BOARD OF COMMISSIONERS'
January 16, 2008
Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr.,
and Peter Sorenson present. County Administrator Jeff Spartz, County Counsel
Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
TO THE AGENDA
Stewart added under Commissionersí Business, an update and potential
direction on the focus groups and polling for the Fairgrounds before the March
12 community meeting, under 7 c).
Item 3.B 1) on the Consent Calendar is a report and not an order.
Jim Seaberry, Eugene, wanted the Board to focus on streets. He said on April 19, 2006 there was a meeting in Harris Hall
where 22 streets were vacated to the City of Eugene. He read the ORS about transferring jurisdiction within
cities. He commented that this was
okay in the past but it wonít be any more.
He thought it should be discussed when the Board has a work session.
Jim Dotson, Eugene, discussed ORS 191.040 as the standard between the County and the
city. He commented that Oregon
cities do not have home rule authority to impose the same obligations outside
their borders. He said 190
agreements are a wall between cities and the county.
He noted when they allow the city to issue countyís building permits,
the representative of the city transfers to an agent for the county and they
could issue building permits as representing the County and cannot drag in any
City of Eugene authority.
Jim Gillette, Eugene, said he came in for one more attempt to make a final offer.
He indicated that his case is coming up for a court date.
He commented that if the fine is unjust, he shouldnít have to pay.
He thought the whole system was corrupt.
He said he already paid $1,000 and paid over $3,000 in permits for an
agricultural building. He stated
the compliance department was biased against him.
Ann McLucas, Eugene, hoped the Board could discuss a reform that was retroactive.
She said Gillette has a good heart, a sense of justice and he is
persistent. She said he has been
frustrated and depressed and it has been wearing on him.
She recommended that the Board settle this matter.
Lorane Still, Creswell, thanked the Board for the recognition award.
She asked Green not to run for mayor.
Zachary Vishinoff, Eugene, discussed plans for the University of
Oregon shadow campus. He noted
there are problems, including the university not planning on having parking.
He wanted the city to go to Agate Hall and provide an open forum where
the neighborhood could discuss the permit and possibly get their own
transportation study done.
A. Approval of
December 12, 2006,
Regular Meeting, 9:00 a.m.
November 20, 2007,
Regular Meeting, 9:15 a.m.
December 5, 2007,
Regular Meeting, 1:30 p.m.
January 2, 2008,
State of the County, 10:00 a.m.
January 2, 2008,
Regular Meeting, 1:30 p.m.
1) ORDER 08-1-16-1/In
the Matter of a Follow-Up Report From the EDSC Action on Video Lottery Protest
from Versalogic Corporation and the Eugene Area Chamber of Commerce.
C. Health and Human
1) ORDER 08-1-16-2/In
the Matter of Applying for and Acceptance of a US Department of Justice Office
on Violence Against Women Arrest Grant for $400,000 and Delegating Authority to
the County Administrator to Execute Grant Documents.
D. Public Works
1) ORDER 07-1-16-3/In
the Matter of Constructing Improvements to Bolton Hill Road (County Road Number
1183) Between MP 0.00 and MP 0.653 Including Assessments and Notice of Pending
Liens Against Adjacent Properties.
2) ORDER 07-1-16-4/In
the Matter of Re-Appointing Two Members (Nancy Nichols and Jozef
Siekiel-Zdzienicki) to the Lane County Planning Commission.
E. Board of
1) ORDER 08-1-16-5/In
the Matter of Appointing a Resident Commissioner to the HACSA Board of
2) ORDER 08-1-16-6/In
the Matter of Appointing Representatives to Various Committees and Agencies.
3) ORDER 08-1-16-7/In
the Matter of Appointing Liaisons to Various Committees and Agencies.
7 E. 3) be pulled for discussion.
to approve the remainder of the Consent Calendar.
7. 3. e)
staff for the addition of the Community for the Advancement of Human Rights.
He noted there was no timeline. He
thought the Board would need to get involved.
which committees were required to name commissioners. He wanted a memo on the status.
they went through extensive work on the two orders to distinguish between an
appointment and a liaison position. She
said these are all liaison functions that are being reflected by the order.
Fleenor asked if
they are a liaison and not a voting member, if they could be marked absent.
Dwyer stated that a
commissioner is never absent. He
recommended contacting the chair or the minutes recorder to mark him excused.
Wilson said she
could send an e-mail to the Department Directors to communicate with all of
their staff where the commissioners are shown as liaison on the order; that in
the minutes, attendance should be viewed in a liaison function and attendance
should be marked either present or excused.
