August 25, 2009

10:00 a.m.

Harris Hall Main Floor

APPROVED 3-15-2011


Commissioner Pete Sorenson presided with Commissioner Bill Dwyer, Bill Fleenor, Rob Handy and Faye Stewart present.  County Administrator Jeff Spartz, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.








Lynn Bowers, Eugene, said she works with the neighborhood citizen action group Forestland Dwellers.  She noted the second week of August they received notification the Gustina Land and Timber Company is planning an herbicide spray that would contaminate the airsheds of three contiguous homesteaded valleys.  She commented that chemical vegetation management is a bad idea in the middle of fire season.  She thought a buffer for a ten mile spray would be more realistic.


Marilyn Cohen, Eugene, echoed Bowers concerns.  She said the drift will be greater than a quarter of mile, given the configuration of the valley and hills.  She prepared a packet that has fact sheets on three of the four pesticides Gustina is planning to spray in the area on Fox  Hollow Road.  (Copy in file).  She urged the Board to move forward.


Michael Senuta, Eugene, stated that he studies land, climate and soil.  He asked if the County was liable for negligence for the damage done to the people sprayed.


Day Owen, Triangle Lake, said he is looking at this herbicide movement as a step in the right direction.  He noted that it only takes one house to be within a quarter mile and then the aerial spraying can’t occur.  He said if this proposal is to go through the permitting stage, they would be protecting a lot of people.  His intention is to ask the Board to write a letter endorsing the proposal for a quarter mile aerial spray buffer zone that permits ground applications within the buffer zone.  He said since anyone in the state of Oregon can use the Oregon Statute to the permitting body, he thought the County (instead of endorsing his letter) could write a letter of proposal or join onto his letter of proposal.


Neila Owen, Triangle Lake, asked for support in the quarter mile buffer zone.  She believed there should be no herbicide at all.  She said it is not good for the environment.   She preferred no herbicides or ground application.  She said they are taking the moderate approach, starting with something everyone can work with.  She asked for the Board’s support.




Dwyer stated that he is not a fan of chemicals and that is why they have a Last Resort Spray Policy.  He said the fact they are a Home Rule County doesn’t give them the authority to regulate what state law regulates.


Fleenor thought the use of herbicides might need to be changed.


Handy wanted to revisit the economy and public health.   He asked about the full range of alternatives they should be looking at. He thought they should be asking how little damange is possible, given their relocalizing economy will be dependent on them having clean air and water and healthy and productive soils and a healthy populus.


Sorenson announced that the Board is holding an outreach meeting at the Riverfront School tonight on youth problems and solutions in the community.




ORDER 09-8-25-3/ In the Matter of Awarding a Contract Subrecipient Agreement to St. Vincent de Paul Society of Lane County, Inc. for Administration and Management of the Regional Housing Rehabilitation Program


McKenzie Bahr explained that they accept the grant to initiate the program.  He noted it is a subrecipient agreement from the County with St. Vincent de Paul.  He said each time they do a new grant for a subrecipient agreement to incorpate whatever the changes the state has made into their contract; they need to pass them on.  He said they go out to bid every three years.  He said they went out to bid last year and awarded a three year subrecipient management contract with St. Vincent de Paul.  He noted this grant will be for two years.  He anticipated this program finishing within the year.


MOTION:  to approve ORDER 09-8-25-1.


Fleenor MOVED, Stewart SECONDED.


VOTE: 4-0 (Dwyer out of room).




a. DISCUSSION/West Eugene Coalition Presentation (WEC).

Introduction -  Mayor Kitty Piercy and Jack Roberts (5 minutes).

WEC's recommendations - Rob Zako (15 minutes).

What the City of Eugene is doing to further the WEC's recommendations - Rob Inerfeld (5 minutes).

Q&A. (20 minutes).

Presenting WEC members :

Mayor Kitty Piercy, City of Eugene

Jack Roberts, Executive Director, Lane Metro Partnership

Rob Inerfeld, Transportation Planning Manager, City of Eugene

Rob Zako, WEC Member)


Presentations were made on the West Eugene Coalition. (Copy in file).




a. Announcements


Spartz announced the new website on line.


b. ORDER 09-8-25-1/In the Matter of Accepting a $301,701 Community Development Block Grant Fund for the Regional Housing Rehabilitation Program (RHRP) and Authorizing the County Administrator to Sign the Grant Agreement Documents.


Mike McKenzie-Bahr, Economic Development, explained that they came to the Board in July to bring potential Economic Development Block Grant projects they could apply for.  He said this was one of the first they submitted and the state has offered funding for $391,701 for the Rural Housing Rehabilitation Program.  He reported that this program has been in effect since 2002.  He said this is the acceptance of the grant from the state to enter into the contracts.


MOTION: to approve ORDER 09-8-25-1.


Dwyer MOVED, Stewart SECONDED.


VOTE: 5-0.


c. ORDER 09-8-25-2/In the Matter of Awarding a Contract to Civil West for $176,400; in Response to an RFP for Engineering and Project Management Services for the Row River Valley Water District Water Treatment Plan Improvement Project..


McKenzie-Bahr said this is part of an ongoing project to put a new water treatment system into the Row River Valley area.  He recalled the County was awarded a $1 million block grant in March and in May they were given authorization from the state to start expending the dollars.  He said they prepared an RFP for engineering services to complete the final enginnering plan for this project.  He reported that they are under budget on this. He noted the board order authorizes the County Administrator to sign the contract or any documents as the projects move forward.


MOTION: to approve ORDER 09-8-25-2.


Stewart MOVED, Dwyer SECONDED.


VOTE: 5-0.




a. Announcements


Vorhes said there is a need for an Executive Session.


There being no further business, Commissioner Sorenson recessed the meeting at 11:45 a.m.


Melissa Zimmer

Recording Secretary