September 13, 2006

following HACSA

Commissioners’ Conference Room

APPROVED 10/25/06


Lane County Board of County Commissioners Chairperson Bill Dwyer presided, with Commissioners Peter Sorenson and Bobby Green, Sr. present.  Commissioners Anna Morrison and Faye Stewart were absent and excused.  Lane County Administrator William Van Vactor, County Counsel Stephen Vorhes and Recording Secretary C. Daniel Lindstrom were also present.




Chairperson Dwyer noted that the date identified for the Second Reading and Public Hearing for Agenda Item 11.2 should be corrected to read September 27, 2006, 1:30 p.m.












Commissioner Sorenson announced that he would host an Animal Welfare Conference at the Hilton Convention Center on September 26.  He said the purpose of the gathering was to develop a plan for Lane County to establish a “no kill” policy regarding stray animals.  He said the public was invited.




a. REPORT/Extension Service Quarterly Report.


Charlotte Riersgard stated that she was the Oregon State University/Lane County Extension Service Staff Chair.  She referred to a document entitled “Report to Lane County Board of Commissioners – September 2006” and reviewed information it contained regarding the newly established Extension Service Newspaper website.  She said transition to the Internet based edition had been funded by a grant from the State University, reduced the overall cost of its production, and potentially increased its readership  


Ms. Riersgard reported on the 4-H and School Enrichment, Master Gardening, Forestry, and Family and Community Development Extension Service programs.  She distributed copies of a folder of material regarding current Extension Service program areas.  She presented members of the Board with a loaf of homemade zucchini bread.


b. ORDER 06-9-13-1/In the Matter of Ordering Acceptance of the Second Round of Recommendations of the Benton, Lane, Lincoln, Linn Regional Investment Board Regarding Funding Projects for the FY 2005-2007 Biennium.


Lane Council of Governments Principal Planner Milo Mecham referred to his August 30 memorandum regarding the Second Round of Recommendations for funding from the Benton, Lane, Lincoln, Linn Regional Investment Board.  He reviewed information about projects proposed for funding –Rainbow Valley Design Project, Siletz Aeroteam Proposal, Cape Air Project, and Lincoln County Job Creation Proposal.  


MOTION:   to adopt Order No. 06-9-13-1.  


Green MOVED, Sorenson SECONDED.  


VOTE:   3:0.




a. Announcements  


County Administrator William Van Vactor announced that there would be a “reunion meeting” of the Public Safety Task Force on September 13.


b. ORDER 06-9-13-2/In the Matter of Designating Jim Gangle, the Lane County Assessor, as the Tax Administrator for the Lane County Public Safety Income Tax and Authorizing a Contract for Administrative Services.  


Mr. Van Vactor explained that the Order would designate Lane County Assessor Jim Gangle as Administrator of the Public Safety Income Tax proposed to voters and authorize establishing a contract with the City of Portland to administer its operation through its established infrastructure.


Mr. Gangle described Terry Williams as the local manager of the program.  He said it would be important for it to be as transparent and accessible to Lane County residents as possible.  He said a private consultation space for meeting with citizens regarding individual situations and a presence on the Lane County website were being developed.


MOTION:  to adopt Order 06-9-13-2.  


Green MOVED, Sorenson SECONDED.  


Commissioner Green said he agreed that a local presence for the operation of the proposed tax was essential.  


Commissioner Sorenson suggested that consideration be given to designating times when call-takers would be available to answer citizen questions regarding the proposed tax.  He also suggested that it would be helpful to prepare answers to Frequently Asked Questions about it that were made available in printed form and on the website.  


In response to a question from Commissioner Sorenson, Mr. Gangle explained that it was estimated that the proposed tax would produce $20 million in revenue to Lane County.  


VOTE:   3:0.


c. ORDER 06-9-13-3/In the Matter of Authorizing an Economic Development Grant from Video Lottery Strategic Operating Contingency in the Amount of $100,000 for Turtle Mountain Construction Development and Authorizing the County Administrator to Sign Contracts Related to the Project.


Lane County Community and Economic Development Coordinator Mike McKenzie-Bahr explained that the proposed video lottery grant for the Turtle Mountain Construction Development had been under consideration for more than one year.  He said the project would retain 17 jobs that would otherwise move out of state and create the equivalent of 30 new jobs by December 31, 2011.


MOTION:  to adopt Order 06-9-13-3.  


Green MOVED, Sorenson SECONDED.  


Commissioners discussed the purpose and implementation of the grant.


VOTE:  3:0.




A.                 FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1234/In the Matter of Updating the Goal 5 Inventory and Adopting the Goal 5 Water Resources Conservation Plan; Repealing Ordinance No. PA 1198; Amending Chapter 10 of Lane Code to Amend the Eugene Land Use Regulations and Add a Water Resources Conservation Overlay Zone For Application to Urbanizable Lands Within the Eugene Urban Growth Area; Applying That Zone to Specific Properties; and Adopting Savings and Severability Clauses (Metro Plan Periodic Review Task No.7; File No. 06-5195) (Second Reading & Public Hearing: September 27, 2006, 1:30 p.m.).


Chairperson Dwyer read Ordinance No. PA 1234 by title.   


Mr. Vorhes distributed copies of a revision to the Ordinance.  He explained that the changes did not affect the First Reading or Setting of a Second Reading and Public Hearing.


MOTION: To approve the first reading and set the second reading/public hearing on Ordinance No. PA 1234 for September 27, 2006 at 1:30 p.m. in the Conference Room of the Board of County Commissioners.  


Green MOVED, Sorenson SECONDED.


VOTE:  3:0.




