BOARD OF COMMISSIONERS'
April 9, 2008
Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr.
and Peter Sorenson present. County
Administrator Jeff Spartz, County Counsel Teresa Nelson and Recording Secretary
Melissa Zimmer were also present.
TO THE AGENDA
Stewart added a Public Comment period following the public hearings in the
Mona Lindstromberg, Veneta, said that LCOG had provided the County with
documents, public comment and other related items submitted to LCOG when they
provided the County with the recommendation for approval of its coordinated
population projections. She
commented that theirs was a recommendation to approve figures that were neither
coordinated nor accurate given the five percent fudge factor and faulty
stated that the DLCD did not have adequate information to support LCOG’s
coordinated population projections. She
commented that it was unwise to create a 27 year forecast based on a five year
housing book trend in the view of rising gas prices.
She said the County needs independent experts involved in the process.
Ann McLucas, Eugene, said that hiking clubs have been using private properties for
their hikes. She didn’t know why the Board was reluctant to encourage putting
Jim Gillette’s 500 acres of land into a park.
She said Gillette has talked to the Nature Conservancy and she thought
the County should encourage this type of open space. She said unless they get a definitive answer to the letter
they submitted about the legality of having an organized hike on the land, she
will keep her hike scheduled for May 17.
Stewart indicated he called Land Management but he was unable to find out
the status of McLucas’ letter.
Jim Gillette, Eugene, said he wants to see action to some of the things he talked
about before. He said if the Board can prove he is wrong, he will admit he is
wrong and then he will quit coming to the Board. He asked how his neighbors will be hurt by turning his
property into a park. He wanted to
form a club with no charges. He
added that it was just a way for people to sign something that they wouldn’t
violate landowner’s wishes.
Deb Frisch, Eugene, brought up the incompetence of LCOG and how they manage the
police research board. She
commented that Dave Frohnmayer’s attempt to fast track the basketball arena
has been challenged by the Fairmount Neighbors.
Jerry Valencia, Lowell, encouraged support of the UGB findings of
the cities, county and LCOG. He
noted that the population forecast has found to be consistent with statute and
rule. He indicated on April 3, 2008
he spoke with an urban growth boundary specialist who supported LCOG’s
findings. He added that support has
been reinforced by Portland State’s review from July 6 to July 7 with their
population growth of Oregon and Lane County cities in March 2008.
He indicated that all of the population of Lane County’s cities has
grown. He noted that PSU gave the
population rates from 2000 to 2007: the
growth rate for Springfield: 8.4 percent; Junction City: 8.8; Dunes City: 9.6;
Coburg: 10.4 percent; Cottage Grove: 10.7; Eugene: 11.5, Lowell: 13.1; Florence:
13.9; Oakridge 16.7 percent; Creswell 29 percent and the fastest growing town in
Lane County is Veneta at 68 percent. He
noted there has been opposition to growth in Lane County and Lowell.
He said it was stated that Lowell was in an overbuilt condition because
they had 26 properties on the market, but as of April 7, there were 6 homes for
sales and one had not yet been built. He said demand is high in the market place
and they need room to grow.
Mia Nelson, Lowell, discussed the proper process of the population forecast at the
County level. She indicated that
she read the staff report about the forecast.
She said what bothers her the most is the report doesn’t acknowledge
the problems with citizen involvement at LCOG.
She thought the County would have flagged that as unacceptable.
She said that LCOG claims the public was offered a chance to be heard and
so does Lowell. She noted at LCOG’s hearing she submitted a 20 page footnoted
letter with 29 attachments. She noted that LCOG indicated she submitted a large
volume of information in opposition. She
added that none of her concerns were mentioned in the staff report.
She said they were entitled to full and fair evaluation of their
comments. She stated that each
issue has to be listed in the findings and all of the evidence in the record
must be considered to determine whether or not her point is valid.
She commented that LCOG’s forecast is defective.
She stated that she doesn’t trust Lowell, LCOG or County staff.
She didn’t want to be ignored.
