BOARD OF COMMISSIONERS

LEADERSHIP TEAM MEETING

February 25, 2005

John Goodson Conference Room

8:30 a.m.

APPROVED 1/11/06

 

Present:  Warren Wong, Chuck Forster, Lisa Smith, Alicia Hays, Alex Gardner, Rob Rockstroh, Jim Gangle, Bill Van Vactor, Teresa Wilson, Ollie Snowden, Tony Black, Russ Burger, David Suchart, Doug Harcleroad, Anna Morrison, Faye Stewart, Peter Sorenson, Melissa Zimmer.  Bobby Green arrived at 11:00 a.m.  Bill Dwyer was excused.  Stan Biles was the Facilitator

 

1. Approval of Minutes of January 11, 2005. 8:30 a.m.

 

The minutes were passed unanimously.

 

2. Perspective of the Management Team

 

Van Vactor commented that the Management Team was not in favor of the annual reduction process.  He said it was taxing on relationships and the morale of the organization.  He recalled in the late 1990’s after several years of reductions, the Board of Commissioners asked a group of citizens to help advise as to what services Lane County government should be in.  He indicated that group met for six months and made a recommendation and formed a Future Focus Task Force.  He said they recommended that Lane County needed a Strategic Plan to help make judgments about what services they should be in.  He noted in 2000 Lane County went through a strategic planning process and they adopted the plan in Spring 2000.  He added that during that period of time they were nearing the possibility of Congress adopting the Secure Rural Schools Community Self Determination Act and thought there would be a modest increase of revenue.

 

Van Vactor noted that some of the discussion in the plan about budgets explained about adding services.  He said in 2003 they had significant reductions and attempted the reduction criteria in the plan and the allocation tree.  He said they recommended to the Board certain programs that should be eliminated.  He indicated that the Board of Commissioners and the Budget Committee adopted the recommendation of the Management Team at that point in time.  He stated the Commissioners were not involved in the prioritization process and it was the conclusion of the Management Team that this prioritization was vital and they wanted to make sure the commissioners are involved in the future.  He recalled that the allocation tree didn’t work well in a reduction format when they needed to develop reduction criteria.  He recalled in 2004, the Management Team (after hearing recommendations from the Budget Committee and the Board) suggested that in 2004 they should determine enough reductions so they would be stable for two years.  He noted they were not successful as they couldn’t reach agreement on the reduction criteria.  He recalled that the Board directed that they prepare a budget with a nine percent reduction across the board as a starting point.

 

Van Vactor reported that they were closer to being stable this year. He noted in the future for 06/07 there is a projected deficit of about $500,000, with a deficit the following year of $4.7 million.

 

Van Vactor recalled after the 2004 budget process, the Board appointed a Service Stabilization Task Force and they had two significant recommendations:  that the Board of Commissioners develop goals and the Board help set priorities.  He said in 2004 the Management Team worked on reduction criteria.  He noted that the Management Team recommended the Board of Commissioners use Option 6, strategic objectives to work on in the future.  He indicated the Board met a couple of weeks ago, reviewing these in detail, and they concurred with four of the strategic objectives.  He indicated that within the past three weeks the departments prepared their budgets.  He noted that the Board and Management Team were in agreement as to where Lane County should be going in terms of direction.

 

With regards to the budget, Van Vactor indicated that costs were up and departments were having difficulty in balancing their budget. 

 

3. Presentation of Recommended Public Service Group Priorities

 

Rob Rockstroh, Health and Human Services, discussed the list of services with immediate life and health safety issues. (Copy in file.)

 

Van Vactor reported that the Department of Revenue audited Assessment and Taxation. He said they were complimentary about what staff does but they found deficiencies.  He indicated they were in jeopardy of losing a $1.7 million grant.  He noted they didn’t it put it out as an add package but they could.

 

Morrison indicated that the state was willing to work with Lane County regarding Assessment and Taxation.

 

Wilson explained that not all information was provided in the information sheets.  She said the total expenses to run the programs reported were $41 million.  She said it wasn’t a clean analysis of the general fund

 

Rob Rockstroh and Alex Gardner discussed public safety information. (Copy in file.)

 

4. Revisions to Recommended Priority Lists

 

Van Vactor explained if the Board chooses to cut more in the budget this year, they could reduce future year deficits.  He indicated that the Management Team wants to see a blending to see what happens.  He added the Board could change direction and have a status quo budget.

 

Van Vactor noted that the City of Eugene was willing to put in some money to help fund a transition manager and the citizens feel the County should participate in that work group and establish an Urban Transition Manager for $10,000.

 

Van Vactor indicated the Save Committee group wanted to enhance the rewards and recognition.  He said they have asked for $4,500.  He said that Melinda Kletzok requested the help of an assistant, and Benton County has offered to pay half for this assistant.  He said Kletzok would stay 80% with Lane County and would have an assistant split equally between Benton and Lane County for a cost of $23,000.  He commented it was a way to leverage money and get out public information.

