BOARD OF COMMISSIONERS'
REGULAR MEETING

August 19, 2008
following HACSA
Commissioners' Conference Room
APPROVED 9-15-2010

Commissioner Bobby Green, Sr. presided with Commissioner Bill Dwyer, Bill Fleenor and Pete Sorenson present. Faye Stewart was excused. County Administrator Jeff Spartz, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

1.  ADJUSTMENTS TO THE AGENDA

There will be an Emergency Business item.

2.  PUBLIC COMMENTS

Mia Nelson, Lowell, spoke on the Population Forecast. She thought the forecast should go into the single purpose section that applies to all areas in the County. She said that only this Board can initiate a single purpose plan. She suggested for today that they strike the word rural from the order, to indicate where it is going for the overall Comp Plan and ask the Land Management director that the approach recommended is legally defensible. She commented that he is not willing to do that. She thought they should increase the amount authorized in the order from $50,000 to $70,000 because she didn’t think they budgeted enough to accommodate the kind of citizen and the Board involvement the majority seem to have in mind. She said that PSU only proposes presentation of the results of the study. She added that one additional meeting at a cost of $1,500 is offered. She asked what $1,500 is going to buy. She noted there is only one hearing proposed to be before the Board. She wanted the Board to get involved early with enough money for PSU to take input to be put to real use. She wanted staff to get more clarity around citizen involvement that PSU is prepared to do as part of the contract preparation talk and come back in mid-point with that information. She added that they have to ensure money is there for PSU to take the input back to Portland and consider them for the forecast.

3.  CONSENT CALENDAR

A.  Approval of Minutes
July 29, 2008, Goal Setting, 9:00 a.m.
July 30, 2008, Regular Meeting, 9:00 a.m.
July 30, July 2008, Regular Meeting, 1:30 p.m.

B. Board of Commissioners

1) ORDER 08-8-19-1/In the Matter of Initiating an Updated Countywide Coordinated Population Forecast Effort for Consideration as an Amendment to the Lane County Rural Comprehensive Plan.

2) ORDER 08-8-19-2/In the Matter of Adopting Lane County Goals.

C. Health and Human Services

1) ORDER 08-8-19-3/In the Matter of Approving the Intergovernmental Agreement with the Cities of Eugene and Springfield in the Amount of $2,120,147.

2) ORDER 08-8-19-4/In the Matter of Establishing Two Full Time (2.0 FTE) Permanent Developmental Disabilities Specialist Positions for the Developmental Disabilities Services Program in the Department of Health and Human Services.

D. Management Services

1) ORDER 08-8-19-5/In the Matter of Acceptance of Bid LCB2008-05 and Award Contract to Aramark Uniform Services for the Provision of Industrial Linen Services for the Period of July 2008 Through June 2011.

E. Public Works

1) ORDER 08-8-19-6/In the Matter of Releasing, Dedicating and Accepting Parcel "A" of Bryant Subdivision as Right of Way for Bryant Lane (Co. Rd. 1677) (17-01-28).

2) ORDER 08-8-19-7/In the Matter of Authorizing the Sale of County-owned Road Fund Real Property Identified as a Portion of Lane County Assessor’s Tax Lot 2700 on Map 17-03-17 to the State of Oregon.

3) ORDER 08-8-19-8/In the Matter of Amending Order No. 08-6-18-8 Adding Hertz Equipment Rental to the List of Various Contractors Renting Heavy Equipment to Supplement County Resources for Ongoing Operations and During Emergencies Caused by Floods, Windstorms and Other Disasters During the Period of July 1, 2008 to June 30, 2009, Contract No. RM 07/08-12.

4) ORDER 08-8-19-9/In the Matter of Authorizing the Public Works Department to Expend an Amount Not to Exceed $118,000 to Hire Seven Seasonal Road Maintenance 1 Workers.

5) ORDER 08-8-19-10/In the Matter of Replacing the 3 Ton Weight Limit on Coyote Creek Covered Bridge (State Bridge ID No. 39c409) Located at M.P. 0.1 on Battle Creek Road with a 16 Ton Weight Limit and Continuing the “No Truck” Status of the Bridge.

MOTION: to approve the balance of the Consent Calendar with 3.B.1) pulled.

Dwyer MOVED, Sorenson SECONDED.

VOTE: 4-0.

3.B.1)

Dwyer thought some suggestions made sense.

Fleenor wanted to add language to request that PSU provide a bid for additional public participation other than one meeting.

Assistant County Counsel Stephen Vorhes thought Matt Laird, Land Management, should talk to the Board about what the communication has been. He said the order revised tries to set up public involvement at all opportunities. He said they could talk to Laird about more public involvement.

Dwyer wanted to put $75,000 down instead of $50,000.

