February 7, 2007
Commissioners' Conference Room
Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr., and Peter Sorenson present. Acting County Administrator Dave Garnick, County Counsel Teresa Nelson and Recording Secretary Melissa Zimmer were also present.
TO THE AGENDA
Florence, said she will be assisting West Lane County citizens.
She invited the constituency to the Florence Justice Center. She asked
people to arrive between 8:30 a.m. and 9:00 p.m.
She commented that video conferencing is saving travel time and expense
to the citizens.
Florence stated that video conferencing is a way for government to be
transparent. He said it will allow
residents to come to the meetings without really being there.
He thought this was the right thing to do.
Eugene, said in the past few months the Boundary Commission has annexed
properties in the Santa Clara and River Road area.
He said the affected territories include properties with streets and
rights-of-way. He noted ORS 199.507 states that if the Boundary Commission
by its final order approves a transfer of territory, the change shall take
effect in a time specified but it will not be less than 45 days or not more than
one year after the date the commission adopts the final order creating the
change. He said if no effective
date is specified in the final order, the order will take affect 45 days after
they approve the change. He said it
is standard procedure to expedite the process of the transfer of territory so
owners and contractors could move forward with their projects.
He said the 45 days is a cut off completely and it overrides any IGA that
might exist between the city and the county regarding turning streets over each
year and it has already taken place. He
didnít want county money spent on city streets.
ORDER 07-2-7-14 Approving the Submittal and, if Awarded, Acceptance of a Grant to the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention in the Amount of $450,000 Over Three Years for a Family Drug Court Program.
MOTION: to approve ORDER 07-2-7-14.
4-0 (Green out of room).
Dwyer stated the
President put forth his budget, and he was sorry to see the natural resources as
part of that budget. He said if
they donít get the Secure Rural Schools money, Lane County wonít look like
it does now. He urged Congress to
take the appropriation and the continuing resolution to have a stand-alone bill
to have some certainty for the next ten years, until there is some program to
allow them to start to restore harvesting the timber where they wonít need the
Sorenson recalled a
couple of weeks ago they heard 28 Measure 37 claims in one day.
He said today the agenda team scheduled hearings on 21 Measure 37 claims
for next Tuesday. He thought it was time for the Board of Commissioners
to send a letter to the governor.
a. ORDER 07-2-7-1/In
the Matter of Proclaiming January 30, 2007 Through April 4, 2007 a Season of
to approve ORDER 07-2-7-1.
Sorenson read the
resolution into the record.
Letter on Measure 37
MOTION: to send this letter to the governor and the Lane County legislative
Sorenson MOVED, Dwyer SECONDED.
a. FIRST READING
AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1240/In
the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan
(Metro Plan) Land Use Diagram for Property Within the Coburg-Crescent SubArea of
the Willakenzie Area Refinement Plan, Amending the Corresponding Willakenzie
Area Plan Land Use Diagrams, and Adopting Savings and Severability Clauses (City
of Eugene, File No. PA 06-6742, Huntington Crossing) (Second Reading &
Public Hearing: February 22, 2007, 5:30 p.m., Eugene City Hall).
to approve a First Reading and Setting a Second Reading and Public Hearing for Ordinance
No. PA 1240 on February 22, 2007 at 5:30 p.m.
Green MOVED, Dwyer
b. DISCUSSION AND
ACTION/Board Direction on Priorities of Land Management Division - Long-Range
Planning Projects Through FY 2006-07 in Balance With the Mandate to Process
Ballot Measure 37 Claims Within the 180-Day Timeline.
Kent Howe, Land
Management, recalled that on October 4, 2006 they had a work session where they
discussed the possibility of exploring cluster subdivisions as it relates to
implementation of Measure 37 waivers. He
noted at that time they only had 122 claims affecting 9,000 acres and during the
month of November, they had an additional 275 claims, for a total of 395 claims
affecting 34,000 acres. He said by
law they have to process all of the claims by the end of May.
He said the Board asked him how many claims were a transfer within a
family of the first 28 Measure 37 claims on January 23.
He said the Board requested he seek outside assistance to provide for
that information. He met with the specialist from a title company with an
estimate. He said they would be
hiring a temporary part-time employee. He
said they will do the work where the research wonít have to be repeated during
the full analysis of the claim. He
said this will help staff on the demand the Measure 37 claim process is placing
on their resources. He said they
have had to add three additional FTE to meet the schedule necessary to complete
the processing of the additional 275 claims by the end of May.
He stated it was affecting their long range planning work program.
Howe noted on page
3, (attachments a through f) are the claims they have been working on for the
first half of the fiscal year and they are 95 per cent complete.
With regard to clustering, he said they could amend the policies so
Measure 37 claimants could develop their property with cluster subdivisions.
He said they would focus their remaining long range planning capacity to
complete the first six projects listed in a) through f).
He added that this option has no remaining capacity to address the last
six projects. He said in the event
the Oregon Legislature acts to significantly reduce the impact of processing the
Measure 37 claims, they could come back for direction.
Howe commented that
it was hard to deal with the projects when they donít have control of their
work program. He indicated that the
remaining six items listed were in a priority fashion.
He noted the private airport planning rule was adopted before they
entered into their periodic review. He
said it is about seven years out before it has to be addressed.
He said a constituent who has a small airport wants that planning effort
to occur. Howe indicated it is on
the list but as low priority because they havenít been able to get to it. He noted they have three years of land use legislation that
they have yet to codify in Lane Code. He
stated that in the event the legislature does something to free up staff because
of not having to process Measure 37 claims, they could start to put effort in
projects g) through l).
completing projects a) through f) by July 1.
