January 23, 2008

9:00 a.m.

Commissionersí Conference Room

APPROVED 2/6/2008


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor and Peter Sorenson present. Bobby Green, Sr. arrived at 9:40 a.m. County Administrator Jeff Spartz, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Item 6 b) was pulled and it will be brought back.




Robert Estill, Florence, stated he is the Chair of the City Club of Florence.  He announced that on February 15 Sheriff Russ Burger and Bill Fleenor will be speaking.


Shirley Swank, Pleasant Hill, stated she was the lay commissioner for the Lane County Commission on Children and Families.  She stated that she has 40 years of experience with high risk teenagers. She said with the current economy, more parents will become unemployed and more children will be in need of services.  She commented that it is not a time to cut back on funding to agencies that feed, protect, educate and care for children.  She said it was imperative for the Board to continue to support services to feed babies and to assist mothers in food preparation.  She indicated that they now have twice as many children in foster care due to the adult use of meth.  She said the Board needs to continue to fund agencies that provide safety and physical and mental health care to the children of the users.  She commented that helping the children today make better futures for everyone.  She asked the Board to put children first when they consider cuts.


Liz Humphrey stated she is President of Zanta Foundation in Eugene.  She indicated the organization works to improve lives of women and girls.  She said the concern is as the Board goes through the budgeting process, to keep in mind that children are the future and they want to make sure the Board puts them at the top of their list.   


Jim Gillette, Eugene, stated he wanted to have closure on this matter.  He said he wanted to settle his second lawsuit.  He wanted fairness and didnít know why he should be fined.  He said the County didnít follow the procedures on his case.  He thought the procedures needed to be changed.  He asked the Board to be fair.


Ann McLucas, Eugene, asked the Board to do something quick with the case.  She thought a lawsuit would be a waste of time and money.  She said they should let Gillette go with what he has already paid.  She hoped there would be a reasonable compromise.  She commented that Gillette is stubborn and he wonít give up.  She said he wants to do wonderful things with this property.


Grace Serbu, Eugene, said she is working with a group of women called Girls at Risk.  She said they are interested in advocating for girls because they are underfunded.  She  wanted the kids to be dealt with while they are young before they get to the adult system.  She commented that many things have come out of budget cuts.  She hoped the Board would remember that seven out of ten juveniles on probation have alcohol and drug problems.   She said they love animals but animals would not take care of the children in the future.


Lea Person, Eugene, stated she is a concerned citizen about girls at risk.  She said she has faith in the programs that are already in place.  She hoped the Board could continue to give them the funds that girls at risk need.


Zachary Vishinoff, Eugene, wanted the Board to endorse his request to the City of Eugene for having a public forum.  He wanted the information given to the public that is appealable in the permit for the U of O arena.   He said there will be a transportation study the university will come up with in March.  He said the neighborhood could fund their own.  He added there is going to be an alley vacation that has a process.  He thought if the Board adopted this concept that the city follows,  the neighborhood would have rights.  He thought the public forum should be at Agate Hall because it is big and near the neighborhoods.  He indicated there were two appealable points:  the transportation study, and alley vacation.  He said with the alley vacation, connectivity is one of their main goals. He said the university is getting rid of parking and it is a facility for 12,500 people.  He hoped the Board could come together to tell the City of Eugene that they should be giving the public the information about this in a timely fashion so if the neighbors want to come up with better information on impacts they could.


Dwyer supported a letter from the Board to the city requesting that the city have a public forum.  He said the County isnít really in control; it is the cityís choice.  He said it is only fair to involve the neighborhood and community.   


Brink Eubank, Springfield, said he is in a non-profit organization called Safe Incorporated that is a peer provider agency in the Lane Care system.  He indicated that it does not currently have legal standing.  He said they cannot contract with the County and they are running out of money.  He said the County has an audit standard that they have to meet the contract if they get $100,000 or more from the County.  He said they evolved from being a peer run drop-in center to being a full-fledged Medicaid provider providing full range mental health services including prescription drugs and clinical services.  He said the financial impact made them delay the ability to get their audit done.  He said they canít contract with the County, they have no money coming in and their center is being run by volunteers.  He wanted some help.  He indicated they have had people working 20,000 volunteer hours at the clinic.






A. Approval of Minutes:

February 7, 2006, Regular Meeting, Following HACSA

February 7, 2006, Regular Meeting, 1:30 p.m.

January 8, 2008, Regular Meeting, Following HACSA

January 15, 2008, Work Session, 10:00 a.m.


B. Health and Human Services


1) ORDER 08-1-23-1/In the Matter of Approving Amended By-Laws for the Community Health Council (LM 3.534).


2) ORDER 08-1-23-2/In the Matter of Authorizing an Increase of .25 FTE in a Program Services Coordinator, and Appropriating Revenue and Expense in the Amount of $6,351 in Fund 286, Department of Health and Human Services.


C. Public Works


1) ORDER 08-1-23-3/In the Matter of Appointing a Five Member Citizen Committee to Evaluate and Recommend Awards for the Lane County Tourism Special Project Grants for the Year 2008.


2) ORDER 08-1-23-4/In the Matter of Awarding a Contract to KIPKO, Inc., in the Amount of $291,303.45, for Grading, Drainage, Paving and Illumination, Prairie View Affordable Housing, Unthank Street, Prospective Contract No. 07/08-05.


MOTION: to approve the Consent Calendar.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 4-0.








Stewart stated in the process of becoming a commissioner he worked with Jim Gillette for 18 months to try to resolve some differences. He said staff was helpful.  He added that they set timelines and allowed Gillette to take care of illegal structures that existed, illegal additions to his home and illegal residents in another structure.  He added they worked hard to accomplish that and after 18 months of work, Gillette still had an illegal cabin and he said he would not remove the item.  He said they needed to move forward to give him an appropriate time to correct the items.  He added if Gillette would have completed the work in the timeline of 18 months they wouldnít have had a fine against him.


