BOARD OF COMMISSIONERS'
July 19, 2006
Commissioners' Conference Room
Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Peter Sorenson, and Faye Stewart present.† Anna Morrison was excused.† County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
The Fair Board meeting is at 11:30 a.m. on Thursday.
2. PUBLIC COMMENTS
Iana Matthews Harris, Eugene, thought their name as a youth program had been set back.† She said the County shut off the electricity and they had no involvement in that.† She was frustrated that David Suchart, Management Services, was in control of the plaza.† She stated that he lied to the Board about them.† She noted that the administrative procedures restricted their program with the space and podium.† She stated they now have a time limit and have to pay a deposit.† She commented that it is not free speech.† She stated that things are wrong and the Board needs to communicate with them.
Sorenson asked Strathakis to e-mail changes he might have.†
Dwyer thought they should go to the courts if they had a problem with this.† He added that prevailing in court was another thing.† Dwyer said he made sure the Policies and Procedures Committee would have a meeting.† He also said he made sure that everyone was noticed.† He offered Strathakis a generator so they wouldnít be without sound.† The Board voted unanimously to put the sound back, not at the taxpayerís cost.† He said that free speech doesnít mean that electricity needs to be provided.† He commented that it worries him that the Lane County Board of Commissioners is the reason their group exists.† He added that they are being used for publicity.
Stewart indicated that in reading through the proposed changes, they enlarged the area to be used for free speech, they didnít reduce it.
Strathakis stated that there had never been parameters for the free speech plaza.
Green said that people use the whole plaza.† He said the Board is concerned about the whole facility and the Wayne Morse group was worried about their program.† He said the Board had to think about access for the whole program.† He recalled that part of the dimensions of the plaza were made to protect the glass.
Stewart recalled when the group came to the Board before, they said they used the plaza two weekends a month. He said when they passed it through, he didnít know about the hours, but they never passed anything that conflicted with the way they use the plaza today.† He added that because it was such an important issue, it immediately came out of the Policies and Procedures Committee and to the agenda team.† They put it on the following meeting to move forward.† He noted that Matt Cooper was in the meeting the day they discussed this and he called them immediately after the meeting to notify them.† He said it wasnít intentional to leave anyone out.
3. EMERGENCY BUSINESS
4. COMMISSIONERS' REMONSTRANCE
Sorenson discussed a new book by Lester Brown, Plan B, about global warming and the toll it is taking on earth.
5. COMMISSIONERS' BUSINESS
a. DISCUSSION/Oregon Sustainability Board "Sustainable Practices Toolbox."
Stewart asked if the Board wanted to fill out this survey as a group or individually.
Green thought they should do it individually.†
Dwyer thought this needed to be assigned to one person to complete.† He suggested Mike McKenzie-Bahr, Economic Development.
Sorenson agreed to designate this to McKenzie Barr.† He wanted it brought back to the Board for their review.
Van Vactor recommended that he and McKenzie Barr work together and come back to the Board with their results.
b. DISCUSSION/Appointments to Explanatory Statement Committee.
Green recommended Ken Tollenar; Dwyer recommended Jim Hale; Sorenson recommended David Kelly and Faye Stewart recommended Denis Hijmans.
c. DISCUSSION/Human Rights Advisory Committee.
Green reported that
the committee has had six resignations and one unfilled position.† He indicated that they need 10 members to
hold a meeting and currently they only have eight voting members.† He thought there was a structural
problem.† He wanted the
Sorenson suggested writing that in a Board Order and bringing it back on the Consent Calendar.
Van Vactor explained that some people on the committee donít understand that the advisory committee is advisory to the Board.† He said if an advisory committee wants to take a position about a bill in the legislature, they need to channel that through the Board.† He stated committee members think the group is like a commission and should have independent authority.† He said they could examine models from the other parts of the country.
Van Vactor reported that he and Green attended an AOC meeting on court issues.
b. ORDER 06-7-19-1/In the Matter of Approving a Contract with Cottage Grove in the Amount of $15,000 to Perform an Economic Feasibility Study on Water Service Alternatives for the Row River Area, Approving the Process for Performing the Study and Increasing Appropriations in Revenues and Expenses in the Amount of $15,000 in the Department of County Administration (Special Revenue Fund 267).
reported that they are moving forward with a project that brings water (within
two years) for the people who are on the
MOTION: to approve ORDER 06-7-19-1.
Stewart MOVED, Green SECONDED.
Stewart reported the
7. PUBLIC WORKS
MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on Ordinance No. PA 1236 for August 2, 2006 at 1:30 p.m.
Green MOVED, Stewart SECONDED.
b. NINTH READING AND DELIBERATION/Ordinance PA 1190/In the Matter of Adopting Amendments to the Junction City Comprehensive Plan to Expand the Urban Growth Boundary to Include the Subject Property (a Portion of Tax Lot 1300 and a Portion of the Juniper Connector) and Redesignate the Portion of the Tax Lot From "Agricultural" Land To "Commercial", and Adopting Savings and Severability Clauses (File PA 02-5778; Safeway) (NBA & PM 8/27/03, 9/10/03, 1/14/04, 7/14/04, 1/12/05, 7/13/05, 9/13/05 & 1/18/06).
