BOARD OF COMMISSIONERS'
April 30, 2008
Commissioner Faye Stewart presided with Commissioners
Bill Dwyer, Bill Fleenor, Bobby Green, Sr. and Peter Sorenson present.
County Administrator Jeff Spartz, County Counsel Teresa Wilson and
Recording Secretary Melissa Zimmer were also present.
TO THE AGENDA
Eugene, Chair of Wayne Morse Youth Program, requested the Boardís help in
getting a discussion with the Eugene Police Department.
He wanted to make the Wayne Morse Free Speech area a place to be proud
of. He said this is the 16th
year they have been at Saturday Market. He
wanted the Board to write a letter to the Eugene City Council to have the Wayne
Morse Youth Program meet with the Eugene Police Department.
He wanted to use a parking space for polls and surveys they are taking.
Eugene, said he came to the Board last year about shared sewer lines in Eugene.
He found out the sewer line to his house is shared with a neighbor.
He indicated that none of this was disclosed at the close of escrow.
He said now he is responsible for digging a trench.
He stated that he doesnít have the money.
Lowell, supports the UGB expansion. He
thought putting a ceiling on the coordinated population forecast would have an
affect on cities.
Springfield, encouraged the Board to move forward on Lane Code updates.
With regard to the property line adjustment, he said that legislation was
worked on in 2007 to let people know what they can do with property line
adjustments. He thought Lane County
should codify the changes. He added it was an opportunity to have an expedited
process. He indicated there is a
document that would amend the code that is being reviewed and there is consensus
on what needs to happen.
Springfield, thought the closing of LCARA was premature.
She commented that it would leave a hole in the community and there would
be animals roaming on the streets. She
thought closing LCARA was a premature move without full exploration of options.
A. Approval of
April 4, 2007.
Regular Meeting, 1:30 p.m.
April 9, 2008,
Regular Meeting, 9:00 a.m.
April 9, 2008,
Regular Meeting, 1:30 p.m.
April 16, 2008,
Regular Meeting, 9:00 a.m.
B. Assessment and
1) ORDER 08-4-30-1/In
the Matter of A Refund to Molecular Probes Inc. in the Amount of $37,597.32.
C. Health and Human
1) ORDER 08-4-30-2/In
the Matter of Approving the Lane County Public Health Authority Plan for FY
D. Public Works
1) ORDER 08-4-30-3/In
the Matter of Awarding Requirement Contracts to Various Contractors to Establish
Unit Price for Dust Abatement Material (Lignin Sulfonate), Delivery, CRC
Distributor and Operator Needs During the Period of June 1, 2008 to September
15, 2008, Prospective Contract No. 08-M&S-50.
2) ORDER 08-4-30-4/In
the Matter of Authorizing the Execution of a Warranty Deed and Related Documents
Regarding the Sale of a Portion of County-Owned Surplus Road Fund Property
Located at 11 River Avenue, Eugene, to Lane Transit District.
3) ORDER 08-4-30-5/In
the Matter of Amending Order No. 08-2-6-6 Accepting the Directorís Report for
Estimated Assessments for Harvey Road (County Road Number 1088) Between MP .086
and MP 1.44.
4) ORDER 08-4-30-6/In
the Matter of Entering into a Revenue Agreement with the City of Springfield for
Design and Engineering Services of an Asphalt Concrete Overlay and Pavement
Rehabilitation Project Along Pioneer Parkway from Hayden Bridge Road to Q
Street, Not-to-Exceed Amount of $180,000.
5) ORDER 08-4-30-7/In
the Matter of Releasing, Dedicating, and Accepting a Reserve Parcel as a Right
of Way for Berwin Lane (Co. Rd. 1461) and Boyce Street (Co. Rd. 2107)
to approve the Consent Calendar.
that last Thursday he and Fleenor participated in a tour of the Lnae County
Fairgrounds and the items needed to be repaired.
that he visited all major facilities outside of the ice rink.
He said the purpose was to look at items that have been identified as
critical to the operation of the fairgrounds.
He noted that many items were discretionary and were not critical and
could be deferred. He indicated
that $7 million was identified in items that do not need to be funded to keep
the fairgrounds functioning and could be taken over the next five years.
