July 30, 2008

9:00 a.m.

Commissioners' Conference Room

APPROVED 8/19/2008


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr., and Peter Sorenson present.  County Administrator Jeff Spartz, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.








Victor Stathakis, Eugene wanted to keep the communication open.  He commented that the Wayne Morse Free Speech area is still a mess and nothing the commissioners would be proud of.  He said last week there were bongs on the pedestal of Morseís statute and it was as bad as it was two years ago. He said the Eugene Police Department is not present at all.  He recalled that Green tried to get a discussion about an officer friendly.  Stathakis said there isnít much discussion about an officer friendly.  He thought as the economy gets worse, the things at the plaza will get worse.  He noted there were drug dealings and food fights taking place.  He said his grassroots people are reluctant to get anything going.  He asked the Board to come by on a Saturday. 


Dwyer asked if it would make a difference if there was a uniformed officer during the day.


Stathakis said the Police Department doesnít want to do it that way.  He said they want two or three other officers to protect the officer.  His experience is if there was one uniformed officer present,  there wouldnít be as much drug dealing.


Dwyer wanted to contact the Sheriff about utilizing one of his patrol officers.  He said they higher deputies when they are off duty in uniform.  He said he would be glad to make a donation for a Sheriffís Deputy out of his account.  He thought it was a disgrace for drug deals to be taking place.


Sorenson wanted to know how the Sheriffís resources are used for the City of Eugene.  He wanted to know if the Deputies got compensated.


Green said he would contact the Sheriff about a work session.  His observation is that it will be a resource  and jurisdictional issue.  He commented that this behavior is not just at the Wayne Morse Plaza, but all throughout downtown.


Sorenson thought it was inappropriate for the Board to make any decision about the deployment of resources at a public comment.  He agreed about not making decisions and getting information and not sending a commissioner to the Sheriffís Office.  He thought it was a big topic.  He thought they were heading in the wrong direction by doing this.




A. Approval of Minutes


B. County Administration


1) ORDER 08-7-30-1/In the Matter of Appointing Faye Stewart to the Lane County Supervisory Authority Team (SAT).


C. Assessment and Taxation


1) ORDER 08-7-30-2/In the Matter of a Refund to the City of Eugene in the Amount of $29,227.61.


D. Health and Human Services


1) ORDER 08-7-30-3/In the Matter of Establishing One Part-Time (.80 FTE) Temporary Office Assistant 2 Position for Methadone Treatment Services Effective August 18, 2008 in the Department of Health and Human Services.


E. Public Works


1) ORDER 08-7-30-4/In the Matter of Dedicating Land Owned By Lane County and Accepting it for Public and County Road Purposes for Canary Road South (County Road Number 606) (19-11-17).


2) ORDER 08-7-30-5/In the Matter of Accepting the Directorís Report for Estimated Assessments for the Replacement of the West Fork Coyote Creek Bridge on Biggs Road (a Local Access Road).


3) ORDER 08-7-30-6/In the Matter of Amending the Intergovernmental Agreement with the Oregon Department of Transportation and the City of Oakridge to Extend the Expiration Date for the Fish Hatchery Road Realignment Project.


F. Youth Services


1) ORDER 08-7-30-7/In the Matter of Accepting $20,000 from the Oregon Commission on Children and Families and Increasing Appropriations and Expenditures in Youth Services in the Amount of $20,000.


2) ORDER 08-7-30-8/In the Matter of Approving the Amendment to the Intergovernmental Agreement with the Oregon Youth Authority for Individualized Services in the Amount of $95,000 Increasing Appropriations and Expenditures in Youth Services in the Amount of $95,000 and Delegate Authority to the County Administrator to Sign the Amended IGA.



MOTION: to approve the Consent Calendar.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.









Sorenson said he read in the paper last week the Chairman of the Board of Hyundai came from South Korea to Eugene to meet with the Mayor of Eugene and the governor to tell them they were closing their plant in Eugene.  He thought the strategy of Lane County trying to bring in big employers and to trying to snag them from other states and countries is a system that is broken.  He said 1,300 jobs were lost.  He noted that Lane County was not contacted and they granted the same tax incentives for the location of those jobs. He said they need high wage jobs and small businesses that are locally owned and sustainable. He commented that diversity is the key to economic future


Fleenor shared Sorensonís sentiments.  He thanked everyone for talking about long term planning and how they were going to restore public trust at their goal setting workshop. 


