September 27, 2006

9:00 a.m.

Commissionersí Conference Room

APPROVED 11/29/06


Commissioner Bill Dwyer presided with Commissioners Hugh Massengill, Anna Morrison, Peter Sorenson and Faye Stewart present.Barbara Moorehouse and Bobby Green, Sr. were excused.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.











a. RESOLUTION AND ORDER 06-9-27-1H/In the Matter of Approving the Public Housing Operating Budget for the Fiscal Year Ending September 30, 2007.


Larry Abel, HACSA, explained that there will be two budgets to be approved.He indicated that HUD requires separate approval for the public housing operating budget.†† He indicated that beginning next year they will be required to convert public housing to project based budgeting and asset management.He noted instead of one budget, in the future there will be six budgets.He stated that HUD had been in the process of requiring this conversion for the past seven years and they havenít issued all of the final regulations and rules.He commented they were late getting this done, preparing a budget as conservative as possible knowing what they now know.He noted an issue for them is the way HUD had changed the operating subsidy.†† He said they changed the whole formula and all Oregon Housing Authorities will have deficits compared to the old operating formulas.He said over a five year period they could be faced with a $400,000 decrease in operating subsidies.He indicated that they have a possibility of limiting that to five percent or $20,000.He said in order to do that, they need to convert to project based accounting and asset management earlier than other housing authorities.†† He said if they convert by October 1 and do what HUD requested of them (a 60 page kit) and HUD approves it, then they would limit it to five percent.He noted HUD just changed the deadline to April 1.


Abel said that currently they are being funded at 85 percent with operating subsidies.He stated that HUD doesnít have enough to fund anyone at 100 percent.He said that will probably go down to 75 percent next year.He indicated that they have a balanced budget.He said it had required them to cut from 30.14 FTE to 28.5 FTE this year.He explained in conjunction with project based budgeting, all agencies will create a central cost center where all of the administrative costs will be in a pool and they will get fees from the project to support the central office cost.He said they had to make cuts in administrative staff in order to be able to survive with the cuts from the central office cost center.


Chris Todis, HACSA, commented that they had not reduced the number of people they serve in any of the public housing units.


MOTION: to approveORDER 06-9-27-1H.


Massengill MOVED, Morrison SECONDED


VOTE: 5-0.


b. ORDER 06-9-27-2H/In the Matter of Adopting the 2006/2007 Budget and Making Appropriations.


MOTION: to approve ORDER 06-9-27-2H.


Morrison MOVED, Massengill SECONDED.


VOTE: 5-0.


4. EXECUTIVE SESSION as per ORS 192.660



There being no further business, Commissioner Dwyer adjourned the meeting at 9:10 a.m.



Melissa Zimmer

Recording Secretary