BOARD OF COMMISSIONERS'

REGULAR MEETING

August 15, 2006

9:00 a.m.

Commissionersí Conference Room

APPROVED 8/30/06

 

Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison and Faye Stewart present.† Peter Sorenson was present via telephone.† Acting County Administrator Dave Garnick, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

 

None.

 

2. PUBLIC HEARINGS

 

None.

 

3. PUBLIC COMMENTS

 

Bill Fielder, Florence, spoke about the boat ramp plans for the Sutton Lake Drive right of way.† He collected 50 signatures objecting to ďduplication efforts Lane County was going to make on an already existing far superior boat launch facility in Little Sutton Lake.Ē† He commented that this was to satisfy the whims of a handful of people who allowed themselves to be influenced by one individual with an ax to grind and political promises made.† He noted that Sutton Lake consists of two small lakes separated by a canal.† He said the two lakes combined are 107 acres.† He noted there is an existing boat launch and picnic facility operated by the Forest Service about 700 feet across the lake from the Sutton Lake Drive right of way.† He added that facility has a large fully paved parking lot with immediate access from Highway 101, a concrete launching ramp, a large docking pier and it is patrolled by the Forest Service Police Force and the state police.† He noted the facility is in process of being fully improved and updated in the near future by the U.S. Forest Service.† He asked why they needed two boat launch facilities for such a small lake.

 

Morrison stated that she was aware of what was taking place.† She said they tried two years ago to work through a solution that would be amicable to everyone.† She noted what had not been considered was the beaches and dunes overlay that is an Oregon land use goal.† She supported the resolution they developed at that time.† She said they tried to make as many people as possible happy with that arrangement.† She commented that there was a minority that wanted to make this a mass boat launch--which is not needed.† She didnít think this would come back to the Board until next year, after she is gone.† She noted it was in process and a meeting took place in Florence.

 

John Ash, Florence, distributed pictures and studies done on the lakes and boat ramps and how they donít mix.† He said this would be a huge cost to the County to duplicate the facilities.† He wanted to see an environmental impact statement for dumping concrete into the lake.† He thought they should improve the habitat.† He thought it was illegal to do anything 50 feet from a waterway.

 

4. EMERGENCY BUSINESS

 

None.

 

5. COMMISSIONERS' REMONSTRANCE

 

Sorenson stated he was in Wisconsin attending a conference on the Sustainable Agriculture Coalition, for people interested in connecting good food to good agriculture practices and protecting the environment.† He commented that Oregon is in the lead for so many things.

 

6. RESOLUTIONS

 

None.

 

7. COMMISSIONERS' BUSINESS

 

a. ORDER 06-8-2-7/In the Matter of Approving the Request of Heceta Water District for a Temporary Waiver of the One Million Gallon per Day Limit on Water Withdrawals from Clear Lake.

 

Morrison indicated that there was a letter from the Heceta Water District.† She said they had their board meeting and the board authorized Mr. Kendall to request the additional 200,000 gallons per day, ďif needed.Ē† She stated she received a letter from Mike Sleight who is the chairman of the Heceta Water Board, expressing frustration with the Board of Commissioners not willing to take their superintendentís recommendation.† She indicated the board order they had from before was allowing them to have the additional 200,000 gallons if they need it between now and September for the needs of the users.† She added the information they requested from the Board on what classifies as an emergency will continue to move forward.

 

MOTION: to approve ORDER 06-8-2-7.

 

Morrison MOVED, Green SECONDED.

 

VOTE: 5-0.

 

b. ORDER 06-8-15-1/In the Matter of Authorizing Individual Commissioners to Proclaim Days to Honor Civil War Veterans.

 

Stewart stated he was contacted in the past by a group going to gravesites to find Civil War Veterans buried with unmarked graves. He said when they are able to locate who was buried, they perform a ceremony at the gravesite to recognize them.† He said they have been asked to read a proclamation that talks about the individual and recognizes them for that day.† He was in favor of the resolution to allow individual commissioners to be able to go to the events without having to come before the Board each time.† He indicated that they wanted to do two or three per year.

 

Dwyer said they want to state that the action is not the action of the Board but an action of an individual commissioner in their district that doesnít require Board action.† He said they are speaking for themselves and not for the entire Board.

 

MOTION: to approve ORDER 06-8-15-1.

 

Stewart MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

8. COUNTY ADMINISTRATION

 

a. Announcements

 

None.

 

b. ORDER 06-8-15-2/In the Matter of Approving the Lane County Comprehensive Plan to Abate the Proliferation of Methamphetamine.

 

Alicia Hays, Children and Families, explained this plan had been worked on for a long time.† She said for over a year the group had come together to look at what each department was doing and what the County should be doing overall.† She noted that the plan was taken to the Public Safety Coordinating Council and they approved it and recommended it move to the Board of Commissioners.† She commented that each department was actively engaged in addressing the meth problem.

