July 11, 2007

9:00 a.m.

Commissionersí Conference Room

APPROVED 9/12/2007


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Hugh Massengill, and Peter Sorenson present. Bobby Green, Sr., and Barbara Moorehouse were excused.







Massengill indicated he wouldnít be taking his position on the Board next time.He added that he was concerned with secondhand smoke.He thought if HACSA got the money they should hire someone to help with alcohol and drug addiction.He noted there is a problem with secondhand smoke in HACSA complexes.




a. REPORT/Review of Financial Audit Report.


Larry Abel, HACSA, explained that every year when they get their audit report, they present it to the Board.He noted the agency took reductions in staff and they continue to get outstanding ratings from HUD.He commented that it has been tough but people have been working hard and not getting increases in pay.


b. ORDER 07-7-11-1H/In the Matter of Approving the Submission of the Annual Agency Plan for the Fiscal Year Beginning October 1, 2007.


Dorothy Cummings, HACSA, said they were looking for approval for their agency plan.She indicated it is a five year annual plan and they are halfway through the five year plan.She said there isnít anything new to the plan for the annual year.She indicated the main point of the plan from HUDís standpoint is to notify the public if they are making changes to their admissions policy, preferences, their waiting list and changes to the capital fund program whereby the community might be affected.She noted that every year they go out for public comment by placing an ad in the newspaper.She added in January they begin talking with the Tenant Advisory Board to let them know about the plan.She indicated this year they added information on the Violence Against Women Act.She noted that it is a federal requirement and they also made clarifying language to companion and service animals.


With regard to West Lane County, Fleenor said there is a slumlord who has Section 8 housing tenants.He added there were allegations of black mold and other unsafe conditions in this housing development.He contacted HACSA in response to the neighborhood asking if there was anything the Housing Authority could do to get the slumlord to improve the conditions so they are safe for the Section 8 resident.He was told that HACSA had no enforcement ability and that any time a Section 8 resident wants to reside at their location; it is up to them to do so whether it is safe or not.


Chris Todis, HACSA, didnít think that was the advice that was passed on.He explained when a Section 8 individual wants to move into a building, they have to do a Housing Quality Standard inspection.He indicated that particular unit passed at the time.He said they normally donít go back in between times unless the tenant requests something.He said they donít have the staff to keep bothering the landlord.He added the City of Eugene had problems with slumlords.He indicated that this complex only had one Section 8 tenant.He added they only help to subsidize rents; they are not an arm of the government that could make someone do something.He indicated the Section 8 tenant had never complained to him.


Fleenor asked if they had a way to deal with landlords with chronic violations.


Van Vactor indicated that Lane County is a general purpose government and has the authority to adopt state comprehensive housing codes and minimum standards.He commented the County couldnít exercise police power if it is within the City of Florence.He said in extreme cases they have gone to court to get a court order but it was a multiple year expensive proposition.He commented if the Board was looking to reduce Lane County government further in October, this wasnít the time to start this responsibility.


Wilson commented that depending on the nature of the problems, they have Land Management enforcement capabilities.She added it is a resource issue.


Dwyer thought the tenant should notify the landlord to do the inspection.


Todis commented the problem is not with Section 8 but a larger community issue that is outside of HACSAís purview.


Sorenson asked if Lane County got involved with standards and penalty fees.


Todis said they used to have the department but now they are entirely a grant funded organization.He said if they want a County authority, it would require a substantial reorganization.


Van Vactor indicated under ORS 190, they have authority to assign functions within agencies.


Wilson thought the initial startup would involve a substantial resource to get started.


Dwyer thought it was more appropriate with their enforcement officer. He wanted to know what the fee would be. He said they need to quantify how many units exist to see whether or not it could support a program.


Sorenson asked what role Lane County government played in the housing part of Economic Development.


Fleenor thought they could ask other cities to join them.


Van Vactor said they could ask Anette Spickard, Assessor, to determine which real properties are rentals.He added if they need to determine another method, it might get expensive.He thought someone from the City of Eugene could come to the Board to explain it.


MOTION: ORDER 07-7-11-1H.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.




a. Approval of Minutes:

May 2, 2007, HACSA, 9:00 a.m.


b. ORDER 07-7-11-2H/In the Matter of Accepting a Bid and Awarding a Contract for the Installation of Single-Ply PVC Insulated Roofing Systems, Weatherization for Homes Project, 07-R-0030.


c. ORDER 07-7-11-3H/In the Matter of Accepting a Bid and Awarding a Contract for Purchase of Insulated Vinyl Replacement Windows, Weatherization of Homes Project. 07-M-0032.


MOTION: to approve the Consent Calendar.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.


5. EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Stewart adjourned the meeting at 9:30 a.m.


Melissa Zimmer

Recording Secretary