BOARD OF COMMISSIONERS'

WORK SESSION

July 29, 2008

9:00 a.m.

Laurelwood Golf Course, Fireside Room, Eugene

APPROVED 8/19/2008

 

Present: Bill Dwyer, Bill Fleenor, Bobby Green, Sr., Peter Sorenson, Faye Stewart, Jennifer Inman, Joe Hertzberg, Facilitator and Melissa Zimmer, Recording Secretary

 

1. GOAL SETTING

 

Hertzberg asked the Board to look into the future in a positive way, understanding that the staff and resources are as tight as they can be. He commented that staff is stretched thin and under stress.  He asked the Board to identify positive directions for the County and for staff in the future.  He said the Board identified that they wanted to discuss customer service, economic development, building public trust through intensive communication and education.  He added the Board wanted to discuss stable long term funding.  He said what also came up was coordinating with the other Lane County elected officials.  He commented that a strategic plan was more ambitious than what was called for.  He thought they needed a long term plan that identifies directions and what needs to be done.

 

Fleenor stated that people donít want to be educated; they want to be given information.  He thought it was easier for the public to take in information.

 

Sorenson thought ďeducateĒ should have a broader meaning.  He commented that the term has been corrupted by people wanting to provide propaganda.  He said the County has never engaged in propaganda.  He said if they could have an overall informational program where they provide information to the public about specific services and what they are doing in general is going in the right direction.  He said giving more information to the public through advertisements was also good.

 

Fleenor said it is not just information, it is fact based information.

 

Hertzberg asked how the Board sees Lane County government in the year 2020.

 

Fleenor thought in 2020 Lane County could cease to exist as a local governing body.

 

Sorenson commented that they should support the level of government the public is willing to support.

 

Dwyer said they will exist as a government in 2020.  He thought there could be consolidated services, but he didnít think politically that would happen.  He said if people get angry enough they will do something or they could be motivated by offering incentives.  He asked what the tolerance level would be of the people when the County reduces the services to force them to take action.  He thought that would motivate the people.  He commented that the people would have the kind of services that they are willing to pay for.  He hoped there would be an increased level of services people would want to pay for.  He noted the people who are victimized are in the minority.  He thought it would take motivation coming from the public to realize that government is not free.  He commented that the public sees all government as branded with the same brand. and they canít differentiate between state, local and federal government.

 

Green thought Lane County will cease to be a general purpose government given the trend of the level of funding.  He thought they would only be performing elections, collecting property taxes and providing detention for offenders.  He commented that the greatest difference will be in the social services because they are the people who have the least amount of voice to effect change.  He thought many of the non-profits would take over the services.  He also thought the relations with Lane County and the federal government would be more intense.  He said Lane County will constantly have a battle until they change their behavior and become less dependent on the government.  He thought Lane County would just be providing the minimal services.  He didnít think the general public has felt Lane Countyís reduction of services.

 

Stewart believed Lane County will exist in 2020.  He said they collect $32 million in property tax currently and they also get revenue from the state but he wasnít sure at what level that would be in the future.  He thought the decisions they make will be critical with outcomes and will shape the future.  He noted there are also things out of their c control.  He indicated they receive large amounts of money from the federal government and the state to provide services.  He thought they would continue to fund services in Lane County.  He commented that if they want to see environmental causes in Lane County, then they need to lead the way.  He said that they have been reactive to the situations and they try to be leaders at certain levels.  He said they have to live with the options.  He thought they could come up with things to help shape their future.  He thought there were small things they could do to incrementally to put Lane County in a position for the future.

 

Hertzberg asked what the County could do about the economy.

 

Green thought the staff and organization have done a good job because they havenít heard complaints.  He said they canít monitor the things they have no control over.  He thought they should be responsible for the things they have control over and work together around issues and build trust with the public.  He indicated that coming to a solution that was best for the public hasnít happened.  He commented that the federal government is the driving force for what they are doing.

