BOARD OF COMMISSIONERS'
REGULAR MEETING

May 7, 2008
1:30 p.m.
Commissioners’ Conference Room

APPROVED 2/3/2010

Commissioner Faye Stewart presided with Commissioner Bill Dwyer, Bill Fleenor, Bobby Green, Sr., and Peter Sorenson present.  County Administrator Jeff Spartz, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

16. PUBLIC HEARINGS

a. PUBLIC HEARING AND ORDER 08-5-7-14/In the Matter of Adopting the Public Works Five-Year Capital Improvement Program (CIP) For FY 08/09 - FY12/13.

Celia Barry, Public Works, reported this item is the 2009/2013 CIP.  She said they are requesting action because the Board needs to adopt this prior to the County budget being adopted in June.  She recalled that it is a five year program updated annually and adopted annually.  She said due to the loss of Secure Rural Schools funding, it has been evolving into a maintenance program instead of a capital improvement program.  She noted the first two years are partially funded by SB 994.  She added after that it goes into preservation work that at this time is not funded.  She indicated the Board will have to revisit that next year.  She stated the program is $27.7 million for the five years of which $1.2 million is in leveraged funding.  She stated the Roads Advisory Committee reviewed the draft and recommended adoption. She added they are recommending a change that the RAC did not support.

Barry indicated that the addition they are asking for today is for the Lowell assisted housing project.  She said they are asking for $325,000 and $75,000 would come back to the road fund to lease a deed restriction.  She added it would be a net of $250,000.  She asked the Board to approve the CIP with that change.  She added if the Board adopts the CIP, they will be drawing down the $39 million reserve to approximately $8 million.  She said they will have to come back next year to review the scenario.

Commissioner Stewart opened the Public Hearing.

Sandra Belson, City of Florence, requested the Board’s consideration using the SB994 money allocated toward the improvements of Coast Guard Road with Rhododendron Drive.  She added that they are not asking to change staff’s recommendation, they would like to fund the project if there is a reallocation of funds.  She stated that it provides access to the Coast Guard to get their vehicles and boats in and out of the station.  She said they have support of the Seawatch Homeowners Association who owns the land that would be required for the right-of-way realignment so there would be no right-of-way acquisition costs.  She said they would support the County doing the engineering.  She added that the city would also like to take on jurisdiction.

Warren Weathers, Mayor of Lowell, recalled about 15 years ago they wanted to help their schools out and to help people in the community who couldn’t find a place to live.  He said they purchased the former railroad right-of-way that wasn’t used as a road from the County to be use for an affordable homeownership.  He added they found out there were some deed restrictions.  He said they worked with their congressional delegation and last fall Wyden and DeFazio were able to get legislation for them to acquire it.  He said the affordable housing they are working with will allow  people to live in Lowell.  He asked the Board to support Public Works’ request to list the St. Vincent de Paul project in the CIP.  He understood the project was in the budget funded in the reserves and was unintentionally left out of the CIP

Chuck Spies, City Administrator, Lowell, re-emphasized that the $325,000 they are requesting is only a net of $250,000 because of the agreement that was approved earlier today.  He commented that the timing of the project will let them move forward in time for summer 2009 construction.

Larry George, recalled that over a year ago he called Commissioner Green, looking to get a portion of Crossley Lane maintained on the County maintenance road system.  He said that Ollie Snowden informed him there were criteria they didn’t meet.  He wanted to get maintenance of the potholes.

Mia Nelson, Lowell, stated that she has been involved in this project.  She thought it was a good project. She asked the Board to look at this as a grandfathered project.  She supported the project and asked the Board for their support.

There being no one else signed up to speak, Commissioner Stewart closed the Public Hearing.

MOTION: to approve ORDER 08-5-7-14  with the addition of the Lowell allotment, contingent on the SRS renewal.

Dwyer MOVED, Fleenor SECONDED.

Snowden recommended that it come out of the road fund balance, irrespective if they get any extension for the Lowell project.

Dwyer amended his motion to reflect that.

Fleenor SECONDED.

VOTE: 5-0.

17. COMMISSIONERS' ANNOUNCEMENTS

Fleenor reported he was having his community dialog.

Spartz reported that Marsha Miller is the new Public Works Director and she will be reporting to work on June 2.


18. CORRESPONDENCE TO THE BOARD

Letter from Lena Tucker

Stewart received a letter from Lena Tucker, South Cascade District Forester.  He said she wants responses from the Board regarding how they have been operating their Board of Forestry.  He asked if the Board wanted to individually make comments on the questionnaire.

Dwyer wanted a work session on this.

19. OTHER BUSINESS

None.

There being no further business, Commissioner Stewart adjourned the meeting into Executive Session at 3:50 p.m.