 

Gardner stated in order to prosecute methamphetamine cases, it would require staff.  He noted that their office gets about 50 drug cases a month and they need an additional $300,000 for prosecution.  He commented that there needs to be a treatment component along with a jail bed component

 

Harcleroad explained that they don’t have enough money to do the basic public services for the citizens.  He said on November 7, 2006 they need to ask the public to support the public safety district.  He said they have to give the public an opportunity to vote on something.  He said he wanted to take a random sampling of 400 people to see how the public feels about it.  He said they need a scientific poll to get the data.

 

5. Creation of One Priority List

 

Biles lead a discussion on the creation of a new priority list. (List Attached as Exhibit A.)

 

6. Final Comments

 

Garnick suggested to finance these through the overhead charge on departments through indirect.

 

There was consensus by the Board to do that.

 

Van Vactor suggested that the District Attorney take the lead to prepare an add package for consideration during the budget process where it is coordinated with Health and Human Services and the Sheriff’s Department for the meth problem.

 

Garnick explained that the next steps would be for the departments to review their service information sheets to determine if they have accurate data.  He added they would begin preparing the budget based on the direction they currently have.  He said the departments would receive this list of priorities.

 

Biles recommended the Board have a debrief  of the process and how it worked.

 

There being no further business, Commissioner Morrison adjourned the meeting at 2:15 p.m.

 

 

Melissa Zimmer

Recording Secretary

 

 

Attachment A

 

FY 05-06 Service Priority Listing

Priority*

Service Description

Category

Department

1

BOARD OF COUNTY COMMISSIONERS

Public Services

CAO

 

 

 

 

2

JAIL 12 BEDS-SEG VIOLENT & MEDICAL

Public Safety

SO

 

 

 

 

3

THE SHERIFF

Public Safety

SO

 

 

 

 

4

COMMUNICABLE DISEASE/OUTBREAK INVESTIGATION

Public Services

HHS

 

 

 

 

5

JAIL 106 BED-40 SNGL 66 DORM (SO ANX)

Public Safety

SO

 

 

 

 

6

JUVENILE PROBATION SERVICES

Public Safety

YS

 

 

 

 

7

FELONY PERSON CRIMES PROSECUTION

Public Safety

DA

 

 

 

 

8

RURAL LAW ENFORC, RESPONSE & CIVIL PROCESS

Public Safety

SO

 

 

 

 

9

JUVENILE INTAKE & ASSESSMENT

Public Safety

YS

 

 

 

 

10

JUVENILE DETENTION

Public Safety

YS

 

 

 

 

11

SEARCH & RESCUE PROGRAM (SAR)

Public Safety

SO

 

 

 

 

12

ACUTE CARE PSYCHIATRIC SERVICES, CRISIS TEAM

Public Safety

HHS

 

 

 

 

13

MED - ADULT OUTPATIENT

Public Services

HHS

 

 

 

 

14

MATERNAL & CHILD HEALTH HIGH RISK INFANT SVC

Public Services

HHS

 

 

 

 

15

PRISONER TRANS./ COURT SECURITY

Public Safety

SO

 

 

 

 

16

JAIL 72 SINGLE BED CELLS (EAST ANX)

Public Safety

SO

 

 

 

 

17

EMERGENCY MGMT PLANNING

Public Safety

SO

 

 

 

 

18

FWC & FED FOREST CREWS

Public Safety

SO

 

 

 

 

19

DD - ABUSE INVESTIGATIONS VULNERABLE ADULTS

Public Services

HHS

 

 

 

 

20

P&P PERSON CRIME FELONY SUPERVISION

Public Safety

HHS

 

 

 

 

21

MISDEMEANOR PERSON CRIMES PROSECUTION

Public Safety

DA

 

 

 

 

22

TRAFFIC SAFETY TEAM

Public Safety

SO

 

 

 

 

23

FORESTLAND LAW ENFORC. & RESPONSE

Public Safety

SO

 

 

 

 

24

CONTRACTED POLICE SERVICES

Public Safety

SO

 

 

 

 

25

CONCEALED HANDGUN/OTHER LIC.

Public Safety

SO

 

 

 

 

26

NEW CONSTRUCTION & DIVISIONS

Public Services

A&T

 

 

 

 

27

COMPLIANCE APPRAISALS                                                                                            

Public Services

A&T

 

 

 

 

28

COLLECT DISTRIBUTE PROPERTY TAX

Public Services

A&T

 

 

 

 

29

PROPERTY VALUATION    

Public Services

A&T

 

 

 

 

30

PROPERTY TAX PROGRAMS & RECORDS

Public Services

A&T

 

 

 

 

31

BOARD OF PROPERTY TAX APPEALS. 