 

Sorenson said they need to find out what the trends are.  He thought the percentage of the population will be more elderly, they will be doing less driving and there will be a more diverse culture.  He said they need to be updated with trends on racial, education and economic trends.  He commented that unless they get current information, they cannot make good decisions.  He thought they were doing a good job and needed to inform people to gain the public trust.  He commented that people canít distinguish between Lane County and the City of Eugene.  He noted that voters have voted for things in other districts when they havenít supported Lane Countyís measures.

 

Hertzberg summarized that Lane County 2020 is at the level of service that the public supports.  He added that whatever the level is, it is in equilibrium.  He noted the public trust of County government is to give the public accurate information and give them choices they could act on.  He noted it might be a more limited purpose government than it is currently.  He thought there might be some new level of basic funding and a different paradigm for essential services.  He said the public supports the services the County provides.  He said the Board has an important role to play by providing catalytic leadership by working together on solutions for the benefit of the public by being knowledgeable about trends and focusing on what they can.  He said the Board has to communicate and engage with the public. He asked what the opportunities are with catalytic leadership and with the resources they have now to do positive things.

 

Dwyer said they should spend more time analyzing trends.

 

Hertzberg said the board needs to provide fact based information and needs to provide that to the public.

 

Dwyer stated they have to make sound public policy based on the common good.  He said they canít do that unless they have factual information.  He said they could make decisions to do something that would have no effect if they donít have the resources to do it.

 

Fleenor thought they should obtain a third partyís fact based information outside of their own structure.  He said they have a lot of vested interest in people providing fact based information.  He said they need to be ahead of the curve to let their citizens make informed decisions.

 

Green stated that the United Way has community assessments and it has good information on trends, employment, income, family, health care, housing and public assistance.  He said they should look at it as a snapshot in time.  He thought they could affect many of those areas.  He added that they donít have control over things.  He asked how they could make impacts and make a difference as a County

 

Hertzberg asked what the Countyís role is for economic development.  He asked if they could do more than what they are currently doing in retention and tracking new industry and targeted sectors.  He asked if sustainability was part of the economic future and what the role of the County is.

 

Sorenson commented that the idea with intergovernmental cooperation with the Metro Partnership and with the private sector that was set up in the 80ís, has not worked.  He thought they should have a vibrant, sustainable, economic development and incorporate livable wages in their strategy.  He noted that they are required by state law to do this.  He thought if they werenít giving money to the Metro Partnership, they could have a County led by a value added effort in economic development.  He said they have given their power over to a private partnership.

 

Dwyer commented that Lane County does a fantastic job in economic development.  He said the law is clear that the money has to be used in certain ways.  He said they have developed a written policy for economic development.   He said they used to give Metro Partnership more money.  He said they serve a role.  He added the County is the filter for economic development.  He said it is important to have an organization like the Metro Partnership because a lot of entities wonít deal with government.  He said they are not compelled to do anything that Metro Partnership wants them to do.  He didnít think their system was broken and he thought it couldnít be done any better.

 

Fleenor agreed with Sorenson that they need to look at whether or not the non-accountable, non-transparent organizations that were set up in the 70ís and 80ís serve their purpose today.  He agreed that they need to eliminate levels of bureaucracy.  He said things have changed and they need to question the rationale behind keeping these organizations in existence.  He believed that as Lane County moves forward, it needs to bring back all of the power they have delegated to other organizations so they become a more central pivotal player.   He didnít believe that it was Lane Countyís obligation to use economic incentives to grow government.  He saw economic incentives as a way of sneaking in more money to hire more government employees.  He didnít think economic development should equate to growing government at the same time.  He wanted to put money directly into the small enterprises, not in Hynix or Sacred Heart.   He said there is strength in numbers compared to one giant Hynix.  He commented that they have to be careful in how they invest money.

 

Stewart disagreed with Fleenor. Stewart indicated that he sits on the Economic Development Standing Committee and he has seen what Metro Partnership has done.  He said they have brought in great businesses.  He said they pay $100,000 into the organization.  He challenged Fleenor to do with $100,000 what Metro Partnership had done. 

 

Dwyer stated they canít share information with a public entity when the information becomes public.  He said they need to have a barrier.