 

Hays indicated that Oregon treats more people per capita for meth addiction than any other state.† She noted in 2003, Oregonís meth admission rate per 100,000 for ages 12 and older was 251.† She added that was four times the national average.† She reported that Oregon is consistently among the top states nationally for meth lab seizures.† She noted that 90 percent of Oregonís 2,500 new felony drug cases each year are meth related and at least 60 percent of the adults under Parole and Probation supervision in Lane County have used meth.† She added about 30 percent of juvenile offenders on probation are meth users.

 

Russ Burger, Sheriff, reported that, on officers per capita, Oregon is the lowest in the nation, and Lane County is lower than the State of Oregon and the national average.† He commented that even though the City of Eugene has slightly more officers per thousand than Lane County, it is not up to the national average.† He recalled the INET was eliminated due to budget cuts and Lane County has not had a presence in the battle against meth.† He noted that the City of Eugene has a response team to deal with the issues within their street crime team, but they donít have the capacity that a countywide drug team would have to address the issue.

 

Karen Gaffney, Health and Human Services, said because of the scope of the meth problem in Lane County, their approach needs to be comprehensive if they are really going to make a difference.† She noted the plan itself discusses actions to strengthen their current system.† She noted the plan does not include all of the current work that is happening in the department and the County related to meth, but it identifies what their meaningful first steps should be to get a handle on the problem.

 

Gaffney said because the public safety system has been chronically underfunded, it requires resources.† She said there are some strategies that will require additional resources.† She said the plan calls for public awareness, a meth task force, and a media outreach plan.† She said it is designed to provide information for parents, civil groups and others about the extent of the problem and signs and symptoms.† She explained that the meth task force would work with the public information officer and include members of the community.

 

Gaffney explained that the prevention piece is a demand reduction component.† She noted the programs written into the plan are science and research-based proven practices.† She added that it is targeted at all illicit drug use because the risk factors for meth are in alignment with the other drugs in the community.

 

Gaffney noted the plan also calls for treatment and supervision. She said the plan includes priority strategies targeted for juveniles and adults and increases the availability of treatment for meth addiction from detox to outpatient residential services.† She said in some cases it means adding to what they have and in others it means trying to create the resource.† She added that Parole and Probation falls under this. She reported that much of the resource shows that if they could combine effective supervision with treatment resources that is where they could get the best impact on decreasing re-offenders.

 

Gaffney reported the next section of the plan discusses law enforcement.† She said there is the need for an Interagency Narcotics Enforcement Team, deputies, detectives and the traditional law enforcement perspective.† She added it includes prosecution.† She said prosecution combined with incarceration is the strategy they need to encourage people to fully participate in treatment resources.† With regard to the Sherman Center, she said it includes strengthening their ability to effectively assess people as soon as they come through the front door, and to appropriately attach them with the right resource to decrease the likelihood of re-offending.

 

Gaffney commented that courts are also an important piece of the comprehensive strategy of meth.† She said that Lane County has a strong drug court and it is called out in the plan to strengthen the capacity of the drug court.† She noted that nationally and locally the program encourages success in reducing the re-offenders.

 

Gaffney explained that meth is different than some drugs in the way it has an impact on the environment.† She said it also affects young children who are around meth labs.† She noted part of the plan engages the Public Works Department and builds on some of the successes that they have had.† She noted there is a nuisance ordinance for rural Lane County around meth houses that is not in effect within the city limits.† She added that they need to do work around lab clean up and notification.

 

Gaffney noted the final part of the plan is evaluation and resource development.† She reported that everything in the plan is based on national best practices and they need to collect the data as they implement it to make sure they are really having an impact on the meth problem in Lane County.

 

Commissioner Dwyer read the resolution into the record.

 

MOTION: to approve ORDER 06-8-15-3.

 

Green MOVED, Stewart SECONDED.

 

Morrison asked about the current funding of dollars to implement this plan..

 

Burger responded that in the Sheriffís Office they have funding for one FTE through IS to do programming for the Sheriffís Office.† He noted one of the critical things that needs to happen in the Sherman Center is programming to create a criminological needs assessment tool.† He said they identified that as their highest priority.† He added that would be a redirection of IS resources to take care of that program so they could analyze the inmates to get them directed to the right resource to correct behavioral issues.

 

Morrison asked if they were really focusing the resources they have if this is their top number one project.

 

Lisa Smith, Department of Youth Services, explained that what is happening at Youth Services (because they had lost so many of the state resources) is that they need the ability to keep the youth in secure custody while they engage them in treatment. She recall when they moved the Phoenix Program in detention, they lost 16 discretionary beds and converted them to treatment beds.† She commented that treatment of youth with significant drug issues (including meth) is where the high-risk offenders are.

