HOUSING AND COMMUNITY

SERVICES AGENCY

April 6, 2005

9:00 a.m.

Commissioners' Conference Room 

APPROVED 5/11/05

 

Commissioner Anna Morrison, presided with Commissioners Bill Dwyer, Bobby Green, Sr., Hugh Massengill, Judith Pothier, Peter Sorenson and Faye Stewart present.  County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. PUBLIC COMMENTS 

 

None.

 

2. COMMISSIONERS' REMONSTRANCE

 

None. 

 

3. REGULAR BUSINESS

 

a. REPORT/Final Report to the Board on FY 2004 Public Housing Assessment System (PHAS) Results.

 

Don Williams, HACSA, reported what was unusual this year was that they had a physical inspector who downgraded them for a number of items that would be considered petty.  He said they appealed and won back points.  He added it was the lowest physical score they had ever received.  He noted that none of the downgraded points were for units or for anything of significance.  He said the area office at HUD was shocked with how successful they were with winning back points.

 

Williams indicated they got a perfect score in two of the categories and a nine out of ten in customer satisfaction.  He noted that it was the highest score they had ever received in that category.  He said they were once again ranked as a high performer.  He added, as a high performer they will not be physically inspected next year.

 

Pothier indicated there were residents who came together to write letters because different things happened during the inspections.  She said things were broken and windows were left unlocked.

 

Morrison was concerned about impacts it might have on long-term with federal funding.

 

b. REPORT/Review of Audit Report and Project Based Accounting Report.

 

Larry Abel, HACSA, reported that each year when they get their final audit report they send copies to the Board.  He noted there were no findings and the reports have been submitted to HUD and the State of Oregon.

 

Chris Todis, HACSA, indicated that this fiscal year they would be in good shape, up to January 1.  He said they wouldn’t know what happens with the new federal budget.

 

Abel stated this would not affect the clients.  He said it would be a staffing problem and they are concerned about public housing.  He commented they are in good shape in comparison with other housing agencies across the country.

 

Green noted that his name was spelled wrong.

 

c. ORDER 05-4-6-1/In the Matter of Adopting a Revised Capitalization Policy.

 

Abel said they did this three years ago and thought the amount should go up to $5,000, as it is more practical.

 

Dwyer wanted a list of all the equipment purchased in 2004 between $2,500 and $5,000 that the new policy would allow.

 

This item was pulled and will be brought back on the Consent Calendar.

 

4. CONSENT CALENDAR

 

a. Approval of Minutes:

February 16, 2005, HACSA, 9:00 a.m.

March 9, 2005, HACSA, 9:00 a.m.

 

(PULLED)

 

5. EXECUTIVE SESSION as per ORS 192.660

 

None.

 

There being no further business, Commissioner Morrison adjourned the meeting at 9:30 a.m.

 

 

Melissa Zimmer

Recording Secretary