HOUSING AUTHORITY AND

COMMUNITY SERVICES AGENCY

January 19, 2005

9:00 a.m.

Commissioners' Conference Room

APPROVED 2/16/05

 

Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Hugh Massengill, Judith Pothier, Peter Sorenson and Faye Stewart present.  Bobby Green, Sr., was excused.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. PUBLIC COMMENTS

 

None.

 

2. COMMISSIONERS' REMONSTRANCE

 

None.

 

3. RESOLUTIONS

 

a. ORDER 05-1-19-1H/In the Matter of Accepting a Bid and Awarding Contract #05-S-0011.B for Vacate Cleaning of Resident Units at the Following Sites: Cresview Villa, Riverview Terrace, Pengra Court, Maplewood Meadows, Scattered Sites, and Abbie Lane Apartments.

 

Don Williams, HACSA, reported that all three of these board orders were created from the same process.  He noted for their vacate cleaning, they had used outside contractors because it is hard to predict how many vacates they are going to have.  He said they use an aggregate formula where they predict from the past what the future needs will be and that weighted formula is applied to the price per unit that the contractors give them to get an aggregate average.  He added there is no controversy for any of the board orders and they had excellent bidders and have worked with them before.  He indicated they have the funds to do this and are requesting approval.

 

MOTION:  to move to approve ORDER 05-1-19-1H.

 

Dwyer MOVED, Pothier SECONDED.

 

VOTE: 6-0.

 

b. ORDER 05-1-19-2H/In the Matter of Accepting a Bid and Awarding Contract #05-S-0011.A for Vacate Cleaning of Resident Units at the Following Sites: McKenzie Village, Lindeborg Place, Veneta Villa, Village Oaks, 14 Pines and Laurelwood.

 

MOTION:  to approve ORDER 05-1-19-2H.

 

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 6-0.

 

c. ORDER 05-1-19-3H/In the Matter of Accepting a Bid and Awarding Contract #05-S-0011.C for Vacate Cleaning of Resident Units at the Following Sites: Parkview Terrace and Firwood Apartments.

 

MOTION:  to approve ORDER 05-1-19- 3H.

 

Dwyer MOVED, Stewart SECONDED.

 

VOTE: 6-0.

 

d. ORDER 05-1-19-4H/In the Matter of Extending Workers' Compensation Coverage to HACSA Board Members.

 

Larry Abel, HACSA, reported they recently learned that City County Insurance (who has insured their workers comp coverage for 15 years) has workers comp insurance available for Board members.  He added it is at a reasonable cost.  He noted it would be less than $20 in costs for the agency. He thought it was important to cover the resident commissioners anytime they are doing HACSA business.

 

MOTION:  to approve ORDER 05-1-19-4H.

 

Dwyer MOVED, Massengill SECONDED.

 

VOTE: 6-0.

 

4. CONSENT CALENDAR

 

a. Approval of Minutes:

September 29, 2004, HACSA, 9:00 a.m.

November 23, 2004, HACSA, Following Legislative Breakfast

 

MOTION:  to approve the Consent Calendar.

 

Dwyer MOVED, Pothier SECONDED.

 

VOTE: 6-0.

 

5. EXECUTIVE SESSION as per ORS 192.660

 

None.

 

There being no further business, Commissioner Morrison adjourned the meeting at 9:10 a.m.

 

Melissa Zimmer

Recording Secretary