He thought there would be savings if they could just identify the
critical items they must have versus those they would like to have.
Dwyer stated that
he had a family medical emergency and couldnít attend the fairgrounds tour.
a. ORDER 08-4-30-11
Approving a Memorandum of Cooperation with Benton County Regarding a Water
Policy and Supply Plan and Appointing a County Commissioner Representative.
Commissioner, Benton County and Adam Stebbins, Water Project Coordinator, gave a
report on county water policy. (Copy in file).
to approve ORDER 08-4-30-11 and appointing Commissioner Fleenor as the
b. JOINT WORK
SESSION/BCC/Lane County Elected Officials/Judges/ FY 08/09 Budget.
Stewart stated the
County is in the budget process. He
added that they are faced with preparing a budget minus $47 million.
He commented that they have difficult choices ahead.
Fleenor said the
issue that keeps coming up is the indirect charges with Management Services.
He asked what they could do to help alleviate some of the burden.
Sheriff, said they are maintaining core services. He said they are eliminating services that are direct
services to the public. He asked if
there was a way to find efficiencies in their central services that would result
in increased direct services to the public.
Gary Carl, Oakridge
Justice Court, reported the volume of business of citations into their court has
been eliminated. He said the County
has done little in terms of revenue at the Oakridge Justice Court.
He said they take citations from state patrol and the city of Oakridge
has a contract with the County for services and they get citations from Oakridge
City Police. He thought there was
an opportunity to generate income that had not been realized.
Florence, indicated that she is not seeing a volume of citations.
She noted that while the Florence area is growing, they have less
visibility of a presence of law enforcement.
She said they have a steady volume of civil cases. She didnít know if that was justification of a court in
this part of the County.
District Attorney, said with regard to the IS issue, there needs to be a review
of and Tony Black needs to be involved. He
said they need to look at how much can be taken out of that fund.
He didnít know if this could be done in time for the budget session.
Assessor, said with IS charges and the Assessorís Office, they are technology
dependent to get everything done on 190,000 properties every year to get the
property statements out. She
commented that the IS Department is critical for her department.
She didnít know how much more they could make a difference to preserve
a piece for public safety.
Central Justice Court, said she was looking at increased technology.
She commented that it costs money but it could bring money back to the
Fleenor asked why
the County had so many custom programs that cost so much money.
Sorenson noted that
other communities across the country are dealing with the same problems.
He said they decided that confiscating the money of the people who commit
crimes is better than not doing anything about it.
He thought they needed to move toward a model of pay as you go system.
He wanted to do what Lincoln County does. He wanted to get ordinances from other communities to make
the system work.
that the concept of pay as you go is something they have been working on for
some time. With regard to asset
forfeiture, he said the drug team is back working, but what they are faced with
are assets that are forfeited under state law.
He added that 80 percent of the forfeiture is issued for treatment as
opposed to getting back into enforcement operation.
that Lincoln County has a DUII law that is in effect. He requested County Counsel obtain a copy of the Lincoln
County ordinance and to bring it back to the Board.
to direct Lane County Counsel to bring back a copy of the Lincoln County DUII
infraction ordinance and set it for a First Reading and Public Hearing before
the Board of Commissioners.
Dwyer stated that
he wouldnít support the motion, but he would support a report of the success
and failures of Lincoln County and how much it has done to benefit them and the
pitfalls of the program. He added
that they could determine whether they should move forward.
Sorenson called for
the question to end debate.
For the motion on
to ask the appropriate parties to acquire information to determine whether such
a venture would be beneficial, keeping in mind the pitfalls and safeguards.
of Florence Transient Room Tax.
Brubaker, Florence, stated that they are looking can to help deal with the
crisis Lane County is facing. He
said they are trying to operate the Florence Events Center with a continuing
room tax subsidy. He noted that
today their accumulated rate is eight percent on the coast, one percent to the
state, four percent to the County and three percent to the city of Florence.
He said they are proposing to raise the city rate one percent to make it
four percent, leaving a one percent disparity with the metro area of Lane
County. He said they have had
public hearings for financing alternatives for the Events Center.
