May 13, 2009

following HACSA

Harris Hall Main Floor

APPROVED 3-15-2011


Commissioner Pete Sorenson presided with Commissioners Bill Dwyer, Bill Fleenor, Rob Handy and Faye Stewart present.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.




Fleenor added under Other Business the possibility of a discussion and action on the Munsel Creek Village Option.  He said they will be pulling item 10 b from the population discussion since it took place yesterday.








Sorenson thinks it is important they are aware that during their budget time there will be state cuts.








A. Approval of Minutes:


August 1, 2007, Regular Meeting, 9:00 a.m.

March 31, 2009, Regular Meeting, 10:00 a.m.

March 31, 2009, Regular Meeting, 1:30 p.m.


B. Board of Commissioners


1) ORDER 09-5-13-1/In the Matter of Amending Chapter 2 of the Lane Manual to Establish the SAV-IT Committee (LM 2.470, 2.471, 2.472, 2.473, 2.478). (Commissioner Pete Sorenson; and Marc Kardell, Assistant County Counsel)


2) ORDER 09-5-13-2/In the Matter of Allowing the SAVE Committee to Meet Outside of a Regularly Scheduled Board of Commissioners' Meeting. (Commissioner Sorenson; and Christine McCoy, Senior Accounting Clerk, Public Works)


3) ORDER/09-5-13-3/In the Matter of Appointing Leslie Weinstein to the Parks Advisory Committee. (Todd Winter, Parks Manager)


C. Health and Human Services


1) ORDER 09-5-13-4/In the Matter of Approving Two Contracts Funded by State Programs; Gateway Living in the Amount of $217,847 and Cascadia Behavioral Healthcare in the Amount of $311,739 for the Period January 1, 2009 Through June 30, 2009. (Rob Rockstroh, Health & Human Services Director; and Marcia Johnson, Program Services Coordinator)


D. Management Services


1) ORDER 09-5-13-5/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Lisa Kephart and Arnold Eperiam for $600 (Map No. 21-03-05-01-00500, Adjacent to 78016 Highway 99, Cottage Grove).


2) ORDER 09-5-13-6/In the Matter of Filing a List of FY 09/10 Public Improvement Projects for Lane County with the Commissioner of the Bureau of Labor and Industries (BOLI).


E. Public Works


1) ORDER 09-5-13-7/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Dust Abatement Material (Lignin Sulfonate), Delivery, CRC Distributor and Operator Needs During the Period of June 1, 2009 to September 15, 2009, Prospective Contract No. 09-M&S-50 and Authorizing the County Administrator to Sign the Contracts.


2) ORDER 09-5-13-8/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Liquid Asphalt Materials, Delivery, CRC Distributor and Operator Needs During the Fiscal Year 2009-2010, Prospective Contract No. 09/10-M&S-52 and that the County Administrator be Authorized to Sign the Contracts.


3) ORDER 09-5-13-9/In the Matter of Filing a List of FY 09/10 Public Improvement Projects for Lane County with the Commissioner of the Bureau of Labor and Industries (BOLI). (Marsha Miller, Public Works Director).


MOTION: to approve the Consent Calendar.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.




a. ORDER 09-5-13-11 Adopting Positions on Legislative Issues During the 75th Legislative Session.


Alex Cuyler gave a presentation on the Legislative Committee recommendations. (Copy in file).


MOTION: to support with amendment Item 13, SB 944a to provide proper funding, staffing and stakeholder involvement to produce a true public process, to establish a joint BCC meeting with the OTC to discuss the formation of a charter, taking place in Lane County.


Fleenor MOVED, Dwyer SECONDED.


Dwyer stated he would support the motion but he hates the bill.


VOTE: 5-0.


MOTION:  to approve ORDER 09-5-13-11.


Fleenor MOVED, Dwyer SECONDED.


Sorenson wanted a friendly amendment to drop number 12 and have a separate vote.


VOTE: 5-0.


MOTION: to vote to support staff recommendation to oppose the bill in its current form.




VOTE: 5-0.




a. Announcements




b. DISCUSSION/Update on Board Outreach Activities. (PULLED)




a. Announcements






a. PUBLIC HEARING and ORDER 09-5-13-10/In the Matter of Approving the Issuance of Additional Revenue Bonds by the Metropolitan Wastewater Management Commission; and Providing and Effect Date.


Ron Bittler, MWMC, asked that the Board take action.  He noted that both the cities of Eugene and Springfield have approved the borrowing authority.  He added they wanted to take advantage of the stimulus money.  He indicated this was for capital improvement projects to update the current treatment facility to meet the wet weather conditions.  He stated they are obligated to do that under an order from DEQ.  He noted they are looking at $65 million for capital improvements for next year.  He said they need to borrow up to $100 million to complete the projects.