 

Stewart said things are changing today with technology.  He said it is not the fault of Lane County or tax breaks that Hynix failed.  He said they were lucky they didnít lose more jobs with Monaco.  He commented that the things they can do, they are currently doing.  He said Lane County has an educational system and workforce education so they could change with the times. He challenged Fleenor and Sorenson to get on the board of Metro Partnership and Economic Development to see how things are run.

 

Green suggested using incentives to grow government.  He didnít know where Fleenor got his information.  He said it wasnít consistent with the way the organization had been going.  He noted that the current Economic Development Committee is doing good work.  He said they help out the community with dollars.  He thought they should discuss how they are going to make things sustainable for the future.  He supports small businesses.  He noted that Glory Bee was a good example of a small business, as it started in a garage in 1975 and the Board was unanimous for a West Eugene Enterprise Zone.  He said they should help small businesses and they need to have a balance.  He thought they could continue to do good things.

 

Hertzberg asked what the Board could do that would be catalytic to make a difference that would start with the Board of Commissioners. He asked what information the Board needed in order to make a good decision to make a positive impact.

 

Sorenson said the issue is whether the government is involved in economic development and how it is done with proprietary information.  He commented that they are not the only local government in the country to face this problem.  He explained that what is normally done is the creation of an entity that is a non-profit organization that could function as an intermediary between government and the private sector.  He thought that could be the Metro Partnership.  He suggested thinking about other non-profit opportunities.  He said an example is the chambers of commerce and other non-profit business organizations.  He thought they were in denial about what the Metro Partnership means and their main direction.  He commented their main direction is not local businesses.  He said they need an economic development strategy that builds upon the strengths of their existing businesses in the community.  He said if they have existing businesses, they could grow the economy from within. 

 

Dwyer said they have provisions in their rules where they do RFPís.  He said they could possibly increase points for local business to keep local business growing.  He commented that the system is not broken.

 

Hertzberg asked what the County could do to grow local businesses.

 

Fleenor thought there were underpinnings and to restore the public trust, there canít be meetings behind closed doors.   He wanted those meetings to be transparent.

 

Green thought they needed to have a balance.  He said they can grow small businesses but they shouldnít close their eyes to opportunities that meet their criteria.  He asked what they are trying to achieve for economic development as a County.  He asked how Lane County could make a big difference in their local economy that they could embrace and endorse regardless of the changing factors in the market and to get the public to support.

 

Dwyer said LCOG has a division that assists with financing and subsidizing loans.  He said the County contributed $500,000 and created a pot of money they loan to emerging businesses.  He said they could help by helping the environment.  He thought they could turn field burning by processing straw into fuel or other energy products.  He asked what they could do to learn the technology to convert some of the things going into the landfill into energy and other byproducts.  He said that Mike McKenzie Bahr, Economic Development, is working on it.  He commented that not only does it drive the economic slump; it alleviates problems for Lane County by creating more energy that gives a greater life expectancy for the landfill.  He added that it gives them more money and with field burning, they take the dirt out of the air and create an emerging business.

 

Sorenson thought one of the best roles for local government to play is in recognizing the difference between the different sectors of economy.  He commented that when government focuses on production and less on consumption, they are likely to create more economic activity.  He said they should look at creation of economic wealth by manufacturing.  He thought innovation and manufacturing are important components.  He commented that it would be less likely to be disturbed by national or international changes in the economy.  He said they are trying to show the public they are trying to do the best they can with the money the taxpayers give them. He added that Lane County government could be something other than giving money to social services.  He thought part of Lane Countyís problem is that they have given away so many of the resources they have that the public doesnít see them as necessary.  He said they have to get the public to trust what they do.

 

With regard to trust issues in smoked filled rooms, Stewart said he was involved in two meetings and he was asked not to say anything.  He said one had to do with Monaco to start a new line of RV coaches in Coburg and the other was bringing a call center to Eugene for concierge services and they chose not to come.  He said no promises were made.  He said he canít make a promise without a majority of the Board. He stated the implication of impropriety was ludicrous.  He said in the three and a half years he has been with Lane County, Lane County has participated with South Lane Medial Health, a juice and vitamin company that expanded in Creswell and the Tyree Company supporting a biofuels plant.  He said they work with Lane Workforce Partnership, Symantec, Lane Plywood, States Industries, Bring Recycling, Lanz Cabinets, the Veneta Chamber, Lane Community College Department of Training Programs and the Glory Bee Company.  He added there is an effort with community solutions around Metro Wastewater and Short Mountain as a way of dealing with straw.  He said they are currently doing great things in Lane County and he thinks they can continue.  He said they could possibly ask for more money from the Lottery. 