Nan Osban, Florence, asked if the County was going to require the city to sign an
agreement with the Heceta Water District about who will provide water service
inside the UGB now that the County cannot approve city annexation. She asked if
the County would require the city to sign agreement for their water before they
approve annexation of Driftwood Shores.
a. PUBLIC HEARING
AND ORDER 08-4-9-1/In the Matter of Adopting the FY2007-2008 Supplemental
Budget 2, Making Reducing and Transferring
Budget Analyst, reported this was the second supplemental budget for Fiscal
Year 07/08. She said there
were changes in revenue coming from the state and grants.
She added there was the movement of SDC charges in Public Works to begin
working on the Camp Armitage Development Project.
Stewart opened the Public Hearing. There
being no one signed up to speak, he closed the Public Hearing.
to approve 08-4-9-1.
A. Approval of
March 14, 2007,
Regular Meeting, Following HACSA
March 14, 2007,
Regular Meeting, 1:30 p.m.
April 3, 2007, Work
Session, 9:00 a.m.
March 12, 2008,
Work Session, 6:30 p.m.
March 18, 2008,
Goal Setting, 8:30 a.m.
March 19, 2008,
Regular Meeting, 9:00 a.m.
B. Assessment and
1) ORDER 08-4-9-2/In
the Matter of Appointing Four Members to the Farm Review Board Advisory
C. Children and
1) ORDER 08-4-9-3/In
the Matter of Approving the Submittal of a Brief Proposal to the Robert Wood
Johnson Foundation in the Amount of $125,000 Over Six Months for the Building
Healthy Teen Relationships Initiative.
D. Public Works
1) ORDER 08-4-9-4/In
the Matter of Dedicating Land Owned by Lane County and Accepting It For Public
and County Road Purposes for Chezem Road (County Road Number 992) (18-04-27).
2) ORDER 08-4-9-5/In
the Matter of Dedicating Land Owned by Lane County and Accepting it For Public
And County Road Purposes for Hall Road (County Road Number 428) (16-06-13).
3) ORDER 08-4-9-6/In
the Matter of Dedicating Land Owned by Lane County and Accepting it for Public
and County Road Purposes for Jackson-Marlow Road (County Road Number 962)
1) ORDER 08-4-9-7/In
the Matter of Appointing Two Lane County Business Representatives, an Economic
Development Representative and Vocational Rehabilitation Representative to the
Lane Workforce Partnership Board of Directors.
F. Youth Services
1) ORDER 08-4-9-8/In
the Matter of Appointing Five Members to the Juvenile Subcommittee of the Lane
County Public Safety Coordinating Council.
to approve the Consent Calendar.
Dwyer MOVED, Green
he and Fleenor toured the Shutter Creek Correctional Institution in
Fleenor reported on
his Maricopa County tent city visit.
Green asked about
the expectation of the Board.
Fleenor said Lane
County is having public safety challenges and this was an alternative that
another community has used to solve overcrowding.
Dwyer said Lane
County’s problem is not that they don’t have the space, but they don’t
have the money to put the prisoners in jail.
He said this doesn’t relate to Lane County’s problem.
Green asked how
different this tent city was from the Lane County Forest Work Camp.
the concept was similar but they had a different way of implementing the
concept. He said there are many
ways of doing the same thing. He
said they wouldn’t be able to duplicate any system except for what they do in
Green said Lane
County has a work crew and they don’t call it a chain gang.
He said they have a Forest Work Camp, they don’t call it tent city.
He added that they provide educational opportunities that tent city
doesn’t have. He commented that
it was a philosophy that was being administered.
He questioned whether Arizona was a restorative justice state in how they
deal with their inmates.
Fleenor stated that
85 percent of the inmates are people of color.
Green questioned if
it was really over population or over representation.
Dwyer said Oregon
has different laws and different climate. He
said no matter what system they have, the electorate has to pay for it and they
are not willing to. He said they
are releasing people because they don’t have money for personnel.
He thought it was good to review different options.
the system is not designed as a cohesive efficient model.
He said it has been piecemealed together.
He asked if it was better to look at a whole new system that is properly
scaled with technology. He stated
the cost of a tent is 1/6th the cost of brick and mortar.
He asked the Board where they wanted to spend the money. He thought they should look at the tent system.
He wanted to appoint a task force to make sure what they are going to do
will be supported.
Green asked if
Fleenor wanted Lane County to put something in front of the voters.
He didn’t know how else they would get the money to do this.