 

Morrison was concerned about the community mobilization piece.† She said their rates are increasing.† She said they have to question what type of an impact awareness is having on people if their problem is escalating instead of decreasing.† She was supportive of a plan because when grant dollars become available, then they try to focus on what the best use of the grant money is for a plan.† She hoped as the next legislative session starts that they focus their requests for money around the plan.

 

Dwyer commented that it was nice to have a plan, but they canít work a plan if they donít have any money. He said the reality is the plan is precipitated on revenue.† He commented that they know what they have to do and need.† He said they know meth is combatable.† He said it doesnít need government intervention to combat it, but government intervention is required.† He thought it was a worthy plan that takes a system and a caring community.

 

Green thought that Lane County was ahead of the state with the treatment of meth.† He said they need to continue what they are doing plus getting money for more enhanced treatment.

 

Alex Gardner, Deputy District Attorney, said what they are seeing with the loss of the INET Team is that there are no people out looking for meth labs.† He said they donít have any way of measuring whether or not the governorís program was effective in Lane County because by the time it was implemented, they didnít have any police officers doing the work.† He commented that there is more meth available now on the street than there ever had been.

 

Stewart didnít think they are funded to the level where it is needed.

 

Gaffney responded that many of the elements are from the Public Safety Task Force which was the basis for building the income tax proposal.

 

Morrison wanted to designate what they think the cost is compared to what they think they are going to raise.

 

VOTE: 5-0.

 

9. PUBLIC WORKS

 

a. RESOLUTION AND ORDER 06-8-15-3 /In the Matter of Rescinding the Directorís Report for the Estimated Assessments for the Replacement of Green Creek Road Bridge at MP 0.23 (a Local Access Road) and Finding that Replacement of the Bridge is of Benefit to the County Generally.

 

Sonny Chickering, Public Works, said they returned at the Boardís direction.† He recalled on the evening of June 28 the Board held a public meeting regarding a different matter but at the end of the meeting there was a discussion about bringing this particular issue back to the Board for discussion.† He said the board order is to rescind the directorís report for estimated assessments for Green Creek Bridge.† He reported that the bridge has been replaced and the work is completed.† He said they would either move forward with the assessments as they had already been directed by the Board, or if they direct them otherwise, they will not.† He noted that there was a supplemental packet that was distributed and the main point of that was to advise the Board of the load rating that had been completed on the bridge.† He stated at the time the original packet was put together, that rating was not complete yet.† He wanted to provide information that demonstrates that the 27-ton goal for the fire fighting equipment has been achieved.† He added that log trucks in the 3 S 2 configuration are capable of being carried by the temporary bridge that has been installed.

 

Stewart noted that the order reflects the resolution to do away with the assessments.† He said when he read through the supplemental material he noticed there was some information that was not included that was included in the first one.† He added there was a recommendation of Option 2 to continue to do the assessment.† He asked if the supplemental information contained some legal wording where they couldnít waive the assessments.

 

Chickering responded that legally he could not find a reason why the Board could not assess.

 

Stewart stated when he reviewed the tape, he believed that the Board told the neighbors that they were going to do the bridge.† He said there was no talk about assessments for the cost of the bridge.† He indicated that was at a subsequent meeting. He believed they needed to honor that.† He said when matters come before the Board, they need to make it clear to people that there would be a cost and they would be willing to do the work to get it in place but the neighbors would pay.† He was in support of rescinding the assessments.

 

MOTION: to approve ORDER 06-8-15-3.

 

Stewart MOVED, Green SECONDED.

 

Green agreed that they might have given the impression that they were going to take care of the problem.† He said the neighbors did get written documentation that they are going to get assessed.

 

Dwyer commented that in this case there was an emergency and it was dealt with in a peculiar way and not in a normal sense.† He said the impression in dealing with the emergency was when the impression was given.† He said they have to be clear from the beginning so they could delineate what their options are and the options the Board has.† He added in subsequent meetings if they donít apply the options, they could be put on notice that the options exist.

 

Morrison did not support the motion.† She thought the neighbors understood.† She said they sat with the representatives of the property owners trying to reduce the costs because they were fully aware that they were going to be assessed.† She recalled they allowed them to do a lot of the clearing themselves so that expense wouldnít be incurred.† She said they bent over backwards to try to reduce those costs.

 

VOTE: 4-1 (Morrison dissenting).

 

b. ORDER 06-8-15-4 /In the Matter of Rescinding Board Order 05-2-2-5, the Project Design Concept for West Boundary Road, MP 1.7 to MP 6.4, and Directing the County Engineer to Reduce the Scope of Work to a County Force Chip-Seal Pavement on the Existing Alignment.