Sorenson wanted to
have staff contact the commissioners via e-mail so they know when the meetings
to approve ORDER 08-1-16-7.
DISCUSSION/Direction for Internal Auditor to Look at Purchase and Disposition of
Euthanasia Solution (Schedule 1 Narcotic).
Fleenor said they
are trying to transition the animal facility to a Save Adoptable Animal
philosophy. He said they have been
trying to determine the level of euthanasia that had taken place in the past and
to have a process where they could have an accounting move forward..
He became aware that they were not tracking the animals by their weight.
He said it would make it difficult to have a protocol that would track
the use of euthanasia solution that is a Schedule 1 Narcotic. He indicated an issue came up where they have a process that
they determine how much of the killing solution is used by body weight.
He wanted to set up a process and protocol to track the amount of killing
solution per disposed body weight. He
asked Stewart Bolinger, Auditor, if this was appropriate.
Dwyer thought the
weight was critical and they needed to set standards. He asked how much time was involved and for Bolinger to
quantify what it would take to develop the methodology and protocols that are
going to be successful.
that he is trying to formulate audit proposals for the coming year.
He wanted 30 days for time to research the basic standards for all of the
custody controls for controlled substances in the County and come back with his
whole audit plan and make it one of the proposals for the Board to consider for
the year. He indicated that some of the controlled substances are
actively audited by the state. He
thought this would be an easy assignment.
Green said there is
an advisory committee and many issues might come out of their work plan for a
recommendation to be made to the Board. He
said as they go forward, he hoped the advisory committee would take this and
bring it back to the Board in a systematic way.
Sorenson was in
favor of Bolinger doing this.
Green said when
Bolinger comes back to the Board he wants to see what other priorities subside.
that the legislature is going to be asked to appropriate some funds that
communities could apply for. Green
distributed a letter asking if the Board was trying to do anything to celebrate
the occasion. He asked if they
should get together a team to help celebrate the 150 year event.
they should get a letter out to the Lane County legislative delegation urging
them to support the appropriation to the Oregon 150 program.
He said they have to actively involve the Lane County Historical Museum.
He added they should ask Kari Westlund from CVALCO to help promote Lane
County as a visitor designation. He
also thought Mike McKenzie-Bahr and the covered bridge program should be
thought the Parks Department should be involved with the covered bridges.
Dwyer said they
need to send a letter to city partners about the process the legislature is
going through and ask to identify within their community what they could do to
celebrate the 150th anniversary.
Spartz to draft a letter to the legislators for Lane County and he would draft a
letter to CVALCO and the cities.
today at agenda setting this item came up.
He indicated it is a report back on what Amber Fossen, Public Information
Officer, found out about the direction on forming the six focus groups, the
polling and the community meeting set for March 12.
that she did research on the fairgrounds outreach.
She hadnít received all of the quotes.
She noted the quotes she received were around $17,000 for just the focus
groups. She said to add polling
will take it over $30,000. She
indicated the high end figure is about $80,000.
She said she heard the timeframe is tight and in order to do the polling
first, they would have to conclude with the focus group component by February 1.
She indicated there is a question of timing.
She added they could always do polling later.
She spoke with the budget department and there is no money allocated for
this process. She didnít know
where the money would come from for the project. She said the money could
possibly come from dipping in the reserves.
Sorenson asked if
they could drop back to three focus groups: urban, rural and fair users.
think there was an urgency to do this. He
wanted to do this after budgeting and if they could identify the funding, then
go ahead with this.
Fleenor was in
favor of having more focus groups so they reach into the community deeper to get
the citizen involvement. He wanted
to do the job correctly to get the citizen input.
that they should put the effort into focus groups and then they could narrow the
Dwyer said they
needed to start identifying possible sources of money.
He thought TRT could be a possibility.
He thought the fairgrounds could fund the effort.
He was in favor of having six focus groups.
Sorenson wanted to
have three focus groups as they would obtain the information faster.
He said they donít have the money and what they should be working on is
the overall funding picture for Lane County government.
was where the funding would come from. She
indicated there was not clarity to the funding. She asked if the Board was prepared to go into the reserves.
Dwyer wanted to use
the TRT money that the fairgrounds has.
Wilson said that
TRT is already swept to the fairgrounds. She
said they are using the money they had to be programmed for some other uses..
there was consensus to have four focus groups: two rural, a metro and one for
the vendors. He said Fossen will come back after the focus group with a report
to the Board and then a poll could follow.