Fleenor said this
was a first step of looking at options. He
wanted to see what they currently have, what it is costing them and then looking
at other models. He also wanted to
see if they could learn from other organizations and apply them to Lane
County’s situation to see if there is savings.
Green said he has
been involved in looking at other systems.
He commented that the tent city is similar to the Forest Work Camp.
He thought Lane County’s inmates do a superior job with the food at the
Forest Work Camp compared to the tent city.
He thought there could be some efficiencies they could look at, but he
wasn’t sure a dismantling would
be the solution to start over. He
said 65 percent of the budget is dedicated to public safety and they have to
find replacement revenue. He was concerned about the demographics and other
costs required by the constitution., He
didn’t think the philosophy from Maricopa County is the same in Lane County if
they were to model that type of attitude. He
said the family needs to have some advocacy on how inmates are being treated. He commented that he would have to be convinced from a fiscal
and humanitarian situation on how they manage their inmate population.
He said that compared to other counties in the state, Lane County’s
system is more efficient. He added that outside of the state there are different
laws and there would be different outcomes. He stated what is not working is
Fleenor said they
have lost money from timber payments but it is also about taking personal
responsibility for the future. He
said they need to work within their resources and they need to make it clear to
the citizens that they want them to participate in the design of the system they
are going to live with.
that since he has been a commissioner he had been concerned about the age and
design of the facility to make it run more efficiently.
He spoke with the Sheriff and they are overwhelmed with the ability to
keep the system moving forward with something different. He hoped they could
look at streamlining the system.
a. ORDER 08-4-9-9/In
the Matter of Approving Submission of the County Assessment Function Funding
Assistance (CAFFA) Grant Application to the Oregon Department of Revenue for FY
Assessor, explained that each year Lane County participates in the state’s
CAFFA Grant Program to help counties pay for the cost to run the local property
tax system. She said they have to
submit their application by May 1 to the state and they review the work plan and
staff levels and accomplishments from the prior year and the projections for the
upcoming year. She indicated that
if they are in compliance to keep the tax role current and properly assess and
collect taxes as required by state laws, then the County becomes eligible to
receive funding under this program. She
estimated the amount to be $1.8 million for next year. She said they have
successfully received this money every year since the inception of the program.
She noted this money goes to the general fund and does not go into the
Assessment and Taxation budget. She
said it is an important source of funding. She noted that it offsets 22 to 25
percent of their operating costs each year.
She indicated that the grant application includes their budget, a portion
of the budget at Public Works for cartography functions, one staff person in
Deeds and Records and property tax appeals and a portion of Jeff Turk’s time
for tax foreclosed properties. She
indicated that they cannot make any reductions according to the state unless
they negotiate with them in the future.
to approve ORDER 08-4-9-9.
Management Services, reported that next fall they will work on the interior
design of the Armory. He noted it
is the last piece of the Juvenile Justice Center. He has been working on the
Courthouse ADA elevator. He
announced there would be a fairgrounds tour on April 24.
With regard to the FQHC at Riverstone, Suchart said they are in the
process of working with the City of Springfield because the size of the clinic
is not working out. He said they
might put a temporary modular unit next to the Riverstone facility to move
administrative staff over to have more clinical space available.
Suchart said at the
jail there is performance contracting to replace the energy and HVAC systems.
He said at the Facilities Committee they brought back the issue of
re-roofing the facility. He put
together a three year plan to re-roof the remainder of the jail facility.
He indicated that they had done several studies over the past 10 years on
jail improvements and they are already available about taking down parts of the
facility and replacing it with a new building.
Suchart noted they
are doing a minor remodel at the Mental Health facility for primary care.
With regard to parking, he noted there have been changes with ADA on how
vehicles need to be parked in the spots. He
said the butterfly lot is staying and they are not going to make changes in the
Suchart stated they
are working on the RIS remodel. He
said some areas are going to be consolidated for staff. He added they are working on a proposal that would be working
on the security of Assessment and Taxation.
With regard to
Charnelton Place, Suchart said they will be going out to bid on the exterior
repairs to the building. He noted
the interior is on hold because of the budget and who would being going onto the
second and third floor. He added
they are going to do the exterior this summer.
painting the annex, as the building looks bad.
a. ORDER 08-3-12-8/In
the Matter of Transferring Lane County Parole and Probation Services from the
Department of Health and Human Services to the Department of Public Safety and
Restructuring the Supervisory Authority Team.
