May 11, 2005

following Regular Meeting Item

Commissionerís Conference Room

APPROVED 9/27/05


Commissioner Anna Morrison presided with Commissioners Bill Dwyer, Bobby Green, Sr., Hugh Massengill, Peter Sorenson and Faye Stewart present.Judith Pothier was present via telephone.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.








Sorenson reported that there are over 7,000 people waiting for housing in Lane County and they are on a three-year waiting list.He said their charge as a Board is to not merely be a pass through agency for federal funds, but to help on housing problems.




a. ORDER 05-5-11-1H/In the Matter of Approving the Operating Budget and the Operating Fund Calculation of Operating Subsidy for the Fiscal Year Ending September 30, 2006.


Larry Abel, HACSA, reported that this budget is for their public housing program.He indicated that there are 708 units of public housing.He noted that every year HUD asks for an earlier budget and approval of the operating subsidy. He noted that their fiscal year doesnít begin until October 1.He thought things could change.He said from the period of October 1 to December 31, they are getting an 11% cut in their operating subsidy.He said they wouldnít know what would happen beginning January 1.He indicated that HUD is changing the way the subsidy is computed and they are going to a project phase.He noted the projection is that they will be cut even further.He commented that this year the problem is more serious than it had been.He noted the budget shows about a $99,000 deficit if the 11% cut were to continue through the whole fiscal year.


MOTION:to approve ORDER 05-5-11-1H.




VOTE: 7-0.


b. ORDER 05-5-11-2H/In the Matter of Extending Workers' Compensation Coverage to HACSA Volunteers.


MOTION:to approve ORDER 05-5-11-3H.




VOTE 7-0.


Sorenson asked if next year they could put the Workerís Compensation Coverage on the Consent Calendar.


c. ORDER 05-5-11-3H/In the Matter of Adopting the Agency's Procurement Policy.


MOTION:to approve ORDER 05-5-11-3H.




VOTE: 7-0.


d. ORDER 05-5-11-4H/In the Matter of Signing and Submitting Form RD 1944-35A to Apply for and Obtain a Loan and Grant with the United States Department of Agriculture - Rural Development to Acquire and Rehabilitate the Norsemen Village Apartments in Junction City, Oregon and to Authorize the Executive Director to Execute the Other Documents Necessary to Complete the Acquisition and Preservation of this Project.


Morrison indicated that she visited the project.She said it was similar to Munsel Lake.


Jim McCoy, HACSA, explained that several years back they were asked to participate in rural development to acquire this building.He noted that the seller owned a number of projects throughout Oregon and had been suing rural developments in order to pre-pay the mortgage and convert them all to affordable housing..He said that rural development found the resources to enable groups like them throughout Oregon to purchase them.He noted that they are at the end of the process.He said they are bringing a financing package that allows the Housing Authority to purchase it and it maintains the current rental assistance that allows every tenant living there to pay no more than 30% of their income for rent in utilities.


MOTION:to approve ORDER 05-5-11-4H.


Dwyer MOVED, Massengill SECONDED.


VOTE: 7-0.


e. ORDER 05-5-11-5H/In the Matter of Accepting a Bid and Awarding Contract05-C-0023 for Laurelwood Re-Construction: Phase Seven.


Don Williams, HACSA, reported that there is no controversy with this.He indicated that there is a pot of money for capital fund for public housing modernization.


MOTION:to approve ORDER 05-5-11-5H.


Dwyer MOVED, Stewart SECONDED.


Morrison commented that these turned out nice.


VOTE: 7-0.


f. DISCUSSION/Resident Newsletters.


Morrison indicated that there was a request by the Board that they wanted to see the newsletters published by the different housing projects.She said they have been coming on a regular basis.†† She noted in agenda setting there was an issueas to whether or not they wanted to continue this and if the commissioners were reading them.


Dwyer thought they should have one depository to read it.†† He didnít want to incur the expense of sending something out if they are not being utilized.


Pothier indicated she was the one that brings them to the commissioners.


Sorenson didnít think she needed to send them to all of the commissioners.


Morrison noted the stack of newsletters was thick.She said it was an awareness for her to see what other developments were doing outside of her district.


Green thought they should be made available if they are requested or something they need to do.He said he hadnít read all of them.


Stewart wanted to make sure they were available.


Sorenson agreed to have the newsletters on request.


Morrison reiterated that the newsletter would be brought upon request only and sending this on a regular basis was not necessary.


g. Hugh Massengillís E-mail


Massengill indicated he had a meeting with Stewart and Sorenson on whether something should be put on Consent Calendar.He asked if it could be possible to borrow money from Lane County for HACSA to use for housing projects.


Sorenson thought the role the Board has to provide for rental units and subsidized rentals is good.He was concerned about the trend toward lack of home ownership.He noted the primary focus of the HACSA Board has been to receive and disburse federal funds and help renters in subsidized housing.He was interested in seeing HACSA get more involved in helping people buy their own residences.He wanted a work session on how the Board and staff could make up a briefing and what kinds of things they could be doing to promote home ownership among people who are being locked out of home ownership.


Dwyer commented that everything the government does is too expensive.He noted lack of availability of land.He added the ability to finance is difficult and not everyone wants to be a homeowner.


Pothier noted that HACSA also has a home ownership program.


Chris Todis, HACSA, indicated that in the past two years they have had a smaller home ownership program.He said they are limited with funding and they have tried to coordinate with people who are with the private sector.He stated that they have graduated five people in the past two years to actual home ownership.


Green commented that they are doing a lot of work in that arena.He didnít want to send up a discussion with false hopes that there is something that they can realistically do.He thought they had an appropriate role to make sure the public is aware.


Morrison stated they have the local housing policy board that deals with these issues to get to questions that Sorenson has raised.She thought there was already a body in place and to create a body or discussion around something that is already taking place is a duplication of effort.She commented that anyone could attend the Housing Policy Board meetings.


Massengill said that most people he lives with are senior and disabled people and the cost of homeownership has hidden costs.He commented that for some people he knows, it is not practical to own a home.


Morrison noted with putting things on the Consent Calendar, they could direct staff to look at things that are routine on an annual basis, that they would be moved to consent instead of having an agenda item.She added if it is on the Consent Calendar and a commissioner wishes to pull the item for discussion, they could do it.




a. Approval of Minutes:

July 14, 2004, HACSA, 9:00 a.m.

April 6, 2005, HACSA, 9:00 a.m.


MOTION:to approve the Consent Calendar.




VOTE: 7-0.


5. EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Morrison adjourned the meeting at 9:45 a.m.



Melissa Zimmer

Recording Secretary