Stewart said this is difficult to pass, but they donít have any choice because they are under the mandate by DEQ.  He stated the staff at MWMC has done an excellent job in managing this project.  He said that 90 percent of the projects came in under budget.  He stated as a representative on the MWMC Board,  he is pleased as to how the money has been managed and the effort taken to get the capital improvement project done to provide the services.


Commissioner Sorenson opened the Public Hearing.  There being no one signed up to speak,  he closed the Public Hearing.


MOTION: to approve ORDER 09-5-13-1 .




Sorenson asked what the time line is for this.


Bittler said they want to be in position to be in line for the money. He said MWMC is listed number ten on the priority order of the Intended Use Plan.  He stated it is critical they are prepared to have everything in order for the funding once the Intended Use Plan is finalized.


Sorenson recommended bring this back next week.  He didnít want to make a big decision without knowing all of the ramifications.


Stewart asked why this Board doesnít want to approve this.  He stated that it is something that is not brand new.  He thought if they donít move forward with this, it could cause an increase in user fees to the citizens of Springfield and Eugene.


Fleenor said they were just told the $40 million bonding authority they can approve next week would be sufficient to keep the project moving forward.  He thought a decision today of $100 million was premature.  He was more comfortable with a $20 or $40 million bond.  He added that they can come back at an additional date with additional bonding authority when they need it.


MOTION: to approve ORDER 09-5-13-1 substituting $100 million to $40 million in its place.


Fleenor MOVED,  Handy SECONDED.


VOTE: 4-1 (Dwyer out of room).




a. ORDER 09-4-29-13/In the Matter of the Surrender of a Portion of Old Coburg Road (Co. Rd. No. 180) to the City of Eugene (NBA & PM 4/1/09).


Michael Jackson, Surveyor, distributed materials. (Copy in file). He said they received information this week that there is not a remnant of Old Coburg Road because of state statute that allows the state to do that.  He said the packet they brought two weeks ago is still valid.  He recommended the Board approve the surrender because he didnít want to lump it in the same holder as a vacation.  He said they see a benefit of the surrender and the benefit of this road would be $150,000 the County would save every ten years in maintenance.    He indicated it is about $200,000 for the intersection, eight to ten dollars a square foot.  He said if they want to hold it for a future vacation, that would be the value.  He added if they want the city to ask for it to be surrendered at a future time, they could do it. 


MOTION: to move ORDER 09-4-29-13.


Fleenor MOVED, Stewart SECONDED.


VOTE: 4-0.


b. DISCUSSION/Springfield Population Forecast Issues. (PULLED)




Sorenson said he received a letter from Discount Prescriptions.




Sorenson noted on the Consent Calendar they approved a Save It Committee.  He asked the Board to submit their representative to the County Administrator.


13. EXECUTIVE SESSION as per ORS 192.660


Per ORS 192.660 (2)(f) and (2)(h) for the purpose of considering information exempt by law and discussing potential litigation.




DISCUSSION Munsell Lake Village Proposal


Dwyer said they have a landowner willing to donate land.  He said they have $160,000  from Economic Development money


MOTION:  to have $60,000 come out of Economic Development with a report back from Mike McKenzie-Bahr in two months.


Dwyer MOVED, Fleenor SECONDED.


Handy asked if the Board was making a financial commitment at this time.


Dwyer said the motion is to indicate they are willing to put up to $60,000 for a two year option out of the $160,000 they received from the Port.


Sorenson thought there was reclunctance today to commit to the money form the Port of Siuslaw and how they would use it  until they have more information.


Spartz didnít think Dwyerís motion stated they would spend the money today.  He just noted the source of the money.


MOTION: to authorize Mike McKenzie-Bahr to work with the property owner, the city of Florence, HACSA and any interested party for the purpose of trying to develop a scenario that will allow them to expend up to $60,000 of identified money for an option to proceed should that prove to be feisable.


Stewart supported this but he wanted a business plan to show it will work.  He canít support just buying a piece of ground because it is an opportunity.  He asked if they should have the Housing Policy Board review this once they generate the proposal to see if they support the need and effort for this endorsement.


James Generoux, Landowner, said if the Board wants two months to have Mike McKenzie-Bahr work on this, they would be supportive.  He stated his goal from the beginning was to try to keep the project alive.  They are asking for some kind of support from Lane County and HACSA.  He said his only concern about a business plan is they are not in the affordable housing business and they donít apply for the financing.  He said HACSA staff did an analysis and they concluded they wanted to do the project.  He added that HACSA said they would provide $425,000 and they would raise another $175,000, on the basis of their business plan and their analysis. He said it needs to be done by staff showing the specific directions to show the same results and why they agreed to do the project previously.  He indicated that they would be willing to bring in an independent business planner.  He asked that the work done by staff be included in the effort.


Stewart said that HACSA stated they had worked on this project but with the economic conditions and people not buying tax credits and making projects feisable, it is not possible to do.


VOTE: 5-0.


There being no further business, Commissioner Sorenson adjourned the meeting at 3:15 p.m.


Melissa Zimmer

Recording Secretary