Dwyer commented that Lane County makes decisions in conjunction with the cities, the state and the private sector.  He said they werenít given the courtesy that the person from Hynix was coming in to have a discussion.  He said they need to follow the inclusionary principle.  He thought they should have been given the opportunity to attend.





a. REPORT/Blue Ribbon Committee Presentation on Homelessness. (Richie Weiman)


Richie Weinman, City of Eugene, recalled in Spring 2007 Mayor Piercy appointed a blue ribbon committee on homelessness.  He said the committee had 21 members and was broad-based.  He said the charge of the committee was to examine the local impacts of homelessness, to identify strategies and make recommendations to the city council related to new funding and finance options.


Tracy Lampman, United Way Board President, chaired the task force on homelessness.  She noted people on the committee were well versed in homelessness.  She said they spent time examining the local services.  Their charge was to examine the local impact, to identify strategies and to make a recommendation regarding new funding and finance options.  She said they didnít solve the problem with money, they looked into gaps and areas of coordination.  She commented that doing nothing is costing them all money.  She said trying to get the money in the right place to create the right support is the challenge going forward.


John Van Landingham, Eugene, said they want the Boardís involvement in the next steps.  He commented that they have a homelessness and affordable housing problem.  He indicted that it is a regional problem that calls for a regional approach.  He thought they could do more prevention if they had more resources.  He said they canít identify a permanent funding source and they want to do a comprehensive community analysis.  He reported that they would hire outside people to come in and do a comprehensive analysis with a set of goals, strategies and actions that would figure out what they would need.  He stated that they want a property tax levy in November 2010.  He said success is crucial for them. He said they want a regional approach with all three jurisdictions involved.  He indicated that they are asking all three jurisdictions to look at their ordinances and their policies to see how they impact the cost of housing.  He said if they get a property tax levy,  they believe they could show over the five year period of a levy how they are using the money and how it is effective to possibly seek a longer funding source.  He said they need $75,000 and asked the County if they could contribute a small amount.  He also wanted staffís participation in looking at local ordinances and policies.  He said they want a funding source that will provide about $5 million per year for five years to show the public they can use their money effectively and officially.


Dwyer thought there were remedies but he doesnít think is the one.  He said this remedy requires consent of the public, a vote and they donít know what will happen between now and 2010 with the economic picture.  He added that it is related to wages and as the price of housing increases and wages stay stagnant, more people canít afford to rent or buy.  He thought what they were doing was good but the expectations were not real.  He said they have to quantify this  He thought there were other ways to finance homelessness without a levy.


Van Landingham said there are studies that prevention can have an impact on the problem.  He thought they could have a significant impact at the local level and they could show the voters they are making a significant impact.


Weinman commented that the people with disabilities who impact various mental health and hospital systems on a regular basis cost everyone money.  He indicated that putting those people into a housing first model would be for a fraction of the cost they are currently paying.


Sorenson thought the targeted approach of having prevention and intervention with high cost individuals would save money and would be something that the community would support.  He thought they should document this and put down what they think the benefits would be to this community.  He added that they need to get 10,000 people to ask the Board of Commissioners to put this on the ballot where a savings could be attributed by this target approach so these people could be provided for with substantial savings to the public.


Green said they have a morale obligation to deal with this issue.  He was interested in the programs that work that have evidence based practices.  He asked for them to zero in on what it would take to do this.  He thought they could do better as a community. He commented that $75,000 was a lot of money with competing interests.  He recalled the Board spent $200,000 on a coordinated population study that they werenít required to do and what they were asking of the Board in comparison was minimal. He was supportive and asked the County Administrator to see if he could find funding.


Fleenor commented that homelessness was affected by economic issues.


Weinmen concurred with Fleenor that homelessness was affected by economic issues but locally what they see with the homeless is people with a variety of disabilities and health care issues.  He said for the most part people who are homeless donít have the money to travel and wouldnít be coming from other areas.


Fleenor asked if Weinman had an example of a state, county or municipality that had solved homelessness.


Weinman didnítí think there was an example.  He added the plan in front of the Board doesnít pretend to solve the problem. He said as a problem, it is costing taxpayers a lot of money.  He commented that they havenít had the kind of homelessness that they are currently seeing in his country in the same way before the early 1980ís.  He added that it always didnít exist but it could be turned around.


Fleenor saw this as a fiduciary responsibility model where they are targeting the ones using the greatest public resources and are trying to intervene.  He thought if they intervened early, they could save money in the long run.


Dwyer thought the United Way could give the full $75,000, if it was such a good idea.


Stewart was supportive of giving direction to Spartz to look for funds and staff time.  He wanted Spartz to report back. He asked if they could approach the two hospitals to see if they could help.  He commented that there are multiple reasons why people are homeless.  He said if they could target areas to have an affect, it could help the hospitals and other people involved.


b. ORDER 08-7-30-9/In the Matter of Amending Chapter 3 of the Lane Manual to Revise Provisions for Recognition of Watershed Councils by the Board (LM 3.505 and 3.508).