 

Sorenson stated they provided road funds and provided tax breaks to some of the companies that came to Eugene.

 

Stewart thought there would be an opportunity to turn the Hynix plant into another type of company.  He thought they needed to look at the overall picture.  He said they have to recognize that things are changing.  He commented that the global and timber economies will not return and technology is changing.  He said they need to be flexible, make recommendations and they need to act in a timely matter to see things happen.

 

Hertzberg recalled what the Board wanted to do was focus on growing local businesses, legacy practices to sustainable practices, focus on creation of wealth, value added innovation, manufacturing, and upstream types of investments.  He noted the Board wanted to utilize local resources that are currently thought of as waste products.  He indicated that the Board needed to be mindful of public perception of the County and when the County does something right, to let the citizens know.

 

Green noted that Lane County received value from its investment.  He said if Lane County hadnít provided road funds, the area around Willowcreek in Eugene would look different.  He added they also built the road for Sony that attracted other businesses and created jobs.  He thought they should focus on a product or service, as that is what they do best.  He also thought that tourism should be a big part of what they do and they should continue to promote what they have in Lane County. He thought they could be helpful with lottery dollars.  He said they should figure out how to grow by continuing to look outside of Lane County. He thought they should find out what other communities have done including communities in the State of Colorado.

 

Fleenor explained the concept of being in a smoke filled room reduces the Countyís trust.  He said there were implications that Hynix wanted to use public assets.  He didnít know if that was good or bad. He said every dollar that Lane County has given is money out of the taxpayerís pocket.  He said they are supposed to be doing more things with money than what the citizens themselves could have done. He said they need to make sure that whatever decisions they make has the value added component.

 

Spartz thought they should reach out to Hynix employees to give them the opportunity to put together a business here.  He commented that as a County they donít touch the lives of people in a positive way.

 

Sorenson said in their ďto doĒ list, they should shift resources away from the snagging big business and shift the resources to assisting local businesses.  He thought another business could take over for Hynix and it would be a good opportunity.  He thought if the County wanted to assist its role as an economic development engine, they could get forest lands and make a bilateral agreement with another county to supply resources.

 

Dwyer commented that the private sector needs to fly by its own wings and it is not the governmentís role to compete with the private sector or offer incentives.  He wanted to promote high wage jobs and not to promote generations taking from the government and not contributing. He thought the tourism industry was okay, but they canít meet the minimum wage requirements.  He said they subsidize low paid service type jobs. He thought they should promote education and high wage jobs.  He said of his elective tenure, he is most proud of economic development and how they allocate the money.

 

Hertzberg noted the Board wanted to discuss economic development, public information, communication and in order to build trust, to make sure the public understands what Lane County government does so they can make informed decisions about what level of services they want to support.  He asked what the County should be doing to build trust.

 

Fleenor said the public safety system is not right sized and it is composed of different segments.  He added that they need to look at each of the largest systems that are in play to make sure they have a right sized system.  He said they have to make sure they are not leaking resources out.  He added that they have to get back to the fundamentals.

 

Hertzberg asked if Lane County has the right sized organization for the right type of service.

 

Sorenson recommended that for volunteers and citizen members of their advisory committees, they should be asked if they want to receive the Countyís e-mail updates.  He thought the Public Information Officer could occasionally talk to people and copy them on things she is already working on.  He said they could build a list of people who are interested in Lane County government.  He thought it was a good communication tool that was low cost. He thought they could get an intern to keep track of the names and enter them.  He said they should always ask people if they want to receive e-mail from the County.  He recalled the outreach meetings last year were successful.  He wanted to scale it down and have the Board commit to opportunities of public involvement outside of their normal board meetings.  He thought they could have listening and learning sessions where they provide information about the County to people who would otherwise not come to their meetings and they listen to their concerns.  He thought if they had a listening and learning component outreach meeting with the public, they would benefit from the experience and they wood have good will.