 

Chickering recalled that this project had taken place over several years. He noted the original design concept the Board had adopted was for reconstruction to full County standards.† He said after they had done some investigation of the road and determined that because of the terrain, the natural aesthetics along the reservoir and other cost considerations, they asked the Board to reduce the scope down to realignment of five to nine curves with a paved surface that would be chip sealed.† The Board approved that adjustment in the project scope.† He stated after they continued the work on the five to nine curves, they determined that the structural stability of the hills and the cuts to modify those curves would present long term risks to the County as far as the stability of the cuts and any widening that would occur in those corners.† He said they are recommending not moving forward with the curves, but to proceed with the chip seal surface.† He recalled that was the primary intent of the project from the beginning to provide a paved surface from the City of Lowell up to the boat ramp.

 

MOTION: to approve ORDER 06-8-15-4.

 

Stewart MOVED, Green SECONDED.

 

VOTE: 5-0.

 

10. CONSENT CALENDAR

 

A. Approval of Minutes:

 

November 8, 2005, Work Session, 9:00 a.m.

November 9, 2005, Regular Meeting, Following Board of Health

November 9, 2005, Regular Meeting, 1:30 p.m.

July 12, 2006, Regular Meeting, Following HACSA

July 12, 2006, Regular Meeting, 1:30 p.m.

July 19, 2006, Regular Meeting, 9:00 a.m.

July 26, 2006, Regular Meeting, 9:00 a.m.

August 2, 2006, Regular Meeting, 9:00 a.m.

August 2, 2006, Regular Meeting, 1:30 p.m.

 

B. County Administration

 

1) ORDER 06-8-15-5/In the Matter of Awarding a Contract to HGE Inc. for Professional Engineering Services Related to the Upgrade of the Water Treatment System for the Blue River Water District Using CDBG Funds in the Amount Not to Exceed $163,000.

 

C. Health and Human Services

 

1) ORDER 06-8-15-6/In the Matter of Delegating Authority to the County Administrator to Sign a Contract with Elderhealth and Living Corporation in the Amount of $791,654 for the Period August 1, 2006 Through June 30, 2007 per LM 20.128.

 

2) ORDER 06-8-15-7/In the Matter of Applying for and Accepting State Funding in the Amount of $122,858 to Continue Expansion of County Veteran Services Pursuant to Senate Bills 5629-a and 1100.

 

D. Management Services

 

1) ORDER 06-8-15-8/In the Matter of Award of Bid LCB 2006-06 in the Amount of $171,840 for Security and Access Control System Upgrades at Juvenile Justice Center and Mental Health

 

E. Public Works

 

1) ORDER 06-8-15-9/In the Matter of Entering into a Revenue Agreement With the Oregon Department of Transportation (ODOT) for Striping Services in the Not-to-Exceed Amount of $300,000 Per Year.

 

2) ORDER 06-8-15-10/In the Matter of Designating $213,700 for Construction of Road Fund Eligible Improvements to Assist the Prairie View (Unthank Street) Affordable Housing Project in Eugene.

3) ORDER 06-8-15-11/In the Matter of Awarding a Contract to Interstate Mfg. Inc., in the Amount of $474,087.67 for the Purchase of Seven (7), Open-Top Trailers with Hydraulically Operated Shuffle Floors and Flip Tops, Contract FY06/07 FS-03.

 

MOTION: to approve the Consent Calendar.

 

Morrison MOVED, Green SECONDED.

 

VOTE: 5-0.

 

11. CORRESPONDENCE TO THE BOARD

 

Stewart received a letter dated July 6 on behalf of the Martin Luther King Celebration.† He indicated their request was for financial support of $2,500.† He stated they had supported them in the past.

 

MOTION: to support the Martin Luther King Celebration for $2,500.

 

Stewart MOVED, Green SECONDED.

 

Green said that the request comes through the Human Rights Commission.

 

Dwyer said it doesnít require action.

 

Green indicated the letter is requesting funds for the January event.† He said they had already dedicated the money as a Board.† He thought it should go through the Lane County Human Rights Committee.

 

Wilson recommended that they give this to the County Administrator and ask him to confirm if the budget amount is there.† She added if there is a need for it to come back for board action, it could be put on the consent calendar.

 

12. COMMISSIONERS' ANNOUNCEMENTS

 

Green reported he was in Enterprise, Oregon where he attended an AOC meeting.†

He said they discussed AOCís seven principles around Measure 37.

 

Morrison reported that she and Green attended the NACo Conference in Chicago.

 

13. EXECUTIVE SESSION as per ORS 192.660

 

None.

 

14. OTHER BUSINESS

 

None.

 

There being no further business, Commissioner Dwyer recessed the meeting at 10:35 a.m.

 

 

Melissa Zimmer

Recording Secretary