June 14, 2006

9:00 a.m.

Commissioners' Conference Room

APPROVED 2/7/2007


Commissioner Bill Dwyer presided with Commissioners Bobby Green, Sr., Anna Morrison and Faye Stewart present.† Peter Sorenson was present via telephone.† County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Dwyer stated there is a letter to the PERS Board. †He stated item 8. a. was pulled.† Morrison stated she wouldnít be present for the Budget Meeting of the Metro Wastewater Service District.
















a. ORDER 06-6-14-1/In the Matter of Approving the Diversity Action Plan Annual Report Card for April 2005 - March 2006.


Van Vactor reported that a subcommittee of County employees worked on the report: Zoe Gilstrap, Laura Yergan, Marc Kardell, Anette Spickard, Sascha Cosio and Lea Thomas. (Copy in file).† He explained that Lane Countyís Diversity Action Plan stems from the Strategic Plan under three guiding principles: accountability, accessibility and diversity.††


With regard to accountability, Van Vactor explained when they adopted the plan, they were adamant that they didnít want it to be a plan that sat on a shelf.† They wanted a measurement and tools to see if they were making progress.† He indicated a process of a report card was developed.† He thought Lane County made good progress, but there are significant areas to work on.


Yergan stated there were seven questions asked on the Diversity Questionnaire related to the employer section of the Diversity Action Plan.†† She indicated there was improvement from the last report to the Board.† She said they doubled the number of departments that report having a set of diversity goals.† She added there was almost 100% compliance in the area of diversity. She stated they were also doing well with diversity and harassment training.† She noted that three quarters of the employees have completed sexual harassment training.††


Yergan said they need to improve with extra help and in exit interviews.† She said more departments report they are informing their employees about exit interviews.


Utecht indicated there were items in the plan that needed to be addressed that werenít in the questionnaire.† She said they discussed incorporating cultural competency and diversity as a job requirement.† She said merit and fitness will determine how well they respond to cultural competency and diversity issues.† She indicated they are working on a new class specification going from 105 classifications to less than 20.


Van Vactor said the next report will be in December 2006 presented by the performance auditor.† He wanted to make sure they follow the plan, making it a working document.


Green stated he liked what was measured.† He asked at what point they would get the publicís perspective to find out how well the public thinks the County is doing.


Yergan responded that the public relations subcommittee of the DAC is responsible for the community outreach and presenting this to the community.† She indicated they asked community members to help them develop it.† She added the reports are published on the website so community members could access them.


Green suggested she work with Melinda Kletzok so they could get the information out at the fair.


Gilstrap said they discussed reporting back to the public with this report with the Working for You initiative.


MOTION:†† to approve ORDER 06-6-14-1.


Stewart MOVED, Green SECONDED.


VOTE: 5-0.



b. Letter to PERS


Van Vactor explained that he has a draft letter to the chair of the PERS Board.† He said the legislature changed the method of when to collect the six percent IAP and they are recommending that they fund that out of the contingency reserve.† He said there was funding to cover this.† He commented that it was an unintended consequence from the legislature.


MOTION: to have the Chair sign the PERS letter.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. Announcements




b. DISCUSSION/2006-2007 Lane County Budget, Making Appropriations, and Levying Taxes.


Dave Garnick, Senior Budget Financial Manager, reported these are technical and grant adjustments that occurred since the budget was approved by the Budget Committee.† He said these will be in the budget order next week.† He indicated there are five add packages from Health and Human Services. He noted they are self-funding.† He stated that Attachment B is the contracts and they are taking one off from Youth Services because they didnít meet the criteria.


Morrison indicated that Junction City School District is listed twice.


c. ORDER 06-6-14-2/In the Matter of Awarding an Economic Development Grant to Lane Community College for the RTEC Computer Pathway Training Project.


Mike McKenzie Bahr, Economic Development, reported that this is a recommendation from the Economic Development Standing Committee to fund a grant for $49,000 to develop a computer pathways program at Lane Community College.† He noted the funds are from video lottery and are available.† He said the project meets the goals for the use of the funds including job training.† He added the project also meets the Boardís goals of providing training opportunities that will enhance the ability of Lane Countyís residents to improve family wage income.† He requested that the Board award the funds.


Morrison was supportive.††


Dwyer thought this was a worthy project.


MOTION: to approve ORDER 06-6-14-2.


Green MOVED, Morrison SECONDED.


VOTE: 5-0.




A. Approval of Minutes: None.


B. Management Services


1) ORDER 06-6-14-3/In the Matter of Authorizing the County Administrator to Execute a 38-Year Ground Lease Agreement with Looking Glass Youth and Family Services, Inc. for Stepping Stone Lodge Located on a Portion of County Owned Property Identified as Assessor's Map No. 17-04-29-40-00401 (Former Armory Site on Martin Luther King Blvd.).


2) ORDER 06-6-14-4/In the Matter of† Award of Bid LCP 2006-03 for a Construction Contract for Improvements to and Remodeling of the Medical Area at the Lane County Adult Corrections Facility in the Amount of $335,060.


MOTION: to approve the Consent Calendar.


Morrison MOVED, Stewart SECONDED.


VOTE: 5-0.




a. ORDER 06-6-14-5/In the Matter of Creating the Classification Specifications and Salary Range for Park Ranger Classification. (PULLED)








Morrison reported that she and Green attended the graduation at the MLK Center.††


Green attended the STIP with Morrison to advocate for projects that are Lane County priorities.† He noted out of the total amount of $47 million, Lane County is to receive $14.9 million.


Stewart indicated that they will be interviewing for the auditorís position.† He said it would take a half day to interview four people.† He thought Friday June 23 would be the best day.† He announced he was elected chair of the Regional Fiber Consortium.


Sorenson discussed St. Wendel.


11. EXECUTIVE SESSION as per ORS 192.660


Per ORS 192.660 (2)(h) for the purpose of consulting with counsel on litigation.






There being no further business, Commissioner Dwyer recessed the meeting into Executive Session at 10:20 a.m.



Melissa Zimmer

Recording Secretary