Wilson recalled an application came to the Board to recognize the Alsea Watershed Council. She indicated that in order to do it without going through the process for watershed councils, they recommended the Lane Manual be changed. She said when a watershed council gets formed in a community, there is a substantial review process in place.  She indicated that they could go ahead and accept the process.  She added the idea of the process is to ensure that all of the stakeholders are included.


Vorhes said this was a follow up about a request from Alsea.  He indicated their manual identifies the primary watershed of Lane County.  He added they have other watersheds from other counties that have areas in Lane County.  He indicated that they had a request form Alsea Watershed Council who had also been to the Lincoln County Commissioners and went through the process of recognition by that Board under the statutes and asked for the portion that lies within Lane County.  He said in order to that, they had to revise the Lane Manual. 


MOTION: to approve ORDER 08-7-30-9.


Fleenor MOVED, Dwyer MOVED.


Dwyer thought this was a good idea.  He commented that Alsea is a wonderful area. 


Fleenor supported their mission and methodologies.  He noted that they are a volunteer organization.


VOTE: 5-0.


c. ORDER 08-7-30-10/In the Matter of Recognizing the Alsea Watershed Council.


MOTION: to approve ORDER 08-7-30-10.


Green MOVED, Fleenor SECONDED.


VOTE: 5-0.


d. DISCUSSION/Evaluation of County Administrator.


Stewart  recalled that Spartz was hired on December 31 and some of the criteria they placed on the hiring were that they would do a six month review.  


Fleenor said he was impressed with Spartzí performance to date.  He said Spartz helped Lane County transition from a difficult financial period.  He read from his written review. (Copy in file).  He encouraged Spartz to be bold and creative.  He didnít want Spartz to be afraid to explore new ideas and approaches.  He thought it was a good opportunity to reorganize the organization into a much more effective governance structure. He stated that he knew employees took on extra work and duties but he said they as leaders need to make sure that the governance structure they are imposing is a 21st century state of the art model that allows to work more efficiently and be more accountable.


Green said when Spartz was hired, he knew Lane Countyís situation and Green said that Spartz weathered the storm.  He said that had to do with his past experience.  He thought Spartz did a good job of stabilizing the presence of the administration.  He added that Spartzís communication with the public is clear.  Green said Spartz was accessible and very approachable.  He believed  Spartzí style of leadership allows employees to work without being micromanaged.  Green wanted Spartz to have a greater presence throughout the organization and the community and be the champion for Lane County.  He thought Spartz did a good job talking to employees when they were losing their jobs.


Stewart reported that he enjoyed work with Spartz.  He noted that Spartz is always positive and finds a way to lighten things up to move forward.  He thanked Spartz for helping them through the budget problems.  Stewart said in the fall he will be having bag lunch discussions and he wanted Spartz to do them with him.


Sorenson concurred with Greta Utechtís review. Sorenson commented that Spartzí handling of the budget this year as being the principle reason he thought Spartz was doing a good job.  Sorenson said Spartz had a great sense of humor and he was approachable.  He wanted Spartz to make bold decisions that were within his power as the administrator to implement. 


Dwyer said that he would like Spartz to be bold.  He thought Spartz was a good listener.  He said Spartz was firm and fair and  needed to expect results.  He thought Spartz has the knowledge and temperament.   He also thought Spartz controlled his emotions.  He stated that Spartz has a good memory.  He graded Spartz an ďA.Ē


Spartz said he would take the criticisms to heart.  He indicated that there are some changes that will need to be made in the organization but he wanted to make sure he understood everything first.  He said he wants to make sure when he makes change that it is for the better.




a. Announcements






a. FOURTH READING & DELIBERATION/Ordinance No. PA 1247/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Text, Chapter III, Section D., Policy  11; Adopting an Exception to Statewide Planning Goal 15 Willamette River Greenway; and Adopting Savings and Severability Clauses.  (File No. PA 08-5230). (NBA & PM 6/11/08 & 6/24/08 & 6/25/08)


Stephanie Schulz, Land Management, explained that this is the Fourth Reading and Deliberation on the Metro Plan Amendment. She said a public hearing was held by the three jurisdictions on June 24, 2008.  She said that the cities of Eugene and Springfield have both held their deliberations and taken action.  She noted on July 10, 2008 ODOT staff made a presentation to the MPC on the project that was determined to be an ex parte communication for the elected officials in attendance, including Commissioners Green and Sorenson. She noted to address the ex parte contacts, all three jurisdictions notified the interested parties and they recommend opening the record for the limited purpose of entering the ODOT presentation and receiving any potential testimony rebutting the information.  She provided a copy of the Power Point presentation, the minutes of the MPC meeting and the agenda.  She also provided copies of what was on their website.  She said in the notice they announced the summary of the general content of the communication would be read into the record today.


