May 16, 2007

1:30 p.m.

Commissionersí Conference Room

APPROVED 1/7/2009


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr., and Peter Sorenson present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




a. PUBLIC HEARING AND ORDER 07-5-16-7/In the Matter of Adopting the Public Works Five-Year Capital Improvement Program FY 07/08-FY 11/12.


Tom Stinchfield, Public Works, reported that this is the annual update cycle of the five year CIP.  He said they are asking for action due to the budget timelines. He said the program has been through the normal process with a release in January by the Roads Advisory Committee.  He said they released a program of $39 million worth of projects.  He noted that over the spring they adjusted the program and waited for congressional action to see what type of program they could match up with available resources.  He said they went  back to the committee on February 21 with a reduced draft that cut back to $20 million with a list of suggested cuts and asked for public comment.  He said they had a Board work session on March 14 where they asked for direction on priorities.  He said at that time they received direction to put the Bob Straub Parkway back in the document and to put three affordable housing projects back. He informed the Board their plan was to reduce the size of the match for the I-5 Coburg interchange project from $2.5 million to $1 million.  He said they also looked at the priority of Bolton Hill and Harvey Road.  He noted that those projects remain in the plan but they are footnoted to revisit the funding status after they know what happens with County payments.  He said they took the program back to the Roads Advisory Committee for a recommendation in April and they endorsed the program in front of the Board as Exhibit A.  He said they made additional comments included in the attachment from their April minutes that repeated their support for the Bolton Hill and Harvey Road projects.   He noted it is about $28 million net cost to the County.  He said the CIP program has been downsized in the last few years based on the shrinking road fund reserves.  He indicated the number of general construction projects is short.  He added most projects are leveraged with funds from other agencies or are bridge contracts 100 percent funded by federal or state sources.  He received one letter from the Port of Siuslaw.


Commissioner Stewart opened the Public Hearing.


Stewart entered a letter into the record from Oregon State Transportation Alternative Resource.


Roger McCorkle, Florence, stated that he is the interim Port Manager, Port of Siuslaw.  He said ten years ago the County (at the request of the Port) presented conditions and there was disagreement between the two entities as to how far it  was going. He indicated that the Port of Siuslaw is going through state certification to have the whole 40 acres certified as shovel ready.  He hoped by the summer the site would have the certification.  He added that the 40 acres is served through the City of Florenceí Pacific View Industrial Business Park and one of the roads terminates at the edge of the property.  He indicated services are present and storm lines are already on the 40 acres.  He stated that they need to deal with the second access off the west side of the property off Rhododendron.  He commented that it made more sense to use an existing intersection where the County transfer station is accessed off Rhododendron.  He asked the Board when this comes back in front of them again, for a working relationship between the County, the City of Florence and the Port of Siuslaw.  He noted it is County property and they will need to acquire right-of-way.


Dwyer said Lane County made a deal with the Port based on presumptions.  He thought things were changing.  He wanted to know what the agreement was and what they were expected to show.  He wanted the Port of Siuslaw to keep their end of the bargain.  He said if they didnít keep their part of the bargain, he wasnít willing to give them anything.


Tom Boyatt, Springfield, stated that the City of Springfield is grateful for the support the Board showed in adding the project into the current CIP, even in the face of impending financial challenges.  He commented that the Jasper Natron area is one of the largest vacant industrial areas within the Eugene Springfield Metro Urban Growth Boundary and the largest industrial area remaining in the state.  He indicated that completing the Bob Straub Parkway Phase 2 to Jasper Road is essential to making the Jasper Natron area available for development.  He said it is the cityís hope the development will in turn contribute to the general fund.  He added the City of Springfield will take over the jurisdiction of Jasper Road.


Ron Hanson, City of Creswell, stated they appreciated the Harvey Road improvement project.  He indicated there is money in the budget for the project.  He thanked the Board for the support.