 

Stewart agreed that getting out into other areas is productive.  He said when he has town hall meetings he only has five to seven people who attend.  He commented that he hears from the citizens that they appreciate the support.  He asked if they could do a different type of public input process.  He noted that Lane Electric was struggling with their meetings and they offered meetings in different neighborhoods and they offered meals and drawings.  He indicated it was a way of getting out information.  He also thought they needed to reconstruct the website.  He said it could be more user friendly.  He said they have to get outreach to the people to get more information.  He stated that they have to define themselves; they cannot rely on the media to define them.  He said they have to provide articles and more public information announcements.  He thought they should recap the meetings their way instead of relying on the newspaper.

 

Dwyer thought if they had meetings and supplied food, they would get more criticism that people would think the Board was trying to buy their approval.   He said it was time to analyze how they deliver their services.  He said that some federal programs are grant based and they have different requirements.  He commented that it creates friction between programs that are grant based and non-grant based.  He thought it was always good to analyze how they deliver services.

 

Green thought they should talk less and listen more in the community.  He thought they should engage the public in that manner.  He agreed with the concept of having people coming in the office.  He asked how they were going to engage the public about where they want to see Lane County go and then develop the vision with statements.  He said to build trust is to say what they are going to do and then do it.

 

Sorenson said they could invite people to sign onto e-mail letters the government sends.  He said they need to ask people to get involved and that was a way to communicate.  He liked the idea of partnering with a company or organization to host a meeting with the Board and then possibly having a drawing.  He thought they should be open to experimenting with things.  He added that they need to talk about customer service and a mechanism for feedback.  He wanted to poll people and have focus groups.  He wanted to discuss attitudes of customers as registered voters.  He asked Tony Black, Information Services, about tools that are used by other governments to make sure the customer feedback is understood and obtained.  He commented that businesses with good customer service tend to stay in business longer.

 

Fleenor said when he has his community dialogues and he has a speaker, people donít come.  He commented that people like to talk and engage in issues.  He said they need to let people talk.  He thought part of the process was letting the constituents speak about the issues and concerns they might have. He wanted to use the term ďconstituent serviceĒ instead of customer service.

 

Dwyer commented that people donít pay attention to the County until it affects them personally.

 

Green asked how they can communicate to the constituents that their County is relevant.

 

Hertzberg asked if the County wasnít relevant to constituents, how to get them to pay attention.

 

Green said they needed to put more of the good they do on their website.

 

Fleenor commented that vanity sells.  He said that people like to see and read about themselves.  He thought there should be testimonials of people who have been impacted by County government.  He said they have to show that it is about people, not about Lane County government.

 

Hertzberg recalled that the ideas discussed were to build a list of interested people and communicate with them in every way they can, including e-mail messages that County employees send to people, and communicate with people proactively.  He said to take advantage of the opportunities to meet with the people and make the meetings have some purpose.  He said the theme is to define themselves instead of others defining them and to find a way to tell Lane Countyís story.

 

Green said they should challenge the PIO to summarize what the Board had done in the meetings and post it in a PDF format to show the community.

 

Hertzberg questioned what should go on the website.  He noted with regard to professional surveys and focus groups, that it requires expenditures of dollars.

 

Fleenor said they have to consider what the cost of not doing something is.

 

Sorenson asked what they could do without substantial money versus what they can do with money.  He thought there should be a tagline on e-mails that go out with correspondence and it is relatively low cost.  He thought they should think about what they could do within a one year period that wouldnít involve a lot of money.  He thought listening meetings and e-mails are low cost items that increase the public trust.

 

Inman indicated that the Board has budgeted to do an annual customer survey, (like the City of Eugene) as it is an important need. She said they have $15,000 in the budget to do it every other year.  She said they could look at the same questions over time for trends.