He said they need to explore funding options and report back to the
d. Joint Elected
Officials Meeting Ė Delta Sand and Gravel
Dwyer said he read
an article that if they donít agree on Delta Sand and Gravel that it goes to
MPC. He said MPC was not designed
for resolution. He said the city
council tells their MPC delegates how to vote.
He indicated if a majority of the city council is a no, it is a
stalemate. He said it requires a
majority of all parties except ODOT, LTD and Coburg. He asked if the Board could change their vote to no and state
the reason was because they didnít like the process and citizens are entitled
to have it decided one way or another and the MPC process doesnít settle
anything but rather delays things.
Counsel Stephen Vorhes was concerned how it would play out with the Courts.
He indicated if the positions of the council and Board donít change, it
could move to MPC and if they get no resolution, under city code it comes back
and the planning director issues a final decision denying the application
because of the lack of agreement. He
added that it takes identical votes to change the Metro Plan.
His concern is if the County joins in a denial, they would join in the
defense of the denial.
b. ORDER 08-1-16-8/In
the Matter of Approving Allocations Totaling $185,127 for 2007-08 Rural Tourism
Marketing Program (RTMP) Projects in the Cities of Oakridge, Lowell, Westfir,
Coburg, Cottage Grove, Veneta, Creswell, Junction City, Florence, Dunes City,
and Services in the McKenzie River Valley.
Economic and Community Development, reported that this is this yearís
disbursement of the Rural Tourism Marketing Program funding and their proposed
activities. She said the funding
for the City of Dunes City is allocated and they will be submitting their work
Sorenson asked if
there was any controversy.
There was none.
to approve ORDER 08-1-16-8.
4-0 (Green out of room).
a. REPORT BACK ODOT
Update Report from Area 5 Manager
ODOT, said Dwyer forwarded a public inquiry to ODOT about lighting on Highway
126. He reported they had responded to the constituent question. He added the
second item is the public involvement policy that ODOT is updating with all OTC
and ODOT activities. He said it had
raised interest at the MPO level because public involvement has been a topic for
them. He indicated that ODOT is
currently putting together a strategy for disposing of the parcels that were
acquired for use on the West Eugene Parkway.
He said now that the project has been cancelled, the expectation by ODOT
policy is that any parcels that are not immediately adjacent to an existing
state highway or have an identified project use will be surplus.
His concern was with several planning efforts in the west Eugene area for
transportation improvements, that one group would come to the conclusion that
counted on utilizing that corridor only to find out that ODOT had disposed of
it. He said they had not
implemented the plan. He indicated they would accept input up to February 1.
He said they would complete their recommendation to the region manager at
Green asked about
the disposition of properties along the western corridor.
He thought there was a process of right of first refusal from a state and
explained that several of the parcels obtained for the West Eugene Parkway were
purchased with a condition that allowed the seller to have first right of
refusal if the project didnít proceed by a certain date or was cancelled.
He said there are two parcels where that process has begun.
He added both of the property owners wish to purchase their property
back. He said it is around the Fifth Street and Conger area. He
noted other properties would be surplus. He
added that state law has a process for surplus properties.
Sorenson wanted to
know about the construction of the freeway interchanges in Springfield and the
involvement of ODOT in the LTD study about a fare-less bus system.
reducing the existing speed limit to Milepost 24 at the fish hatchery.
He said it is a dangerous area to get on Highway 126 and it is prudent to
try to reduce the speed in the area. He
asked what the plan was in the future for the bridge east of Walterville and
Fleenor stated that
people in Walton also wanted the speed lowered.
a. ORDER 08-1-16-9/In
the Matter of Ratifying the Tentative Agreement Between Lane County and the
Federation of Oregon Parole and Probation Officers, Parole & Probation Unit.
to approve ORDER 08-1-16-9.
Dwyer MOVED, Green
TO THE BOARD
Fleenor announced he would be holding a meeting at the Rodeo Steakhouse
for a community dialogue in Junction City.
Green indicated that AOC will collect the data for the OSU research about
the financial picture in the likelihood they do not receive Secure Rural Schools
Sorenson stated he held a public meeting at Crest Elementary School about
the public concern of locating a home for developmentally disabled people, some
of whom have been convicted of sex crimes.
He announced that he arranged a meeting with Senator Meg Burton Cahill on
Stewart announced that on January 24 Cassidy and Associates is coming to
meet with the Board on Secure Rural Schools.
He reported t hat he met with Jenny from BLM and discussed the WOPR.
He said next Wednesday he will be attending a meeting in Salem at noon
and will have to leave the Board meeting early.
SESSION as per ORS 192.660
There being no further business, Commissioner Stewart recessed the meeting
at 11:55 a.m.