February 14, 2007

9:00 a.m.

Commissioners’ Conference Room

APPROVED 2/6/2008


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr. and Peter Sorenson present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Item 14 a). is a report and not a board order.




Richard Dotson, Florence, was concerned about the governor’s attitude on taxes.  He commented that they need people with ideas that could affect change.


Orville Tharpe, Springfield, stated he was the secretary for the Jasper Neighborhood Association.  He distributed a packet about options for the Jasper Road Extension.  He read a letter into the record.  He asked if it was too late to ask staff to direct money toward the project.


Fleenor wanted to revisit this is a work session to look at costs and to see if they want to go in that direction.


Stewart stated they have been working on this and got an agreement that this would only be a two lane road.  He added that if it ever becomes a four lane road, they would look at Option D 3, as that was the direction.  He indicated that they haven’t been able to get an agreement from ODOT for a permit to build the road.  He said if it continues much further, the road might not happen if they don’t get the Secure Rural Schools funding.  His understanding was that nothing had changed on this project. He said he will ask Ollie Snowden, Public Works, to give a report on this to the Board.


John Gill asked Bill Harris to stand in for him.


Bill Harris, Eugene, stated that Parsons Creek Road was used in the early 40’s.  He noted at one point it was surveyed to show the location of the road.  He said it recently showed the road being up to 100 feet away from where it is at.  They wanted the County to rededicate the road in its existing location.


Dwyer asked why they wanted to do it.


Harris said they wanted to do a legal lot description and the County wouldn’t accept it because it shows the roadway being 100 feet away from where it is located.


Stewart said it was his understanding that the road goes through several buildings.  He added it is not a road that would ever be built in its deeded location.  He said there was concern about getting the road up to the existing road right-a-way so it is legal.


Dwyer recommended having the surveyor report back to the Board on this.


Jan Shelton, Eugene, said she was a member of the No Kill Community Coalition and a member of the Eugene Kennel Club.  She said trust and cooperation has not been easy or instant among the members of the various animal advocate organizations but it has happened.  She hoped the same cooperation will happen between the NKCC and LCARA.  She said the passage of the Board’s no kill resolution will speed it along.  She said there shouldn’t be limits for owning dogs or cat licensing.  She encouraged the Board to pass a No Kill Resolution and to look for quality of life improvements.


David Calderwood, Eugene, distributed a blue folder. (Copy in file.)  He said he is a representative of NKCC.  He said they think they can make a difference for LCARA.  He said accepting the philosophy itself will achieve positive results for the animals without cost to the County.  








Sorenson recalled in December 2006, the Association of O & C Lands introduced a proposal to sell approximately 1.4 million acres of federal land owned by the American people in the O & C lands in western Oregon. He said they wanted to provide a trust fund for Oregon counties. He noted they never reviewed the proposal with the Lane County Board of Commissioners, even though Lane County is one of the largest O & C counties.  He thought the Board of Commissioners should stand up against this.  He thought the County should cut its ties with the O & C Association.


Dwyer commented that he never favored the approach.  He didn’t want to sever all ties.


Fleenor concurred with Sorenson in that this represented the breakdown in governance.  He said they were not actively notified.  He thought they should have come to Lane County and asked if the Board agreed.  He didn’t know if money to this organization was a good investment or not.  He didn’t have a high level of trust in the organization.


Green reminded the Board that they had to stay focused and stay together.  He added that being divided sends the wrong message. He suggested having the O & C Association come to report to them.


Stewart said last week he sat in on a conference call from Congressman DeFazio and heard rumors that people are wanting to pull out of the coalitions.  He said DeFazio was emphatic that was not the direction to take, but to stand united and work together if they are to move forward.  Stewart stated he was elected to the Board of O & C and he has not had a meeting and he will do the best he can to keep the Board of Commissioners informed of the conversations taking place at the Association of O & C and its proposals so the Board knows what is being proposed.


Fleenor said now is not the time to pull out of the O & C, but he would rather not support the coalition.


Sorenson said the position was that they wanted to have the Secure Rural Schools Act reauthorized.  He said it was the unified position and it was the Association of O & C Counties that introduced the National Forest Counties and Schools Stabilization Action that created four trust funds that were never reviewed with the Lane County Board of Commissioners.