 

Fleenor wanted to have the IT Department attach something to the bottom of e-mails about the facts of Lane County like ďdid you know.Ē  He said it would cost little money.

 

Dwyer said they need to have a work session with Amber Fossen, Tony Black, one or two department heads and Spartz to develop a communication and a web policy.  He thought they should utilize the School of Journalism for interns.

 

Hertzberg asked if the Board was going to rely on the public to initiate funding measures.  He asked what that meant for catalytic leadership and what the role of the Board is and the timeline.  He asked if they should have a customer service policy.  He asked if there was a follow up step with regard to public service.

 

Spartz commented that they need to determine what type of public service is essential and how they finance it and deliver the services.  He asked what kind of relationship they want to have over the long term.

 

Green asked how they would provide opportunities for customer service.

 

Sorenson said it was good to have constituent services.  He said they need to be as responsible as they can, recognizing it costs money to have people answering telephones and sending e-mails back.  He asked staff to come back with the range of opportunities and what other local governments are doing.  He suggested possibly combining a telephone number between jurisdictions.

 

Hertzberg said they should have Spartz provide what certain alternatives are needed to respond to looking at other jurisdictions.  He asked if the Board wanted a tiered approach with a range of options.

 

With regard to long term stable funding, Hertzberg said the rule is that in order to be stable, they need to be providing services at the level the public supports.  He said that means calibrating over time the amount of revenue coming in is equal to the cost of government going out.  He noted that commissioners are not going to initiate new funding measures, but they are waiting for people to come to the County.

 

Sorenson said there would be a certain voter buy-in to a proposal that they would be performing the ministerial duty of writing up a measure the way the public wants and they would be putting it on the ballot.  He said they wouldnít be saying it is the Boardís proposal.  

 

Green didnít believe the Board should be the body that takes the lead on tax measures.  He believes they have the responsibility to provide leadership. 

 

Hertzberg stated the Board wanted to play a facilitative ministerial role and it is not a leadership role with tax measures.

 

Dwyer didnít want to perform the ministerial function.  He thought if the public wanted to get something on the ballot, they would just need to get the signatures.  He commented that if people donít want to fund government, then it is their fault.

 

Stewart didnít believe they should put any income tax measures on the ballot in the future.  He was concerned that if they donít do anything for the next year they will be faced with more cuts.  He didnít want to make cuts; he wanted to see the Board working on a strategic plan to look at ways to generate revenue other than a tax.  He thought for the rural areas, people could subscribe to a service like Fire Med except it would be for Sheriff Services.  He said they have to start thinking outside of the box.  He thought there could be a 10 cent bond that could fund the Human Services Commission.

 

Hertzberg asked about a clear understanding of expectations for next year.

 

Fleenor said they want to either increase taxes or grow their economy through economic development.  He supported economic development for industrial and commercial properties instead of residential construction. He thought for the future, they should consolidate whether the County is a facilitator or processor of citizen driven initiatives with a certain status threshold.  He thought citizens should put forward an initiative sooner than later, as the timing is critical.

 

Sorenson said they should be the leaders for public information, the strategic plan and economic development.  He said they should state the Board is not going to enact their own tax, but they would be willing to respond to a significant minority of the public that states the direction they  want to go.  He thought there could be a non-profit that citizens could contribute to help the County do things. 

 

Hertzberg noted the strategic direction or long term plan should be simple, straightforward and define the strategy.  He added that it needs to have buy in from the Board.  He said it needs to be the Boardís plan and it needs to have buy in from the public.  He added that it has to be robust enough to respond to future scenarios.  He recalled several commissioners mentioned  they have to analyze and provide the right size government, how to deliver services and if the current structure is adequate.

 

Inman said the design of the planning process would look different if they are trying to create something and ask for buy in versus asking the public what they want.  She asked how much citizen input the Board wanted and at what point in time.  She asked if recommendations should be brought back.

 

Green noted there was the Springfield Together formed after the Thurston shooting where agencies were able to work together for what was best for Springfield. He thought they could follow that model where they set goals and then engage the public.

