BOARD OF COMMISSIONERS'
April 14, 2009
Harris Hall Main Floor
Commissioner Pete Sorenson presided with Commissioners Bill Dwyer, Bill Fleenor and Rob Handy present. Faye Stewart was excused. County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
2. PUBLIC COMMENTS
Jim Seaberry, Eugene, said it was brought to his
attention to talk to Cliff and Kathy Larson who live in River Road.
He reported the problem was that
Bob Van Dyk, Forest Grove, stated he is a Professor
3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE
Dwyer said with regard to Bartlett’s request, he wanted Karen Gaffney, Health and Human Services to come in next week to report back to the Board. He commented that they made a mistake when they transferred this to Health and Human Services.
Fleenor stated that it was important to have a rabies
compliance program with proper data. He
asked what they should do regarding
Fleenor asked about the remedy.
Spartz recommended communicating with John Ruiz, the city manager to see if he will verify whether or not the annexation was done properly.
Handy’s concern is in the good governance principles and their work with rebuilding trust. He indicated that they have a simmering situation in Santa Clara River Road and they have a County resident who has not been represented well. He wanted to redress the situation. He also wanted to have a work session on LCAS.
Sorenson wanted an e-mail sent to Bartlett on compliance with the Board order. With regard to Seaberry, he wanted to see an e-mail to the city manager and to Seaberry. He requested that the Board keep a request for topics at the Board meeting and send them to Zoe. He said they are going to be having a work session on the Western Lane County Lands.
With regard to the Tillamook Forest, Dwyer said there is a “greatest benefit clause” in the contract. He wanted to have a work session.
4. EMERGENCY BUSINESS
6. COUNTY COUNSEL
7. PERFORMANCE AUDITOR
8. COUNTY ADMINISTRATION
Spartz reported the first Fair Board meeting will take place on Thursday at 5:00 p.m. He recalled the Public Service Building had a partial power failure.
b. DISCUSSION, RANKING AND POSSIBLE ACTION/Review of Proposals for Funding for the 2009-10 Economic Development RFP General Allocation Cycle and the RFP Scoring Process.
Mike McKenzie-Bahr, Economic Development, explained that this is the general allocation Economic Development cycle. He said this is for the government side. He said they have gone through a competitive process in house as they do the initial and open cycle. He discussed the scoring mechanism. (Copy in file). He recalled that they have been allocating about $475,000 annually for this process. He stated these are funds that they received for the next fiscal year. He said they are for the 09/10 Fiscal Year. He said they have been receiving 100 percent of lottery funds they are due. He said the legislature last week said they will cut the video lottery funds and other funds to the problem gambling services. He said the governor’s budget has asked for a 30 percent cut from all departments. He said if that occurs, they will not have $475,000 to award. He said it could be about $300,000. He indicated there was about $800,000 in front of the Board. He wanted the Board to rank these projects and to fund them at a discounted level.
Dwyer asked how much they spend before the people can give their presentations.
Sorenson said there will be presentations and then the Board could decide.
Handy asked if they were going to spend the money and how it relates to other economic development priorities they have.
Joe Pishoneri, gave a presentation for the Lane County Correction Work Force. Matthew Stringer, Department of Youth Services, gave a presentation on enhanced vocational programs to serve high risk youth offenders. Steve Cornacchia gave a presentation on the Junction City Water Control District. Matt Laird, Land Management, Oregon E-Building Permits for permit tracking software. Amber Fossen Public Information Officer, gave a presentation on Working for You Videos.
Sorenson asked McKenzie-Bahr to reopen the process. He wanted to have another workshop for people who wanted to make presentations. He said there would be a two week time after the workshop for projects to come in. He wanted to appoint a five member committee to score them after the second round of proposals. He wanted to try out the five committee task force, one appointed by each commissioner and they would make a recommendation and the Board could review their recommendations and take action. He thought it would take two months to do.
Dwyer stated they already have a process. He sees this evolving back into a political process. He wanted to be as objective as possible to take the politics out. He stated they have the work force and have a citizen member. He said they already have a committee familiar with scoring these. He added they refrain from voting on anything that might benefit them. He recalled when he came on the Board of Commissioners that this was a pot of money anyone could use with three votes. He commented that he found this proposal moving back to that concept. He indicated that they have objective criteria in scoring this.
Fleenor commented that no matter what process they take, it still only takes three commissioners to overrule any advice that any committee provides. He thought they should have five citizens appointed by the county commissioners to review this and make recommendations to them. He thought it depoliticized this more than what they had seen in the past. He was supportive of a five citizen task force that would be set up in the next 45 days to review the applications and then report back to the Board using the objective criteria that has been established. He wanted to keep the applications open to June 1 and then the committee could start reviewing them and then report back to the Board in the middle of June.
Handy recommended using the tourism committee that reviews the applications for tourism projects.
Dwyer commented that if it is not broken, not go to fix it. He stated that he put nine years into this committee.
MOTION: to continue the application process until June 1. They forward the applications to the citizen task force for review and they will then report back to the Board of Commissioners on or before June 15. The five citizen task force could be compromised of the Tourism Board with the caveat that any one particular commissioner can reappoint someone to serve on that task force. The citizen task force will use the criteria that have been developed over the last nine years under the hard work of Dwyer. They reserve the right as the Board to make the final decision.
Fleenor MOVED, Handy SECONDED.
Sorenson wanted the citizen task force to meet ahead of the receipt of the applications. He indicated that they need an update from McKenzie-Bahr regarding the budget situation.
Spartz commented that if this committee is dominated by the tourism board, they will have to narrowly screen to adequately review all of the proposals that will be coming forward.
McKenzie-Bahr said in Lane Manual it specifically talks about allocations “shall” be made by the Board upon the advice of the Economic Development Standing Committee, after reviewing comment by the Lane Economic Committee. He said the Board wanted to move the Lane Economic piece.
Fleenor reiterated that the motion is to keep the
application process open until May 15, the Board of Commissioners will each
appoint one citizen to form a task force that will be called the Economic
Development Standing Committee. It will have a one year sunset, they will
utilize the same current process for evaluating and ranking, they will make
their recommendations to the Board on or before June 15 and
Richardson said if you call them the Economic Development Standing Committee, they are the one group to be making the recommendation. She explained it is different than being a citizen group.
VOTE: 3-1 (Dwyer dissenting).
Fleenor commented that because of the changing economics and the state not giving the program as much money, he stated that they need to postpone the decision. He said they need to have additional time allowing other applications to come in.
Sorenson asked what the best way was to address this new system. He asked if they should deny all these applications today for them to be resubmitted.
MOTION: to move to postpone actions on these grants until after the State Economic Development Forecast comes in and they see the impacts it might have on the resources.
Dwyer MOVED, Handy SECONDED.
Fleenor asked Dwyer if the motion included the resubmission of the existing applications.
Dwyer said his motion didn’t include reopening the process, just delaying a decision based on the applications. He said they don’t know what will happen with the funding. He wanted to know what their resources are. He added that they don’t have enough money to open up a process to encourage more people to jump through hoops where there isn’t any money.
Fleenor asked if the people who already submitted the applications can resubmit them as long as they do it by the May 15 deadline.
Dwyer doesn’t encourage new applications, he wanted to let these people know the proposals were good, the question was how much money and how they would allocate the resources.
There being no further business, Commissioner Sorenson recessed the meeting at