Dwyer stated that they need to invite them to attend a Board meeting at a later date and report back.




Stewart indicated there is a summit taking place on Child Neglect in Lane County and staff was looking for Board support to support the venture.  He said this letter acknowledges that they support the summit in Lane County.  He added it doesn’t require financial support.


MOTION: to approve send the letter.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.  




Legislative Committee


a. UPDATE/Legislative Committee.  


Tony Bieda gave a review of what took place with the Legislative Committee. (Copy in file.)


MOTION: to accept the committee’s recommendation.




VOTE: 5-0.


Letter to Barnhart


Bieda reported that the legislative delegation from Lane County mentioned in this letter the requirement for PERS income.  He said they are not proposing a remedy in the letter; it is an issue that Representative Barnhart is aware of.  Bieda said the request is to formalize to the committee chair to make sure as part of his process this year that he set aside a discussion on barriers in state statute to make local revenue options more viable.


Save Committee


b. ORDER 07-2-14-1/In the Matter of Recognizing Bruce Hinson, H&HS, Mental Health, a S.A.V.E. Award of 4 Hours of TM.


MOTION: to approve ORDER 07-2-14-1.


Green MOVED, Fleenor SECONDED.


VOTE: 5-0.


Mental Health Advisory Committee


c. ORDER 07-2-14-2/In the Matter of Proclaiming War Harmful to Lane County Citizens; Expressing Support and Requesting the County’s Congressional Delegation to Support Peaceful Resolutions for War and Recognize Federal Responsibility to Provide Appropriate Services and Care for Current and Former Military Members, Their Families and Neighbors.


MOTION: to approve ORDER 07-2-14-2.


Sorenson MOVED, Fleenor SECONDED.


VOTE: 5-0.  




a. Announcements




b. ORDER 07-2-14-3/In the Matter of Recognizing the Lane County Budget & Planning and Document Resource Staff for Receiving the GFOA Award for the FY 06-07 Adopted Budget Document.


Van Vactor reported for the second year in a row the Budget Department received the highest award in the country available: the Distinguished Budget Award.  He thanked everyone for their hard work.


MOTION: to approve ORDER 07-2-14-3.




VOTE: 5-0.  




a. FOURTH READING AND DELIBERATION/Ordinance No. PA 1238/In the Matter of Amending the Lane County Rural Comprehensive Plan to Revise the “Significant Mineral and Aggregate Resources Inventory”; Metro Plan Redesignation from “Agriculture” to “Sand and Gravel”; Rezoning from “E30/Exclusive Farm Use Zone” to “SG/Sand, Gravel & Rock Products Zone”; to Allow Mining on 72.31 Acres of Land Pursuant to Lane Code 12.225 and 16.252 and the Goal 5 Oregon Administrative Rules (OAR 660-023); and Adopting Savings and Severability Clauses (file no PA 05-6151, Delta Property Co.) (Fifth Reading and Deliberation: March 14, 2007, 1:30 p.m.).


MOTION: to approve a Fourth Reading and Setting a Fifth Reading and Deliberation for March 14, 2007 at 1:30 p.m.




Fleenor stated he read the document and thought he was informed to be able to participate.


VOTE: 5-0.


b. ORDER 07-2-7-8/In the Matter of Accepting Deeds of Land to be Used as a Public Road Easement for River Road and High Pass Road (Also Known as 1st Avenue) (County Road Nos. 283 and 2080) (15-04-32- & 16-04-05).


Bill Robinson, Land Management, recalled this item was pulled from the Consent Calendar last week.  He distributed a packet (copy in file) that shows the relationship of this project to the only known cemetery they could find along High Pass Road: along Pitney Lane.  He said they proposed to accept deeds for land that are around Highway 99 and High Pass on the south side.  He reported there was improvement and the project is complete.  He said this was the final step.


Fleenor wanted to make sure before they go forward that there is a mechanism in place to protect the cemetery.


Robinson recommended the Board approve the order to accept the deeds.  He added as this materializes, Public Works will offer opportunity for public comment.


Green noted the work had been done and this is the paper work catching up.


MOTION: to approve ORDER 07-2-7-8.