Vorhes explained in reviewing this, the way the population is dealt with, there was a working paper used as the resource behind the Rural Comprehensive plan adopted because the population forecast is for all of Lane County including the rural areas. He indicated that now the more focused requirements for state law are for the urban areas. He noted the current working papers as part of the adoption of Lane County’s Rural Comprehensive Plan shows population figures for rural Lane County and all of the urban areas and a number of other developed and committed areas. He said that was the logic behind adopting additional text in the Rural Comprehensive Plan to address the population forecast for all of Lane County that the Rural Comprehensive Plan covers.

Matt Laird, Land Management, responded that urban and rural reserves is not part of the population work, it is a separate project. He said by doing the population studies, he didn’t think either route would preclude them from doing reserves.

Vorhes noted that nothing they do will change any of the existing acknowledged UGB. He said all they are looking for in this project is what they think the forecast should be for the population for the County and for each of the urban areas defined by the current adopted acknowledged urban growth boundary.

Fleenor wanted additional workshops to be added early in the process. He agreed to raise the money to $75,000 to give them additional flexibility for the cost of the workshops. He wanted a status report every other week indicating progress or obstacles encountered.

Vorhes thought putting language in the Rural Comprehensive Plan and following the way things were done before and the way comprehensive plans function, city plans have to be consistent with all other comprehensive plans including the County plan. He said by putting it in the Rural Comprehensive Plan, it doesn’t mean that the population forecast has no cause and effect on the city, because they do.

Green wanted Fleenor to meet with Vorhes so they could get the language that is appropriate and bring this back tomorrow.

4.  EMERGENCY BUSINESS

ORDER 08-8-19-12 Confirming the Public Works Director's Posting of the Indian Creek Road Bridge (Bridge 39C542) at MP 11.31.

Bill Morgan, Public Works, explained that Indian Creek Road is a rural collector, about 16 miles north of Mapleton. He said it is surrounded by forestland but there are some timberlands. He recalled in 2007 they were informed by ODOT that there is a scouring problem underneath one of the footings. He said water could possibly undermine the footing. He started to investigate it last year but because there is salmon in the creek, they could not dewater the footing. He said they put this on hold until they got all of the permits. He said for the safety of the workers and for the intergrity of the bridge, they are recommending a short term posting of ten tons. He said the ten ton posting will be in effect until repairs are made. He said they contacted all of the private timber haulers and they are using an alternative route. He said this work should be completed within two weeks. He wanted the posting in effect until September or until the repairs are done.

MOTION: to approve ORDER 08-8-19-12.

Fleenor MOVED, Sorenson SECONDED.

VOTE: 4-0.

5.  COMMISSIONERS' REMONSTRANCE

Sorenson said in the fall voters will be voting to increase spending on prisions and public education. He thought the Board of Commissioners should take a stand on the ballot measures.

6.  COMMISSIONERS' BUSINESS

a. REPORT/Eugene 08.

Kari Westlund, CVALCO, gave a report on Eugene 08. (Copy in file).

b. REPORT/Hynix Briefing.

Anette Spickard, Assessment and Taxation and Denny Braude, city of Eugene, gave a briefing on the Hynix situation.  (Copy in file).

c. REPORT BACK Letter to Hynix.

Dwyer said he tried to be constructive and tried to capture the feelings of the people and compassion for the workers affected. He was disappointed that the Board wasn’t in the loop. He tried to make a sincere effort to capture the center of the Board.

Fleenor stated that this doesn’t require a vote because one or two commissioners are not in favor of sending the letter.

Dwyer wanted to roll this until tomorrow.

7.  COUNTY ADMINISTRATION

a. Announcements

None.

b. ORDER 08-8-19-11/In the Matter of Advising the Surface Transportation Board of Lane County's Opposition to Abandonment of the Coos Bay Line, Support of Feeder Line Application of the International Port of Coos Bay and Development of Railroad Infrastructure to Southwest Oregon Communities.

Andy Clark, explained the supplemental memo was prepared indicating both Stewart and Fleenor were going to attend and testify regarding the rail abandonment hearing on August 21. He asked if Fleenor was going to attend.

Fleenor said he has a conflict and won’t be able to make it. He asked to substitute a commissioner in his place.

Sorenson said he would be interested in going.

MOTION: to approve ORDER 08-8-19-11.

Dwyer wanted to add Sorenson in place of Fleenor.

Dwyer MOVED, Fleenor SECONDED.

VOTE: 4-0.

Fleenor gave suggested language that he wanted included.

Alex Cuyler, Intergovernmental Relations Manager, said that he would bring back language to tomorrow’s meeting.

8.  PUBLIC WORKS

FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1252/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Forest" to "Agricultural" and Rezoning that Land From "F-2/Impacted Forest Lands" to "E-40/Exclusive Farm Use"; and Adopting Savings and Severability Clauses (File Pa 07-6555; Pfeiffer) (Second Reading and Public Hearing, 9/3/08, 1:30 p.m.).

MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on Ordinance No. PA 1252 for September 3, 2008 at 1:30 p.m.

Dwyer MOVED, Fleenor SECONDED.

VOTE: 4-0.

There being no further business, Commissioner Green adjourned the meeting at 4:00 p.m.

Melissa Zimmer
Recording Secretary