BOARD OF COMMISSIONERS'
December 13, 2006
Commissioners' Conference Room
Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison, Peter
Sorenson and Faye Stewart present. County
Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording
Secretary Melissa Zimmer were also present.
TO THE AGENDA
a. PUBLIC HEARING
AND ORDER 06-12-13-1/In the Matter of Adopting the FY 2006-2007
Supplemental Budget 1, and Making, Reducing and Transferring Appropriations.
Budget Analyst, explained that they have nine funds that are going to be adjusted
by ten percent and they are required to have a public hearing. She added that
most of the adjustments were adjusting fund balances and appropriating new grant
revenue. She indicated they had a
benefit savings where benefits came in lower than what they expected. She said
the general fund departments have moved the money back into reserves.
opened the Public Hearing. There
being no one signed up to speak, he closed the Public Hearing.
to approve ORDER 06-12-13-1.
that the Sheriffís Office requested to use some of their lapse.
Mona Lindstromberg, Veneta, commented that the coming year would give
the Board an opportunity to work on civil discourse. She thought the Board should pay attention when the public
comes to speak. She commented that people who come to give public comment
find it an intimidating process. She
wanted the Board to think about the impression they are leaving on their
Stuart Shore, Dorena, commented that he was neither for nor against the Row River
Water District issue. He stated
there was confusion between the city and the County.
He added that it impacts the people who do not want to be part of a
district. He said he has enough
land and water to build a well. He
recalled on April 10 the Cottage Grove City Council had a meeting and decided to
distribute $10,000 to every water district customer plus reimbursement of fees
that had gone into improvements. He
heard the money was to be held and the Board was to distribute it until the time
a district is formed. He indicated
no action was taken. He said the Cottage Grove City Council thought the Board of
Commissioners didnít ask for this money to be distributed, but he indicated
that was not the case from the testimony. He
said the money was not requested to be held except for the people who wanted to
be part of the district. He said
when the Boardís decision is made, he wanted it sent to the City of Cottage
Grove that the County has no desire to hold the funds except for those who want
them to be held.
Stewart stated in no way did he ever ask the money to be held
Tom Reid, Springfield, spoke about public safety funding.
He thought a local income tax was a bad idea.
He said there is a large administrative cost that had not been explained. He thought there was an alternative that was not given
adequate consideration: a tax on restaurant service, hot take out food and
entertainment. He indicated a six
percent rate would yield close to $40 million.
He added it would spread the burden.
He indicated that one third of the tax would be paid by people outside of
Urban Moore, Creswell, made a complaint against Jane Burgess for the statements she
made in a newspaper article yesterday in The Register-Guard. Moore
claimed Burgess stated his business
had been fined by Lane County for violation of land use regulations by
conducting commercial operations on land zoned for exclusive farm use.
He said that statement was false. He
stated neither he nor his business had been fined by Lane County nor are they
appealing any fines. He commented that it damages his reputation and interferes
with his ongoing legal issues with the City of Creswell.
He wanted a public statement by Jane Burgess to set the record straight. He indicated that he had been using an airport with
permission that had been in Lane County for over 50 years to land his
parachutes. He said Lane County has
no expertise or standing on the issue. He
indicated what happens in the air
is the responsibility of the FAA. He
said because of the threat to the owners of the airport, he has now been denied
use of the airport He noted the
County was advised by Ron Eber of the State Land Development Office that his
activities were an accessory use and not a land use issue. He requested that he be granted an exemption from land use
only laws to land canopies on property close to the Creswell Airport for a
period of no longer than six months while he tries to settle his issues with the
City of Creswell.
Van Vactor indicated he met with Mr. Moore and he spoke with Jane Burgess.
Burgess indicated to Van Vactor that the author of the article, Karen
McGowan, had called her to apologize stating an error in the article.
Burgess added that Ms. McGowan had also called Mr. Moore to apologize.
Dwyer stated if there were any misleading statements that impacted Moore
by one of Lane Countyís employees, he was sorry and he would try to get to the
bottom of the situation. He said
the reporter took liberties that were not part of the conversation.
He wanted a report from Land Management about Walker Field.
Stewart said he had been working with Wright from Wright Brothers.
He said the Wright Brothers had their ability to operate at Creswell shut
down. He noted that Wright had
court cases and is working through the process.
He also wanted a staff report on options.
Whitney Harder, Creswell, stated she is a free fall sky diving
photographer and she has been put out of business because of intimidation.
She appreciated the Board looking into this.
Jackie Gwaltney, Dorena, stated she has been a foster parent and one
of her sons has medical and emotional issues. She said their family moved to Dorena three years ago and at
that time they talked about the water issue and were assured the problems would
be taken care of. She commented
that the loss of water is a death sentence to the community. She indicated the community is already under severe economic
distress. She asked the Board to approve the Row River Valley Water District and
allow the process to move forward.
Linda Sexton, Dorena, stated five years ago she and her husband looked for a
retirement home and they came to the area.