Stewart thanked staff for being able to meet the deadlines for providing budget staff with the necessary information.   




a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING Ordinance 1-08/In the Matter of Amending Chapter 6 of Lane Code to Revise Impoundment of Vehicles (LC 6.475) (Second Reading 2/6/2008, 1:30 p.m.).


MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on Ordinance 1-08 for February 6, 2008 at 1:30 p.m.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 4-0.


b. ORDER 08-1-23-5/In the Matter of Transferring Lane County Parole and Probation Services from the Department of Health and Human Services to the Department of Public Safety.  (PULLED)




Fleenor asked when the Board has budget negotiations that they review the organizations and associations they are members of.


Stewart reported that he, Dwyer and Spartz had a conference call with Congressman DeFazio last Friday and were given an update on the federal funding.  He said DeFazio discussed the tax stimulation package.  Stewart stated DeFazio was not optimistic they could get the Secure Rural School funding in the bill that is moving.  He said DeFazio is doing everything he can to convince his colleagues to get it in the package.  Stewart indicated the only other option DeFazio discussed was that they could possibly work hard to get a one-year extension in the emergency supplemental bill for war funding that would come before him in late March or early April.  He said DeFazio was concerned there were people stating they didnít want the one-year extension.  Stewart thought that a one-year extension might be the only thing available and they need to take advantage of it in hopes the new administration would be friendlier in getting the multi-year fix in the future.


Sorenson commented  that Lane County is not being helped by other cities.   He indicated that federal government does not pay property taxes and there are huge impacts on local structures.


Dwyer thought it could be an approach for the future to have AOC and the National League of Cities quantify the federal holdings.


Stewart said last year when they went through this Mayor Piercy went to the National League of Cities for support.  He said she was supportive of helping them. He talked with DeFazioís staff and there needs to be another way to assess payments to different counties.  Stewart recommended appraisals of all federal ownership in different states and come up with a formula to pay for the services that are provided for the lands.  He hoped to discuss this further with the United Front trip.


Letter to City of Eugene


Stewart reiterated that Zachary Vishinoff had asked the Board if they would be willing to write a letter to the City of Eugene encouraging them to hold a public forum in the University of Oregon area. He said Vishinoff recommended using Agate Hall to inform citizens of the process of having a public forum for the arena, what the process includes and different transportation plans that allows them the opportunity for public comment.


MOTION: to send a letter to the mayor with a copy to city council, asking them to have a public forum in Agate Hall to discuss the impact of siting the arena.




Fleenor recalled that Vishinoff had asked the announcement be placed in The Register-Guard.


Sorenson thought it was a good idea to send the letter to the mayor.  He said they need to send a copy to Vishinoff and a copy to City Councilor Alan Zelenka.


Spartz said he would draft the letter for Stewartís signature.


VOTE:  5-0.  




a. Announcements






a. REPORT/Ridgeline Area Open Space Vision and Action Plan.


Todd Winter, Parks, said he and Jeff Krueger, LCOG, met with members of the Board.  He explained that the Ridgeline area is a 20 mile corridor extending from Fern Ridge Reservoir to Mt. Pisgah. He stated that they would be looking at the bike and pedestrian path that would connect two large open space anchors. He said implementation would be achieved through a combined effort of partnership, property owners and the public. He added that they would be using a non-regulatory approach and voluntary landowner participation.  He commented that because it is a vision document it is not formally adopted and it does not commit any endorsing agencies to any action.  He said it demonstrates wide spread support for the regional open space vision and planning effort.  He noted the Parks Advisory Committee met and voted unanimously to consider endorsement through a letter of support.


Krueger, gave a power presentation on the Ridgeline Area and Open Space and Action Plan.  He said they will be asking for a letter of endorsement.


Fleenor was in support of the plan.  He thought it was a great vision.


MOTION: to join the Springfield City Council in endorsing the project.


Sorenson MOVED, Fleenor SECONDED.


Wilson said they could bring back an order and letter supporting the project on the Consent Calendar.


Spartz said he and Winter would draft the letter.


VOTE: 5-0.


(Stewart left.)




a. ORDER 08-1-23-6/In the Matter of Approving an Intergovernmental Agreement for Juvenile Dependency Process and Establishing 1.0 FTE Deputy District Attorney III Position.


Doug Harcleorad, District Attorney, reported that this is a grant from the state for $178,000 over 16 months.  He indicated the legislature appropriated the money and they negotiated a contract with the Attorney General.  He said there will be 36 of these contracts around the state.  He said they divided up $2 million statewide and they will be able to hire another lawyer at the Juvenile Justice Center handling dependency cases.


Dwyer MOVED, Sorenson SECONDED.


VOTE: 4-0.








Fleenor reported that he and Sheriff Burger will answer questions tomorrow at the Walton Country Cafť.


Green announced that next Wednesday is the Leadership Team meeting.  He stated on January 31 he will be in Salem with the Governorís Task Force on forest payments.


Sorenson reported that he sent out an e-mail to elected officials in the Eugene Springfield area about meeting with  Arizona State Senator Meg Burton Cahill.  He indicated it was being monitored for open meetings purposes.  He added there will also be a meeting in Harris Hall at 7:00 p.m. about the voter owned election system.


13. EXECUTIVE SESSION as per ORS 192.660


Per ORS 192.660 (2) (h) for the purpose of consulting with counsel on litigation.






There being no further business Commissioner Green recessed the meeting into Executive Session at 10:20 a.m.



Melissa Zimmer

Recording Secretary