Fleenor MOVED, Dwyer SECONDED.


VOTE: 5-0.  




A. Management Services


1) ORDER 07-2-14-4/In the Matter of Authorizing the Sale of Surplus County Owned Real Property for $600 to Brian and Ellen Coughran (Portion of Map No. 17-04-12-20-00101 East of 1090 River Loop #1 Eugene).


MOTION: to approve the Consent Calendar.




VOTE: 5-0.  




a. ORDER 07-2-14-5/In the Matter of Authorizing the Redemption of Building Bonds, Series 1993 and Delegating Authority for the County Administrator to Sign a Reconveyance/Satisfaction of Mortgage on the Schaefers Building.


Kay Blackburn, Finance, reported in 1993 the County issued revenue bonds to assist LCOG in refinancing a building.  She added the bond had a call provision and there is an early redemption provision.  She stated that LCOG has notified the County that they would like to exercise the early provision in the deed and has deposited with the County the funds necessary to call the bonds.


MOTION: to approve ORDER 07-2-14-5.


Green MOVED, Fleenor SECONDED.


VOTE: 5-0.


b. ORDER 07-2-14-6/In the Matter of Designating as County Park Land Tax Foreclosed Property Identified as Map No. 18-12-11-00-02000 and 18-12-26-12-00100 (Florence Area).


Jeff Turk, Management Services, recalled in 2004 the Board discussed the issue of designating cash foreclosed properties as Park properties and proceeded to sell those properties.  He explained that once a property is designated as Park property and sold, the revenue has to be used for Park purposes as opposed to tax foreclosed properties where revenues from that sale goes into the tax districts.  He noted the two properties that are up for consideration are near Taylor Road.  He said the property is 10 acres in size by Clearlake.  He said it was acquired through tax foreclosure but it is in the Parks Master Plan.  He indicated that it is part of the Clearlake Water Protection Zone.


Dwyer asked why this is being put in the Parks inventory.


Todd Winter, Parks, said if the property were deemed parkland, they would come back to seek to sell the property.


MOTION: to approve this as designated park property for ORDER 07-2-14-6.


Sorenson MOVED, Dwyer SECONDED.


Sorenson indicated this motion was just to approve the transferring of the property. He added all of the other issues will be discussed in the future.


Turk noted there are some financial impacts to each department’s programs and the Board might want to see the whole picture before taking individual actions.


VOTE: 5-0.


With regard to tax lot 100, Turk stated it is a tax foreclosed property.  He stated the County got a deed to this property in 1960 with the consideration of $278. He had gone through the old board minutes and couldn’t find any references to the property.  He didn’t know why the County paid that amount for the property.  He said this would be considered general fund property and any revenue would be put into the general fund. 


Wilson explained that the County gets all the value of properties purchased by the County with funds from the general fund. She said it does not go through the tax foreclosure segregation.  She indicated the County owns this in whole.  She noted that tax lot 100 was acquired by tax foreclosure.


MOTION: to convert tax lot 100 into Parks.


Dwyer MOVED, Sorenson SECONDED.


VOTE: 5-0.


Sorenson asked how much money would come into the general fund if the properties were sold at a fair market price.


Turk indicated that they had an appraisal done of the properties and the appraisal for the total ownership was $420,000.  He said based on a percentage, $312,000 goes to the general fund and $107,000 goes to Parks.




Dwyer received a call from someone who couldn’t come to the meeting that didn’t like the tax.  


12. EXECUTIVE SESSION as per ORS 192.660






Green reported that the Art from the Heart went well.


Fleenor announced he was having his weekly coffee in Junction City at the Viking Inn.


Sorenson announced this weekend at the Lane Events Center the Oregon Asian Celebration.  He recalled that last Thursday he attended the homeless day at the Lane Events Center.


Stewart reported that Project Homeless Connect served 1,008 people.  He added that $60,000 was raised for rental assistance.  He also reported that Cycle Oregon’s next event will take place in Cottage Grove Sisters and Oakridge.  He added there will also be a triathlon in Cottage Grove.


There being no further business, Commissioner Stewart recessed the meeting at 11:30 a.m.




Melissa Zimmer

Recording Secretary