February 20, 2008

1:30 p.m.

Commissioners' Conference Room

APPROVED 3/12/2008


Commissioner Faye Stewart presided with Commissioners Bill Fleenor and Bobby Green, Sr., Peter Sorenson arrived at 2:00 p.m. Bill Dwyer was excused.  County Administrator Jeff Spartz, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




a. PUBLIC HEARING AND ORDER 08-2-20-12/In the Matter of Commenting to the Oregon Department of Transportation (ODOT) on Area 5 Priorities for the 2010-2015 Statewide Transportation Improvement Program (STIP) Given an Increase in Available STIP Funding.


Celia Barry, Public Works, reported that the Board was asked by ODOT to comment on modernization priorities.  She indicated that Lane County comprises all of Area 5 of Region 2. She said ODOT expects the Board to hold a public process.  She noted the Board holds several hearings during the STIP cycle and this is one of them.  She said they sent out notices on February 5 to all of the cities, mayors, city staff and interested parties. 


Barry recalled that previously the Board took action on Task 1 and 2 on January 16.  She stated Task 1 was a proposed reduction to the previous STIP cycle and Task 2 was a task to comment on a preliminary list of priorities for the 2010/2013 cycle. 


Barry said this item is about Task 3 and 4.  She noted response is due to ODOT on February 22. She indicated Task 3 is a preliminary priority list (given a large funding package) in the state legislature in 2009 for transportation.  She said ODOT will come back with a straw proposal.  With regard to Task 4, she said it is an unprioritized list of projects worth $100 million or more that are unfunded .


Barry indicated for Task 3 that ODOT is estimating $840 million will be available statewide for two STIP funding cycles covering 2010/2013.  She added for Lane County it would be approximately $60 million to $77 million, based on a formula distribution from Region 2.  She said Region 2ís share is about $242 million.  She reported that ODOTís expectation is that they submit a priority list that totals about 150 percent of what they expect to get so they can use that in discussions at the Region 2 level with other areas.  She noted that ODOT requires that projects be rated on prioritization factors that are shown in Attachment A.  She added that once an order is adopted of preliminary priorities, it will be forwarded to Region 2 to be reviewed with other priority lists in March.


With regard to Task 4 (attached Exhibit B to board order) Barry indicated that the Roads Advisory Committee was asked to provide comment at the January meeting.  She said they didnít have the benefit of any discussions among staff or the metro area staff because of the timeline of the STIP process.  She said they took the approach of recommending the large project strategy that was adopted by Region 2 to be used for the priority list.  She added the Metropolitan Policy Committee acted on February 14 based upon recommendation by the metro area and Coburg staff.  She indicated the order before the Board includes the MPC action priorities for the MPO area.


Barry explained one of the non-MPO projects include Highway 126 Noti to Porterf Creek.  She added it was once a large project priority and it was changed to a preservation project after consultation with Commissioner Anna Morrison when she was in office.  Barry noted the project is preservation going forward in 2008 and is no longer considered a modernization project.  She said they added the Highway 126 corridor between Greenhill Road and Veneta.  She commented that it is an important area because of the safety issues.  She noted within Junction City is a Highway 99 project that would be addressing congestion and safety issues.  She indicated it is on the Refinement Plan Process and it has had some public process and will come to the Board later this year to co-adopt the Refinement Plan.  She had a change to Exhibit B to the board order, to add 42nd Street to the list of interchanges on the Highway 126 corridor and the West 11th Highway 126 Eugene to Florence corridor and vicinity that has changes reflecting the metro area projects that were listed by the MPC.  She recommended adoption of the order with the proposed changes.


Green wanted to keep Porterf Creek on the preservation list.  He indicated that they donít have many projects ready to go.  He noted that other areas have projects ready and their task is to get studies ready and try to get to the project stage.


Commissioner Stewart opened the Public Hearing.


Tom Boyatt, City of Springfield, stated the City of Springfield supported the MPC list.  He said when the Board looks at I-5 Beltline at $35 million, there are two pieces that could be built that are stand alone.  He said a lot of money has gone into that project and it is on its way and he supported finishing the project.  He said the Gateway Beltline project is also part of the Beltline in that it is in the same environmental assessment and it is required to make the $150 million investment in the interchange work.  He said they are advocating for those dollars because he thinks it is the right thing to do in Salem.  He said they have the need in the metro area and across Lane County. 


There being no one else signed up to speak, Commissioner Stewart closed the Public Hearing.


MOTION: to approve ORDER 08-2-20-12  with modifications.


Green MOVED, Fleenor SECONDED.


Sorenson asked what could be done about the lack of interest on the part of the public.


Ollie Snowden, Public Works, responded that the more immediate challenge is not focused on these specific projects, but how to get the money to do the projects and work with the public to understand that they need more money from the legislature to do anything.  He said they need to pull together to talk to the community about the need for additional transportation funding.  He commented that without funding, the projects are moot.


Barry explained that part of the education piece is to continue to talk about it and have some kind of education strategy with the other jurisdictions.


Green thought that ODOT was out of touch with Lane County.  He commented that they shouldn't judge lack of attendance as lack of interest because people have different ways of communicating. 


VOTE: 4-0.













Issue of Waiver of Fees


Snowden indicated he watched Public Comment.  He noted that Lane Manual says that  

the Director of Public Works may reduce the fee associated with Lane Manual sections under three conditions:  when strict adherence to the fee scheduled would cause inequity to exist among pending applications; higher fees results from a staff processing error or when extraordinary circumstances causes strict application of the fee schedule to be inappropriate.  He was told the appeal deadline is 5:00 p.m. Friday and they are still within the appeal period.  He stated that he knew little about the substance of the appeal but he didnít see a basis for an exception.  He asked why Brandtís situation fit one of the criteria.


Tom Brandt said he wasnít interested in stopping what people want to do with their land.  He wanted to make sure they were doing the right thing with the property lines.  He had evidence to show there is something wrong and no one wants to look at it.


There being no further business, Commissioner adjourned the meeting at 2:25 p.m.



Melissa Zimmer

Recording Secretary