Fleenor stated that he was contacted by Ric Ingram, City Manager of Veneta and Ingram expressed his appreciation for the consideration of the Bolton Hill Road project.


There being no one else signed up to speak, Commissioner Stewart closed the Public Hearing.


Green asked what was being done for the safety of the Delta Beltline interchange.

Stinchfield explained that the version of the document attached as Exhibit A shows the Delta Beltline interchange match with an unknown amount.  He noted the $1.1 million was in last yearís CIP for the project and it was dropped.  He indicated that ODOT has study money programmed for it and a process to begin developing a project for the STIP for the Beltline in general.  He said they donít know what it would look like.  He added they have been unsuccessful in the past in getting a design approved for the Delta Beltline interchange. He indicated that they put it down as an unmet need that needs to be defined.  He commented that they want to be there if funds allow and if the planning processes move forward, then they would propose to put it back in the program. He stated that it was a placeholder for the future.


Green commented that the placeholder does nothing for the corridor or safety.  He thought it was the biggest interchange problem in Lane County.  He also noted that ODOT was seeking contributions from local government around I-5 and the Beltline.  He said they wanted matching funds.  He wanted the message sent to ODOT that they are into their reserves and canít contribute matching funds.


MOTION: to approve ORDER 07-5-16-7.




Sorenson asked at what point in the five year period they would state they couldnít afford to do construction of new projects.


Ollie Snowden, Public Works, responded that if there is no extension of Secure Rural Schools, they would be at the end of unleveraged construction projects.  He noted that meant Bolton Hill Road and Harvey Road would not move forward.  He said if they get a multi-year re-authorization, then Bolton Hill Road and Harvey Road would be more likely to go forward.  He commented that the Boardís direction today is to keep working on Bolton Hill and Harvey Road.


Sorenson asked if the road fund is down to $12 million next year what the maintenance costs would be.


Snowden stated the cuts proposed to the Budget Committee only get them halfway where they need to be if they will not get more Secure Rural Schools funding.  He said they would have to make additional cuts next year.  He noted the proposal under Budget 2 is to drastically reduce the maintenance on local roads.  He said that means in FY 08/09 without Secure Rural Schools they could run services through October and then decide to start cutting maintenance on collectors and arterials or stopping all maintenance on local roads.


VOTE: 5-0.




a. ORDER 07-5-16-8/In the Matter of Filing a List of FY 07/08 Public Improvement Projects for Lane County with the Commissioner of the Bureau of Labor and Industries (BOLI)


Snowden explained that the ORS requires them to notify BOLI of public improvement contracts of real property.  He added that they need to list the waste management projects and the Armitage Campground in Parks.  He noted the Armitage Campground is contingent upon a $500,000 grant application they will submit in November to state parks.


MOTION: to approve ORDER  07-5-16-8.


Dwyer MOVED, Sorenson SECONDED.


VOTE: 5-0.




a. ORDER 07-5-16-9/In the Matter of Filing a List of FY 07-08 Public Improvement Projects for Lane County with the Commissioner of the Bureau of Labor and Industries (BOLI).


MOTION: to approve ORDER 07-5-16-9.


Fleenor MOVED, Sorenson SECONDED.


VOTE: 5-0.




Fleenor announced his Coffee and Conversation at the Rodeo Restaurant in Junction City.  He also announced the Rhody Festival will take place this weekend.


Green announced that Dr. Martin Luther Kingís daughter had died.


Dwyer indicated that he would not be attending the Legislative Committee and Sorenson will be the alternate.


Stewart stated that next week they will have 48 Measure 37 claims.  He announced that there is a circus in Cottage Grove on Sunday May 20.  He received a letter from the Siuslaw National Forest and they are moving forward with their Travel Management Rule for managing the roads in their district.  He announced that comments were welcomed between May 1 through July 31.  











There being no further business, Commissioner Stewart recessed the meeting into Executive Session at 3:10 p.m.



Melissa Zimmer

Recording Secretary