She said they found a home in Dorena and then they found out there was a
water issue. She said she is the
Treasurer for the Row River Water District and it is their goal to form a water
district so they could continue to live in the environment they chose.
Ratifying a Three Year Lease
Extension Option with an Expense of $300,670 for the Riverstone Health Clinic
Located at 1640 G Street, Springfield.
to approve ORDER 06-12-13-9.
Morrison MOVED, Stewart
Morrison gave a
speech about her past eight years as chair.
a. ORDER 06-12-13-2/In
the Matter of Formation of the Row River Valley Water District.
Economic Development, explained that the Board needed to declare the intent to
form a water district, to set the boundaries based on the metes and bounds, to
order that the new district Board be composed of five members and to authorize
the payment of the filing fee from the County contingency fee to the Boundary
Commission. He indicated they are
working to get that fee reimbursed. He
explained the Board has the power to order the formation of a district.
He said they are not going to a ballot, as the district is not proposing
to tax. He indicated what would be
going to the ballot is the election of the district board. He said after the
meeting today, it would go to the Boundary Commission for their review on
February 1. He added the Boundary
Commission has 120 days to take the matter but there were asking them to
accomplish it in one day. He said if they canít get it in one to two days, they would
miss the timelines to get it on the May ballot. He said if the
Boundary Commission acts on February 1, it would come to the Board on
February 21 to set a final public hearing on March 14.
He said that would form the district and call for the election.
He added there will be numerous legal filing dates for election and
publication for ads and agenda packets. He
said they want a legal entity in the area for the May election that could
negotiate with the city on getting grant and loan funds to solve this.
Dwyer asked if
there were opt out provisions for people who didnít want to be in the
indicated there were opt out provisions. He
said they would be encompassed in the district boundary but they could ask to be
opted out. He added the district
would only be serving water to customers who are currently getting water.
Wilson said the
proposal is moving forward with the concept that there would not be an election
on the question of formation. She
noted in the February-March timeframe there is opportunity for citizens to
petition to have the formation placed on the ballot along with election of the
first board members.
Cottage Grove, read the formal request into the record.
He indicated it was signed by the five board members of the Row River
Valley Association. He said it was
formed to accomplish the tasks necessary to get them into a district.
to approve ORDER 06-12-13-2.
Van Vactor reported
there was a discussion with the lease for the FQHC. He said they attempted to negotiate but they werenít
successful. He indicated that a
board order would ratify the action.
a. ORDER 06-12-13-3/In
the Matter of Adopting a New Classification and Compensation Plan For
Non-Represented Supervisory, Professional and Management Employees.
Greta Utecht, Human
Resources, recalled that Bruce Lawson of Fox, Lawson & Associates came
before the Board last year when the Board gave staff direction to go forward
with a review of this employee group classification and looked at doing a market
survey. She said they have reviewed 93 classifications that included 150
employees submitting forms. She
said Fox, Lawson reviewed the forms and came up with 15 new classifications.
She said they will have 105 old classifications being merged with 15 new
classifications. She noted they had meetings with employees.
She added she met with the union officers and presidents and they were
positive about it.
that currently they look at point factoring and they have not looked at the
classifications or compensation plan since the late 1980ís and it was overdue.
She stated that point factoring worked well when they were more specific
in job distinctions and solely working with internal equity. She added it
doesnít work well when they try to apply market, as there is no tool
available. She said market has come into play in negotiations with bargaining
units. She noted under this classification plan, it assumes that
everyone shares the decision making process, regardless of what they do. She
said depending upon the type of decisions that are made determines the level and
classification of the position. She
recalled in the past when they looked at a reclassification request, the rule of
thumb was 50 percent of the functions performed by that position had to be at a
certain level before there would be any kind of adjustments to the
classification. She explained that
under this methodology, they would look at the highest level function.
Bruce Lawson of
Fox, Lawson, explained that what has happened with changing demographics in
society is they are now looking for people who are specialized in more than one
area. He said it impacts how they
are classified and how they are paid.
Sorenson asked what
Lane County was facing with compensation and what the solution would be.
Lawson stated that
currently Lane Countyís compensation is not competitive and there are problems
getting people to apply. He
commented that there needs to be flexibility to accommodate changing
circumstances. He indicated this
would bring the classifications down to 15 and gives the ability to manage the
compensation within the budget. He
added the intent is to minimize the cost impact to the County.
Stewart said it was
time to change the tool and the method. He
thought this added incentive to employees. He stated that they needed to do this.
supportive going from 93 classifications to 15.
to approve ORDER 06-12-13-3 with Option 1.
that the Board approve Option 1 that adopts both plans and moves people at
current salary onto the new compensation plan.
She added the second option would be to move everyone to the closest step
on the new plan. She indicated that
Option 2 has a $340,000 price tag. She
recommended adopting a plan that is an at-market plan but the recommendation is
not to pay individual employees at market.
She commented that if they were to pay employees at market, it would cost
more than they could contemplate. She
added if other revenue comes in, she could come back to look at further
adjustments to the implementation.
that this is Lane Countyís response to the request regarding Wildish
purchasing property. He said they
put together a team to look at options for funding and to verify a price.