A. Approval of Minutes

November 2, 2005, Regular Meeting, Following HACSA

April 12, 2006, Regular Meeting, 9:00 a.m.

August 23, 2006, Regular Meeting, 1:30 p.m.

August 30, 2006, Regular Meeting, 1:30 p.m.


B. County Administration


1) ORDER 06-9-13-4/In the Matter of Appointing and Reappointing Justices Pro Tempore for the Central Lane Justice Court Through January 9, 2007.


2) ORDER 06-9-13-5/In the Matter of Reappointing Justices Pro Tempore for the Florence Justice Court Through January 9, 2007.


C. County Counsel


1) ORDER 06-9-13-6/In the Matter of Ratifying the Acknowledgment and Consent with the Oregon Department of Energy Securing a Ground Lease HLED by SeQuential Retail Station 1, LLC.


D. Health and Human Services


2) ORDER 06-9-13-7/In the Matter of Appointing Designees of the Community Mental Health Director to Direct a Peace Officer to Take a Mentally Ill Individual into Custody According to ORS 426.233.


E. Management Services


1) ORDER 06-9-13-8/In the Matter of Authorizing the County Administrator to Execute an Extension Addendum to the Lease/Purchase Agreement with Sequential Retail Station 1, LLC and to Execute a Consent to Lien Document for County Owned Real Property Identified as Map   18-03-10-10-03200 (86714 McVay Hwy. Eugene).


2) ORDER 06-9-13-9/In the Matter of Amending Chapter 4 of the Lane Manual to Add Debt Management Policies (LM 4.025-4.030).


3) ORDER 06-9-13-10/In the Matter of Awarding Request for Proposal LCP 2005-11 for Ballot Ink Jetting, Inserting and Mail Services.


F. Public Works


1) ORDER 06-9-13-11/In the Matter of Ratifying the County Administrator's Authority to Execute the First of Two, One-Year Renewals and Delegating to the County Administrator Authority to Execute the Second of Two, One-Year Renewals to the Hazardous Waste Disposal Contract With Philip Services Corporation, and Increasing the Amount of the Contract.


2) ORDER 06-9-13-12/In the Matter of Authorizing a Grant of a Storm Water Drainage Easement over a Portion of County-Owned Land Identified as Tax Lot 17-04-14-21-00101.


MOTION:  to approve the Consent Calendar.


Green MOVED, Sorenson SECONDED.


VOTE:  3:0.




a. ORDER 06-9-13-13/In the Matter of Appointing One Member to Fill Vacancies on the Community Action Advisory Committee (Human Services Commission Budget Planning Committee).   


In response to a question from Commissioner Sorenson, Health and Human Services Department Director Rob Rockstroh explained that active recruitment was underway to secure a nominee for the remaining vacancy on the Community Action Advisory Committee.


MOTION:  to approve Order 06-8-13-13.


Green MOVED, Sorenson SECONDED.


VOTE:  3:0.


b. ORDER 06-9-13-14/In the Matter of Establishing a .75 FTE Office Assistant 2 Position Effective September 1, 2006 in the Department of Health & Human Services.   


MOTION:  to approve Order 06-8-13-14.


Green MOVED, Sorenson SECONDED.


VOTE:  3:0.


c. ORDER 06-9-13-15/In the Matter of Establishing One Full Time (1.0 FTE) Office Assistant 2 Position and One Part Time (.50 FTE) Temporary Clinical Services Supervisor for Mental Health Services Effective September 1, 2006 and Appropriating an Additional $84,540 in Revenue and Expenditures for FY 2006-2007 in Fund 286 Department of Health and Human Services.   


MOTION:  to approve Order 06-8-13-15.


Green MOVED, Sorenson SECONDED.


VOTE:  3:0.




a. ORDER 06-9-13-16/In the Matter of Appointing and Establishing the Salary and Benefits for the Internal Auditor.   


Lane County Human Resources Director Greta Utecht described the Internal Auditor position and person recruited to fill the position.


MOTION:  to approve Order 06-8-13-16.


Green MOVED, Sorenson SECONDED.


Commissioners Green and Sorenson expressed appreciation for creation of the position and anticipation for the work of new staff person to begin.


VOTE:  3:0.




a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance No. 7-06/In the Matter of Amending Chapter 6 of Lane Code to Provide Regulation of Parking at or near Public Boat Ramps (LC 6.430 and LC 6.475) (Second Reading and Public Hearing: September 27, 2000, 1:30 p.m.).


MOTION: To approve the first reading and set the second reading/public hearing on Ordinance No. 7-06 for September 27, 2006 at 1:30 p.m. in the Conference Room of the Board of County Commissioners.  


Green MOVED, Sorenson SECONDED.  


Chairperson Dwyer described, at length, the reason for his support of the proposed Ordinance.


VOTE:  3:0.








Commissioner Green announced that the annual Lane County Volunteers Picnic would be held on September on September.  He said all Commissioners were expected to participate.




Commissioner Sorenson suggested that a process be devised to coordinate the filling of vacancies on Lane County commissions and committees.  Mr. Van Vactor stated that he would direct that a brief Work Session be prepared to discuss the possibility.


Chairperson Dwyer adjourned the meeting to an Executive Session at 10:20 a.m.  He said the Board of Commissioners would reconvene in Public Session at 1:30 p.m.


15. EXECUTIVE SESSION as per ORS 192.660


Commissioners met in Executive Session per Oregon Revised Statute 192.660 (2)(d) for the purpose of consulting with Labor Negotiator Frank Forbes.




There being no further business, the meeting of the Board adjourned at 10:45 a.m.



C. Daniel Lindstrom

Recording Secretary