September 24, 2008

9:00 a.m.

Commissionersí Conference Room

APPROVED 1/28/2009


Commissioner Faye Stewart presided with Commissioners Bill Dwyer, Bill Fleenor, Bobby Green, Sr., Joe Ingram and Peter Sorenson present.  DeWanda McKinley was excused.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.












a. ORDER 08-9-24-1H/In the Matter of Adopting the 2008/2009 Budget and Making Appropriations.


Larry Abel, HACSA, reported that this is the agencyís annual budget.  He indicated it is several million dollars higher than in the last several years.  He added their FTEís are 2.5 less.  He said the budget is higher due to anticipated development activities.  He indicated their FTE is lower because their funding is less than over the past several years.  He noted that HUD had prorated the amount for Section 8 and public housing and they are losing about ten percent in each program.  He commented that this budget was conservative and there is no budget for next year.


MOTION: to approve ORDER 08-9-24-1H.




VOTE: 6-0.


b. ORDER 08-9-24-2H/In the Matter of Approving the Public Housing Operating Budget for the Fiscal Year Ending September 30, 2009.


Abel recalled that this was the second year they were operating under HUDís asset management model.  He explained that instead of having one public housing program, they now have seven.  He said they have had to divide their housing developments into seven sets of books instead of one to operate in accordance to HUDís request.  He said all housing authorities in Oregon were decliners based on the new calculations of operating subsidies nationwide.  He added that 75 percent of the housing authorities in the country are getting more money and 25 percent of the housing authorities are getting less.  He reported that most housing authorities in Oregon have double digit declines.  He thought their loss could be up to $400,000 over five years if they donít convert to asset management earlier than everyone else has.  He stated that they submitted their application for the first and second year and HUD determined they didnít pass two of the seven criteria.  He said they appealed but havenít heard back.  He didnít expect to pass the first year, but he was optimistic they would pass the second year.


Fleenor asked about the rationale that drove the decision to have seven separate bookkeeping systems.


Abel recalled that in 1999 Congress told HUD to redo the computation of the operating subsidy and they paid $3 million to Harvard University to do this and it took six years.  He said they recalculated the figures and that was why they are getting less money.  He added they said that public housing should be operated the way the private sector does.  He said HUDís motto is to have a property manager at each development so each one is separate.


MOTION: to approve ORDER 08-9-24-2H.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 6-0.




a. Approval of Minutes:

July 9, 2008, HACSA, 9:00 a.m.


b. ORDER 08-9-24-3H/In the Matter of Accepting Bids and Awarding Contracts for the Weatherization of Homes, Phases 08-R-0051 and 08-R-0052.


MOTION: to approve the Consent Calendar.




VOTE: 6-0.


5. EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Stewart adjourned the meeting at 9:10 a.m.



Melissa Zimmer

Recording Secretary