He recommended approval of sending the letter to the Wildish family.
to send a letter to the Wildish family.
indicated Lane County was responding to their request.
He said they wanted an expression of interest from the County and that is
what this is. He indicated this is
a first step.
Stewart read the
letter into the record.
the letter invited Lane County to say they were interested.
She said it didnít mean they are buying into it.
She said they need to do the due diligence and find funding.
Election Review of Measure 20-114.
Intergovernmental Relations Manager, reported on a post election survey of
Measure 20-114. (Copy in file.)
He noted the measure was approved outside the metro area in Oakridge,
Junction City, Creswell and Florence.
about the final vote.
Bieda indicated the
final countywide vote was 62,572 voting yes and 65,762 voting no.
He added that 51.2 percent voted no and almost 49 percent voted yes.
Green said they
have to frame the issue and make sure it is relevant to the people to make sure
they know exactly what they are getting.
that they have to work around making people understand what Lane County is
about. She commented that she was
frustrated with the press and the media and how Lane County had been covered.
She thought they needed to continue with the media campaign now more than
ever. She stated people need to understand County finances.
that they do a good job in the way they manage the Countyís money.
He said they need to let the people know they are an award winning
government with regard to audit policies and practices.
He commented that the Congressí lack of understanding of local
government makes people apprehensive. He
said if they donít get some form of revenue to replace the reauthorization
they wonít be able to save the Forest Work Camp, search and rescue and the
Dunes deputy. He commented that they have a difficult job and they need to
convey to the people the County canít continue to deliver the same services.
Sorenson wanted a
report back to understand the election results in January, leading up to a work
Green agreed with
Dwyer. He stated the County
received awards for fiscal prudence and accountability of County funds.
He said they just had a clean audit.
He noted the perception of the community is that they waste money and
they donít take care of the money the people allocated. He thought they needed
to be clear on what they tell the citizens.
a. ELEVENTH READING
AND DELIBERATION/Ordinance PA 1190/In the Matter of Adopting Amendments
to the Junction City Comprehensive Plan to Expand the Urban Growth Boundary to
Include the Subject Property (a Portion of Tax Lot 1300 and a Portion of the
Juniper Connector) and Redesignate the Portion of the Tax Lot From
"Agricultural" Land To "Commercial", and Adopting Savings
and Severability Clauses (File PA 02-5778; Safeway) (NBA & PM 8/27/03,
9/10/03, 1/14/04, 7/14/04, 1/12/05, 7/13/05, 9/13/05, 1/18/06, 7/19/06 &
to deny Ordinance PA 1190.
ROLL CALL VOTE:
4-0. (Green out of room.)
Dwyer stated having
voted on the prevailing side, he served notice for immediate consideration.
to withdraw the motion.
A. Approval of
B. Fair Board
1) ORDER 06-12-13-4/In
the Matter of Amending Order 06-6-21-5 Approving the Use of Transient
Room Tax Funds for Operational Purposes for the Fairgrounds for FY 06-07.
C. Children and
1) ORDER 06-12-13-5/In
the Matter of Appointing Members to the Lane County Commission on Children and
Families Advisory Board.
1) ORDER 06-12-13-6/In
the Matter of Amending Chapter 4 of the Lane Manual to Revise and Clarify the
County Administratorís Authority Regarding Administrative Procedures for
Financial and Budget Management (LM 4.012, 4.030(5)).
E. Public Works
1) ORDER 06-12-13-7/In
the Matter of Amending an Agreement With the Oregon State Department of
Transportation (ODOT) to Issue Continuous Operation Variance Permits and
Authorizing the County Administrator to Sign the Amended Agreement.
to approve the Consent Calendar.
4-0 (Green out of the room).
a. ORDER 06-12-13-8/In
the Matter of Delegating Authority to the County Administrator to Execute
Intergovernmental Agreement Between the State of Oregon, Department of
Transportation and Lane County for High Priority Communication Project in the
Amount of $10,010,000.
Captain, Sheriffís Office, reported in 2003 they looked at the issues of a
conceptual engineering solution for a communication project.
He said in 2004 they submitted a public safety emergency communications
request and in 2005 they were notified that a $10 million earmark from
Congressman DeFazio was available. He
said as a result, the seven counties involved began a joint effort for an
interoperable communications system. He
said in 2006 they negotiated with ODOT. He
indicated that it is a phased in system.
He added that it will allow coordination of emergency and disaster
services between local, state and federal agencies.
He noted the seven counties have a project IGA signed.
He said they have agreed to develop a radio system, initialize a
governance arrangement and an interoperable communications plan. He indicated that funds are funneled through ODOT and they
have to coordinate with them. He
recommended adoption of the order.
to approve ORDER 06-12-13-8.
TO THE BOARD
information from AOC about Measure 37 claims.
Dwyer stated they
are giving away 550 turkeys on Friday.
SESSION as per ORS 192.660
There being no further business, Commissioner Dwyer adjourned the meeting
at 11:55 a.m.