 

Fleenor believed in a heavily front loaded process that talks about why the County exists.  He asked what it means to feel safe.  He thought they should go back to the fundamentals of why they exist and what makes the citizens feel safe and then they can figure out how they are going to do this.

 

Hertzberg asked if the Board wanted to get public engagement from the beginning to ask fundamental questions or if they want to develop something else.

 

Dwyer said they need to determine how much it costs to have a system that is functional.  He said citizens would never feel safe in a community where they canít keep a felon overnight.

 

Sorenson thought Inman could listen to what they discussed and take their current plan and make revisions to it.  He wanted Inman to bring it to the Board and they will have a discussion on the Strategic Plan and to make it simpler or more specific.  He then wanted to take it out to meetings for public feedback.  He thought at least it would be a process of public involvement with something specific.  He indicated that step one would be for Inman to combine the comments; step two would be going to the Board and at that time Inman could add questions so the public could have an opportunity to discuss what it is the Board is doing and then the Board could improve the plan.

 

Hertzberg stated that was more like the public responding to what was offered to them instead of having a blank slate or asking what it would take for people to feel safe.

 

Inman said she could bring something back that could be discussed that incorporates the goals in the Strategic Plan and what they discussed today.  She said she would add suggestions for community engagement in creating a final Strategic Plan and some of the requests for having additional information for the Board so they can make the best informed decisions about the strategies. She said she will combine the information for the Board about goals they have, a potential process for the goal setting and the community engagement part.  She will meet with Spartz to bring back to the Board what the process would look like over the next year.

 

Hertzberg asked if the Board had any suggestions for Inman.

 

Fleenor said unless they can identify what their target is, they couldnít determine what it is going to cost.  He thought they could give examples of other municipalities for their public safety systems.

 

Inman recalled the last time they did strategic planning; they invested some money and hired consultants. She said she would come back with the cost of the process.

 

Stewart thought they needed to do public outreach upfront including some informational pieces.  He said they need to have a listening piece.  He commented that trying to reach out to the public will help shape the Strategic Plan.

 

Green suggested informing the public what a system looks like, keeping the offenders accountable by keeping them in the jail.  He also thought they the conversation should be about unintended consequences.

 

Fleenor thought they should go into this with an open mind and not presumptions about needing more jails or cops on the street for citizens to feel safe.

 

Hertzberg said to make sure people have information to give them informed opinions.  He added to ask for a genuine engagement to ask people what they want in their process.

 

Inman indicated from the notes they will summarize the Boardís vision of Lane County in 2020, to provide contacts for this discussion.  She stated that Spartz will have a next step coming back with constituent services ideas with costs and strategies.  She said she will summarize the goals, ďto dosĒ and focus areas for community and economic development so they could be shared.  She said that Spartz will come back in a work session with Amber Fossen and others with ideas and plans on public information and community engagement.  She said they will bring back a report that could be accepted as a document that would communicate what the Board decided today.  She heard the Board would not take initiative in creating a revenue measure and would do the administrative piece with ideas that come from the community.  She will also bring back suggestions for a planning process for a Strategic Plan update.

 

Hertzberg thought they needed to coordinate this with the Sheriff, Assessors and the Judges.

 

Sorenson commented that these types of meetings are valuable.  He said that commissioners bring tremendous strengths.  He encouraged the Board to do this again in November, after the election.

 

Green recommended doing this with the Leadership Team to get their input, as well as the Budget Committee members.  He thought it could take a full day where they have more voices in the room and ideas to generate into a mission.

 

Dwyer said this gave them the opportunity to discuss things. He said they need to make an outreach.  He commented that all department managers work for them.  He said they need strong leadership coming from Spartz and it needs to be conveyed that it is not government as usual and to extract as much as they can from this meeting.

 

Fleenor said he was impressed with the level of commitment and discussions they had.  He commented that this is where good governance starts and spreads like wildfire across the County.

 

Stewart commented that it is not an easy time to be in government.  He thought working together will be key for moving the County forward and doing best for the citizens.  He believed that setting goals and working as a team is a way he wants to do business, as it builds trust that the citizens can see.

 

Adjourned 1:25 p.m.

 

 

Melissa Zimmer

Recording Secretary