Sheriff, reported this is to transfer Parole and Probation services from the
Department of Health and Human Services to the Sheriff’s Office to restructure
the supervisory authority. He added
that the purpose of the proposal is based on efficiencies they believe they
could gain by making the transition. He
said they are faced with large budget cuts and they have to look for every
opportunity to gain efficiencies in the public safety system.
He said an efficiency they can gain by the consolidation is adding an
additional Parole and Probation officer. He
believed they could gain better communications.
He noted they manage the same clientele and they believed they could keep
track better and have more continuity of service by all being in the same
organization. He added that they
could combine their training functions and gain efficiencies.
they could expand the electronic surveillance program He said they could combine the labor relations functions and
put it under one roof within the organization.
He said it would give them an opportunity to further develop the
defendant and offender management center.
that the proposal included a couple of different options for changing the
supervisory authority team and the recommendation before the Board includes the
Sheriff, the presiding circuit court judge or their designee and one of the
commissioners appointed by the chair. He
added the original proposal stated that it be on a trial basis and the
transition sunset at the end of his term. He
spoke to the Pubic Safety Coordinating Council about the concept and their
opinion is to do it now instead of in the future to see if it is achieving the
outcomes that are anticipated. He
noted that funding for Parole and Probation comes through state 1145 dollars and
it would not impact the funding for Parole and Probation.
He said if this is approved, they will form a transition team with a goal
of July 1.
Health and Human Services, agreed with the transfer in principle.
He commented that his preferred model was to have a separate department,
but he said that would create other complications.
Dwyer supported the
order. He also supported having a commissioner on the SAT as it gives it more
continuity. He said because it
sunsets and takes affirmative action to reauthorize, it gives them an
opportunity to review it.
that there is a typo on the fourth line. She
recommended that the language be changed and it reverts to the authority of the
Board of Commissioners. She said
the reversion is designed to handle the charter question.
She said instead of assigning a department, it made more sense to deal
with it at the authority level.
There was consensus
to do that.
Sorenson said it
was vital to have a strong Parole and Probation effort within the public safety
function. He said they need to
partner with the state to provide funding.
He commented that this proposal deals with creative thinking and how they
could get more public safety services for the same amount of money.
Sorenson wanted to
have a commissioner serving on the SAT, like other appointments by the Board.
With regard to the
SAT, Burger said the idea behind the new configuration is when Parole and
Probation comes under the Sheriff’s Office, the Parole and Probation manager
becomes a Sheriff’s Office employee and they would miss the broad perspective.
He said that would be the idea of bringing a commissioner onto the SAT so
they could represent the broad perspective.
He added that having the Chair of the PSCC a member of the SAT, becomes
problematic if the commissioner who is on the SAT is also the chair of the PSCC.
this because it is something the employees wanted.
He added it is on a trial basis.
Fleenor wanted to
add a Health and Human Services appointee.
He also wanted to add a lay person not part of the public safety system.
Burger said one of
the benefits they had with the SAT was because it was so small, they were able
to accomplish a lot in a short period of time.
He recommended only three people be
on the SAT .
Fleenor wanted to
roll this until the afternoon when Legal Counsel can make the necessary changes
so they could have a clean copy to work off this afternoon.
Judge, said this proposal didn’t preclude a commissioner being a member of the
SAT. He said he had accomplished
significant things with the DOMC with a three person committee.
He asked to leave it at three people as it is crucial to get important
work done. He noted that treatment is always discussed and it is a big part of
what the Sheriff’s office is doing.
to move the order conceptually with the corrections based on their discussion to
bring back for final approval.
Dwyer MOVED, Green
Stewart thought six
months was a short period of time to get this moved. He thought they might want to extend it another year to get a
good baseline to make sure it is working properly.
the goal of completion should be on June 30 instead of July 1, otherwise they
would get into the next fiscal year.
to approve 08-3-12-8.
DISCUSSION/Internal Auditor Annual Work Plan.
TO THE BOARD
SESSION as per ORS 192.660
Per ORS 192.660 (2)(h) for the purpose of consulting with counsel on
There being no
further business, Commissioner Stewart recessed the meeting at 11:55 a.m.