MOTION: to approve a Ninth Reading and Setting a Tenth Reading and Deliberation on Ordinance PA 1190 for October 25, 2006.
Green MOVED, Stewart SECONDED.
8. CONSENT CALENDAR
A. Approval of Minutes
1) ORDER 06-7-19-2/In the Matter of Awarding a Contract to HBH Consulting Engineers for Professional Services Related to the Installation of a New Treatment System for the Mapleton Water District Using CDBG Funds in the Amount Not to Exceed $103,000 and Authorizing the County Administrator to Sign the Contract.
1) ORDER 06-7-19-3/In the Matter of Amending Lane Manual 2.300(3) to Specify that Reimbursement for Premiums Paid to the Social Security Administration is Limited to Reimbursement for Premiums Paid for Part B Medicare Coverage (LM 2.300(3)) [Effective January 1, 2006].
D. Health and Human Services
1) ORDER 06-7-19-4/In the Matter of Accepting Revenues in the Amount of $1,983,000 From the Cities of Eugene and Springfield; and to Approve the Intergovernmental Agreement Between Lane County and the Cities of Eugene and Springfield.
E. Public Safety
1) ORDER 06-7-19-5/In the Matter of Delegating Authority to the County Administrator to Execute Intergovernmental Agreement Between Oregon Emergency Management and Lane County for State Homeland Security Grant Funds in the Amount of $155,000.
F. Public Works
1) ORDER 06-7-19-6/In the Matter of Reappointing Jody Ogle to the Roads Advisory Committee.
With regard to item 8.d.1., Green commented that there was great work among the local governments to provide human services.† He stated this was where the partnership worked.
MOTION: to approve the Consent Calendar.
Green MOVED, Stewart SECONDED.
9. MANAGEMENT SERVICES
a. DISCUSSION/In the Matter of Considering Creation of a Formal Trust for Retiree Health Benefits.
Kay Blackburn, Finance, reported that this item went to Finance and Audit. She recalled the County had promised retiree health benefits to certain employees depending upon date of hire.† She noted in the past this obligation had been met by paying the premiums on a pay as you go basis.† She added in the past, the amount had been small enough that it was manageable.† She said that three years ago they had an actuary review their cost valuation of the liability.† She said the project showed that by 2010 the premium obligations would be as high as ten percent of payroll.† She indicated the annual premiums would go from $1.2 million to $8 million.† She said in order to level out the payments and manage the cash flow, the County began charging a five percent of payroll assessment to fund the obligation.† She recalled in 2003, the Board formed a dedicated fund to accumulate those resources and hold the five percent of payroll and pay the obligation.† She commented that even though it is called a retireeís trust fund and is a dedicated fund, it is not set up as a formal trust agreement.† She said that Moss Adams recommended consider formalizing a separate trust.† She added that would be a separate entity from the County.† She explained that currently the money is pooled and co-mingled with other County funds for investment purposes even though it is in a dedicated trust.
Blackburn said that based on their projections of the cash balance in the trust over the next five to ten years, the trust would have to realize another 1.5 percent in interest to cover administrative costs.† She asked if the Board wanted to formalize a separate trust or hold the funds in the current fund in the way it is established.
Stewart asked if
Stewart stated he is on three different foundations.† He reported they had been successful with investments and took a conservative approach.† He noted they had been averaging over ten percent.† He wanted more research done on foundations and trusts to see what the returns and operating costs are.† He suggested the Oregon Community Foundation could be a resource to set up an account.
Dwyer requested that
10. PUBLIC SAFETY
a. FIFTH READING AND DELIBERATION Ordinance No. 7-05/In the Matter of Amending Chapter 3 of Lane Code Regarding Regulation of and Reporting by Used Merchandise Dealers and Eliminating the Secondhand Business License Requirement (LC 3.600-3.00) (NBA & PM 1/04/06, 1/18/06, 2/15/06 & 5/3/06).
MOTION: to approve a Fifth Reading and Setting a Sixth Reading and Deliberation for Ordinance No. 7-05 on July 26, 2006.
Stewart MOVED, Green SECONDED.
11. CORRESPONDENCE TO THE BOARD
12. COMMISSIONERS' ANNOUNCEMENTS
Green discussed the legislation that would require counties (by the year
2010) to start collecting taxes on behalf of the IRS for counties who do more
than $1 million in goods and services.†
He reported that yesterday he and Van Vactor went to
Stewart talked with one of the presenters on the commercial and
industrial lands presentation.† He asked
him if the transportation plan in the
Green said they had discussions about what the County could do in taking
the lead on regional transportation planning as it relates to commercial and
industrial land use.† He said the City of
Stewart was concerned that they would have plans that would need to be redone.
13. EXECUTIVE SESSION as per ORS 192.660
Per ORS 192.660(2)(h) for the purpose of consulting with counsel on litigation.
14. OTHER BUSINESS
There being no further business, Commissioner Dwyer recessed the meeting into Executive Session at 10:30 a.m.