Commissioner Stewart opened the record.  He read the disclosure of ex parte contacts by ODOT with MPC members Green and Sorenson regarding the I-5 Willamette Bridge project.


Sorenson asked if there was an issue about having a public hearing and calling for public comment on this when they had it set up for deliberation.


Vorhes indicated there was not an issue about a public hearing because they sent out a notice.  He said that was to provide everyone who was participating previously on the interested party list an opportunity to know that this was going to happen today.  He said doing this cleans up the record and doesnít get in the way of the deliberation.  He said this was to deal with a limited purpose that came up.


Commissioner Stewart closed the record.


MOTION: to adopt Ordinance No. PA 1247.









Faye stated the Board received a letter from Hynix discussing the layoffs and the reasons for the layoffs.  He recalled that the announcement was made on Thursday that the CEO from Hynix was coming to the community. He recalled that Spartz wondered why they were coming in and if there would be any layoffs.  He said Spartz was paying attention, but the County was not included.


Green indicated that Bobby Lee from Hynix called to apologize for not contacting the County in advance.


Sorenson said Hynix has driven up housing costs and water rates and they are now abandoning the County.  He noted Lane County will suffer a loss of $375,000 in property taxes. 


Dwyer said he would develop a response that outlines the sacrifices the community made for them to come to Eugene and thanking them for their time here. He urged them to seek other opportunities to convert their current facilities into other uses, utilizing the current workforce.  He said they need to let Hynix know Lane County was disappointed and encourage a positive response and urge them to achieve goals. 


Fleenor said he wanted a dignified non-response.  He said they should send a letter out to locally grown companies that could occupy Hynix.  He thought a letter should be drafted to be kept in the file not to do this again.


Spartz thought they should do what they can to keep the workforce in this community.  He thought they should hold the harsh words and focus on the workforce and maybe some good could come out of it.


Green wasnít opposed to sending a letter but he wanted to review it for its tone.  He was disappointed but wasnít ashamed about the incentives because it provided the types of jobs they wanted in the community for a decade.


Sorenson wanted to put the focus on the people who were the most disadvantaged by this.  He said the outreach has to be more than through the Metro Partnership.  He said decisions were made by the county, city and state to let this happen


Green said he had scheduled a meeting before the Hynix layoffs took place for August 12, 2008 at 6:00 p.m. in his district at Peterson Barn for a town hall meeting.  He said representatives from Lane Workforce Partnership, the state and the chamber of commerce were coming to share information.  He said he had been watching the trends from the business section of the newspaper.  He noted companies were making cuts and he thought they would have challenges in the community and they need to do what they can.  He didnít want to see the investment in the community go to waste.


Fleenor doesnít believe Hynix will be a player in the community in the future.  He thought the letter would be better written to the employees and to the vendors acknowledging their sympathy and support, but a letter to Hynix using Board resources was not good.


Stewart was supportive of sending a letter and he thought it should go to the editorial department to be printed in the newspaper to show Lane County is concerned about the employees of the company.  He recommended bringing a response to the Hynix letter at the next meeting.





Stewart announced that the interviews for County Counsel will be scheduled for Tuesday August 19.  He said he has an afternoon meeting he has to attend in Roseburg.  He said they will have interviews for three of the candidates on Tuesday August 19 and the other three candidates on Wednesday August 20.  He added they will have regular Board business either in the afternoon on Tuesday or Wednesday.


Fleenor said his community dialogue will be in Cheshire with a speaker regarding the electrical supply situation in the Pacific Northwest.


Dwyer said he is  having breakfast with Rep. Chris Edwards.  Edwards wanted to know about the needs of Lane County


Sorenson reported that Spartz, he and Don Hellman met with the Lane County Fair client group at the Lane Events Center.  He indicated that they provided guidance to the fair staff to make the facility work better.


Green reported the local organization committee for the Eugene 08 met yesterday about what could be done differently in the future.  He said he would ask Kari Westlund, CVALCO, to come to the Board for a report on the event.  He wished Angel Jones good luck on her new position.


Stewart reported the next meeting is August 5 with the Coordinated Population discussion and long range planning and there is a meeting on August 6.  He announced the down week is the week of August 12.


11. EXECUTIVE SESSION as per ORS 192.660


Per ORS 102.660 (2)9d) for the purpose of deliberations with labor negotiators.  Per ORS 192.660 (2)(e) for the purpose of deliberations with property negotiators and per ORS 192.660 (2)(h) for the purpose of consulting with counsel on litigation.






Commissioner Stewart recessed the meeting into Executive Session at 11:20 a.m.




Melissa Zimmer

Recording Secretary