Measure 37 is the number one priority, then the list combined with
Measure 37. The remainder of the
items to be put into a short and long list:
short list: g) h) and i).
He said for the long list, k) and l).
The fuel break issue is on hold. The
rest of the projects would be completed as staffing allows and time permits.
prioritize h)g)i). He said he would do h) first.
A. Approval of
May 24, 2006,
Regular Meeting, 9:00 a.m.
May 24, 2006,
Regular Meeting, 1:30 p.m.
May 31, 2006,
Regular Meeting, Following HACSA
June 14, 2006,
Regular Meeting, 9:00 a.m.
January 10, 2007,
Regular Meeting, 9:00 a.m.
January 16, 2007,
Regular Meeting, 9:00 a.m.
B. Board of
1) ORDER 07-2-7-2/In
the Matter of Authorizing the West Lane County Commissioner's Florence District
2) ORDER 07-2-7-3/In
the Matter of Appointing a Member to Fill a Vacancy on the Finance and Audit
3) ORDER 07-2-7-4/In
the Matter of Appointing a Member to Fill a Vacancy on the Economic Development
1) ORDER 07-2-7-5/In
the Matter of Appointing One Member to the Public Safety Coordinating Council (PSCC).
D. Children and
1) ORDER 07-2-7-6/In
the Matter of Approving the Submittal and, if Awarded, Acceptance of a Grant to
the U.S. Department of Justice, Office on Violence Against Women in the Amount
of $400,000 Over Three Years for Supervised Visitation and Safe Exchange of
Children by and Between Parents in Cases Involving Domestic Violence.
E. Health and Human
1) ORDER 07-2-7-7/In
the Matter of Approving Contracts with PeaceHealth Oregon Region in the
Additional Amount of $384,026 and Safe, Inc. in the Additional Amount of
$133,126 for Lanecare Provider Panel Mental Health Services for the Period
January 1, 2007 Through December 31, 2007.
F. Public Works
1) ORDER 07-2-7-8/In
the Matter of Accepting Deeds of Land to be
Used As a Public Road Easement For River Road and High Pass Road (Also Known As
1st Avenue) (County Road Nos. 283 and 2080) (15-04-32 & 16-04-05).
2) ORDER 07-2-7-9/In
the Matter of In the Matter of the Alteration of the Portion of North Game Farm
Road (Portions of County Roads No. 1043, 42, 209, and 975) From Coburg Road,
Southeasterly, to the City Limits of Eugene, Located Within Sections 9, 15 and
16, Township 17 South, Range 3 West of the Willamette Meridian.
3) ORDER 07-2-7-10/In
the Matter of Entering into a Reciprocal Striping Agreement with the Oregon
Department of Transportation (ODOT) in the Not-to-Exceed Amount of $300,000 Per
Year (Revenue) and $10,000 Per Year (Expense) for Three Years.
4) ORDER 07-2-7-11/In
the Matter of Awarding a Contract to Bearcat Mfg., Inc., in the Amount of
$199,965.00, for the Purchase of One (1), New Self-Propelled Chip Spreader, as
Specified in Contract FY06/07 FS-07.
5) ORDER 07-2-7-12/In
the Matter of Amending Order No. 06-8-23-8 to Clarify a Ballot Measure 37
Claim Decision to Not Apply Restrictive Land Use Regulations in Lieu of
Providing Just Compensation (Klemp/PA 06-4583).
to approve the remainder of the Consent Calendar, with item 8. F. 1) pulled.
Green MOVED, Dwyer
Fleenor said he
went to First Avenue, and stated Pioneer Cemetery would be affected by the
expansion. He added half the
cemetery is going to be paved over and he had concerns. He said if they move the
project forward, he wanted to know how they would mitigate the problem.
that this was an order accepting deeds to be used for a public road easement.
She added it doesnít describe the plan for the improvement.
She asked if they wanted to hold up accepting the deeds pending Public
Works coming back or to move forward with it, giving direction to staff to come
back with a report.
Dwyer wanted to
Sorenson asked to
bring this back to the Board with someone from Public Works to explain the
REPORT/Management Team Budget Planning (Non-Renewal of Secure Rural Schools).
Children and Families, reported back on the development of the budget that did
not include Secure Rural Schools. She
indicated it was for the general fund portion only. (Copy in file.)
that he was having his coffee and conversation in Veneta.
that he sent Congressman DeFazio information about Secure Rural Schools.
Green and Fleenor were at the River Road Community Celebration.
that tomorrow Project Homeless Connect will take place at the Lane Events
Center. He reported that last week
that the Boundary Commission approved
the Row River Water Associationís application to form a water district.
that the public hearing will be March 14 and if the citizens want to have the
question of formation on the ballot, they would need to collect petitions for
the May election.
Dwyer announced the
grand opening of the Save a Lot program on Main Street in Springfield.
SESSION as per ORS 192.660
Per ORS 192.660
(2)(d) for the purpose of
deliberations with property negotiators.
Public Health Building
Dwyer explained this was for the possible facility for a public health
building. He indicated it was a
number one goal of the Board of Commissioners.
He said they have an opportunity to purchase an existing building that is
a quality building for half the price of its appraised value.
MOTION: to authorize David Suchart to move forward with due diligence to see
what they can do to acquire the facility at the best interest of all the
citizens and report back to the
There being no
further business, Commissioner Stewart recessed the meeting into Executive
Session at 10:10 a.m.