He indicated the City Managerís budget did propose the one percent
increase. He said it could raise
between $40,000 and $50,000 to close the revenue gap they are forecasting for
the center for next year. He said
they want to have it in place by July 1, 2008 for the next budget year.
Dwyer asked if Lane
County would receive any portion of the tax.
that under the room tax rules, the County has room tax and if a city wants to
have a room tax, the revenue share is up to three percent.
She said the city of Florence is proposing to increase their room tax by
one percent. She noted the
opportunity exists because the Lane County tax has had a one percent benefit for
western Lane County because of the disparity along the Coast.
She didnít know how the Board would feel if the city of Florence raised
their one percent and the County was expected to still have a different rate for
western Lane County. She suggested
that the city of Florence have this conversation with the Board.
She said if the Board wanted to have the same countywide room tax
throughout Lane County, it made sense to make one change.
She added that if the Board wanted to equalize the County tax throughout
Lane County, this would be the time to do it in cooperation with the city so the
change would occur only once. She
said that was the reason to bring it to the Board.
Green said he was
supportive of the request. He noted
even with the room tax subsidy the city of Florence had a deficit.
He asked why they had a deficit.
that the Florence Events Center is a business and it balances its income and
events by selling tickets to shows and for room rentals.
He noted in their annual forecast they thought it was an overestimate of
revenue. He said it did not exceed
expenditures, it was a shortfall on the revenue side.
Fleenor thought it
was due to the casino opening their hotel and bringing tourists to that area.
that the solution for the Events Center is
not generating room taxes, but to fill the gap.
He said they are a meeting facility but until they get a headquartered
hotel, they are going to be at a competitive disadvantage. He said they had some
problem with the tribes before but the cooperation now is better than ever and
they could go back to get cooperation from the tribes.
Fleenor asked if
the County were to increase the tax by one percent if it wouldnít preclude
them from the equalization program.
Wilson said the
city of Florence could go along with the one percent regardless of what the
Board does. She added if they want
equalization among all of Lane County, then direction would be for her to
prepare an ordinance change to delete the reduced rate for western Lane County.
She said that would have the effect of increasing the room tax in the
western Lane County region by one percent.
She added if the city of Florence would enact their one percent tax, it
would bring the room tax a in the County to ten percent.
the city of Florenceís desire to increase the tax by one percent.
He said the city of Florence needs this to be put in their budget to
balance for 08/09.
think changing the Lane Code would be significant.
She indicated that it would be an ordinance and it would be effective
to prepare an equalization of the tax and proceed with due diligence.
a. ORDER 08-4-30-8/In
the Matter of A Refund to Hynix Semiconductor Mfg America Inc. in the Amount of
Assessor, explained that the taxpayer has appealed their state appraised value
through the Department of Revenue. She
placed this on the tax role and due to its size she is required to come to the
Board for permission to write the check. She
asked the Board to review and approve the check from the May 15 property tax
to approve ORDER 08-4-30-8.
a. ORDER 08-4-30-9/In
the Matter of Applying for a U.S. Department of Justice, Bureau of Justice
Assistance, Justice and Mental Health Collaboration Program Grant in the Amount
Not to Exceed $250,000 for Thirty-Six Months to Increase Public Safety Through
Innovative Cross-System Collaboration for Individuals with Mental Illness Who
Come Into Contact with the Criminal Justice System; and Delegating Authority to
the County Administrator to Sign Grant Documents (Department of Public Safety).
to approve ORDER 08-4-30-9.
Dwyer MOVED, Green
TO THE BOARD
he received a letter from Dennis Carr, from Lane Community College in Human
Resources. He is inviting the Board
to attend a Cultural Competency for Leaders Seminar on Wednesday May 14.
Stewart said he
received a letter from LTD for a statue recognizing Rosa Parks.
that he will be having a community dialogue at Daniís Coffee Shop in Santa
that tomorrow he will be visiting at Public Works to share information with
that he attended employee meetings throughout the County.
SESSION as per ORS 192.660
Per ORS 192.660(2)(e) for the purpose of consulting with property
negotiators and ORS 192.660(2)(d) for the purpose of consulting with labor
negotiators and ORS 192.660(2)(h) for the purpose of consulting with counsel on
Commissioner Stewart recessed the meeting into Executive Session at 11:35 a.m.