Public Services

MS

 

 

 

 

32

PUBLIC RECORDS AND RESEARCH

Public Services

MS

 

 

 

 

33

JAIL 80 DORM BEDS (NORTH ANNEX)

Public Safety

SO

 

 

 

 

34

JAIL 48 SINGLE BED CELLS 1ST HALF 3RD FLR 

Public Safety

SO

 

 

 

 

35

JAIL 48 SINGLE BED CELLS (2nd HALF 3rd FLR)

Public Safety

SO

 

 

 

 

36

COMMUNITY CORR. CTR  - 116 BEDS

Public Safety

SO

 

 

 

 

37

ELECTIONS & VOTER REGISTRATION

Public Services

MS

 

 

 

 

38

MARRIAGE LICENSES

Public Services

MS

 

 

 

 

39

ALCOHOL AND DRUG RESIDENTIAL, DETOX

Public Safety

HHS

 

 

 

 

40

MLK, JR. ED. CENTER

Public Safety

YS

 

 

 

 

41

JUVENILE FOREST WORK CREW

Public Safety

YS

 

 

 

 

42

CHILD ADVOCACY CENTER - INVESTIGATIVE SVCS

Public Safety

DA

 

 

 

 

43

CENTRAL LANE JUSTICE COURT

Public Safety

JC

 

 

 

 

44

CHILD ADVOCACY CENTER - VICTIM SVCS

Public Safety

DA

 

 

 

 

45

DET. ASSIGNED TO VIOLENT CRIMES 

Public Safety

SO

 

 

 

 

46

DD ADULT DIRECT SUPPORT

Public Services

HHS

 

 

 

 

47

DD - SERVICE COORDINATION FOR AT-RISK CHILDREN

Public Services

HHS

 

 

 

 

48

PATHWAYS DRUG & ALCOHOL TREATMENT PROGRAM

Public Safety

YS

 

 

 

 

49

METHADONE TREATMENT

Public Services

HHS

 

 

 

 

50

HIV PREVENTION AND TESTING HIGH RISK

Public Services

HHS

 

 

 

 

51

VICTIM SERVICES PROGRAM -- PROTECTIVE ORDER

Public Safety

DA

 

 

 

 

52

LCARA ENFORCEMENT & ABUSE INVESTIGATION. 

Public Safety

MS

 

 

 

 

53

JUVENILE CRIMES & DEPENDANCIES

Public Safety

DA

 

 

 

 

54

METRO CIVIL PROCESS 

Public Safety

SO

 

 

 

 

55

MANDATED ADULT SEX OFFENDER TREATMENT

Public Safety

HHS

 

 

 

 

56

FELONY NON-PERSON CRIMES PROSECUTION

Public Safety

DA

 

 

 

 

57

P&P DRUG & PROPERTY FELONY SUPERVISION, SANCTIONS & INVESTIGATIONS

Public Safety

HHS

 

 

 

 

58

COMMUNITY CREWS (FWC) 

Public Safety

SO

 

 

 

 

59

ELECTRONIC BRACELET PROGRAM

Public Safety

SO

 

 

 

 

60

DET. ASSIGNED TO DOMESTIC VIOLENCE 

Public Safety

SO

 

 

 

 

61

TREATMENT, CRISIS FUNDS, HOUSING (CCA)

Public Safety

HHS

 

 

 

 

62

P&P MISDEMEANANT DOMESTIC VIOLENCE OFFENDER

Public Safety

HHS

 

 

 

 

63

COMMTY SVC SENTENCING OPTION

Public Safety

SO

 

 

 

 

64

MEDICAL EXAMINER 

Public Safety

DA

 

 

 

 

65

FAMILY LAW DIVISION

Public Safety

DA

 

 

 

 

66

EVALUATION, REFERRAL, MONITORING MANDATED OFFENDERS

Public Safety

HHS

 

 

 

 

67

VICTIM SERVICES PROGRAM - STATUTORY SERVICES

Public Safety

DA

 

 

 

 

68

MISEMEANOR NON-PERSON CRIMES PROSECUTION

Public Safety

DA

 

 

 

 

69

LCARA KENNEL/CATTERY 

Public Safety

MS

 

 

 

 

70

OAKRIDGE JUSTICE COURT

Public Safety

JC

 

 

 

 

71

FLORENCE JUSTICE COURT

Public Safety

JC

 

 

 

 

72

METRO TELEVISION SERVICES CONTRACT WITH LCOG

Public Services

GE

 

 

 

 

73

LCARA ADOPT A KENNEL PROGRAM

Public Safety

MS

 

 

 

 

74

WIC HEALTH/NUTRITION FOR PREGNANT WOMEN, CHILDREN

Public Services

HHS

 

 

 

 

75

BASIC NEEDS: HOUSING, FOOD, HEALTH, CRISIS INTERVENTION

Public Services

HHS

 

 

 

 

76

TEEN PREGNANCY/FAMILY PLANNING

Public Services

HHS

 

 

 

 

77

LANE COUNTY EXTENSION SERVICES

Public Services

GE

 

 

 

 

78

THE LONG RANGE LAND USE PLANNING PROGRAM

Public Services

PW

 

 

 

 

79

JOB CREATION & FAMILY-WAGE JOBS  

Public Services

CAO

* As set by Lane County Board of Commissioners on February 25, 2005