May 6, 2009

following Board of Health

Harris Hall Main Floor
APPROVED 2-2-2011


Commissioner Pete Sorenson presided with Commissioners Bill Dwyer, Bill Fleenor, Rob Handy and Faye Stewart present.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.




There will be an Emergency Item on a letter authorizing the Board to send a letter concerning the Economic Development matter.  Handy wanted to address an item under Commissioners Business. Stewart wanted to give a report under Commissioners Announcements.








Fleenor complimented the professionalism of the Budget Committee.  He was impressed with the level of preparation.


Sorenson discussed pages 65 and 66 of the proposed budget document. (Copy in f ile).


Handy echoed Fleenorís remarks about the Budget Committee and the citizen members..




Letter Regarding Regional Housing Center Agreement Home Ownership Center of Lane County


MOTION: to send the letter.


Dwyer MOVED, Stewart SECONDED.


VOTE: 5-0.




A. Approval of Minutes:

June 20, 2007, Regular Meeting, 9:00 a.m.

June 27, 2007, MWSD, 9:00 a.m.

June 27, 2007, Regular Meeting, Following MWSD

June 27, 2007, Regular Meeting, 1:30 p.m.

April 1, 2009, Following Board of Health


B. Assessment and Taxation


1) ORDER 09-5-6-1/In the Matter of a Refund to CMARK LLC in the Amount of $31,787.98.


C. Management Services


1) ORDER 09-5-6-2/In the Matter of authorizing the Sale of Surplus Owned County Owned Real Property for $7,500 to the King Family, LLC (Map No. 18-11-08-00-00201, Adjacent to 87657 Portage Way, Florence.


2) ORDER 09-5-6-3/In the Matter of Authorizing the County Administrator to Execute a 24 Month Lease Agreement at an Expense of $114,420 with Heinz and Susan Selig for 6,450 Sq. Ft. of Office Space at 1900 W. 7th Ave. for the WIC Program.


D. Public Works


1) ORDER 09-5-6-4/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Rock Materials Needs During the Period Of 7/1/09 to 6/30/10, Prospective Contract  No. 09/10-M&S-51.


2) ORDER 09-5-6-5/In the Matter of the Alteration of a Portion of Bolton Hill Road (County Road Numbers 405 & 1183) (17-06-36).


3) ORDER 09-5-6-6/In the Matter of Approving an Intergovernmental Agreement With Oregon Department of Transportation (ODOT) For River Road Area Collectors and at 3rd Street Overlays Projects  to be Funded Through the American Recovery and Reinvestment Act of 2009 (ARRA) and that the County Administrator is Authorized to Sign the Agreement.


MOTION: to approve the Consent Calendar.


Dwyer MOVED, Fleenor SECONDED.


VOTE: 5-0.




a. PRESENTATION/Working for You Video.


b. City of Eugene Budget Committee


Sorenson thought they should be more engaged in the other budget processes.  He thought the cities are five to ten years behind the County with the affects of Measures 5, 47 and 60.   He said they donít have the impact of state and federal funding.  He said they had asked Alex Cuyler, Intergovernmental Relations Manager, to draft a letter to the legislatutre about the importance of various state funding services but they never finalized the letter.


Handy said the Board is facing challenges with public safety.  He said one component is funding for jail beds.  He said they have been told that it is 84 additional jail beds or bust.  He added it is a stress on discussions at the Budget Committee level.  He commented that the city of Eugene accounts for their full share of needs upon the County jail.  He asked the Sheriff to get information on what the ratios and dependencies might be in initiating a discussion with the city of Eugene and their Budget Committee.  He suggested that a commissioner request  time to talk to the City of Eugene Budget Committee about this idea.


Dwyer thought it was a good idea and that Handy should go to the city because it was his idea.  He thought it would be advantangeous for the Board to schedule a meeting with the Human Services Commission.  He said they can get an idea where the shortcomings are.


Fleenor hoped to get the city and citizens engaged in a process by which they examine the fundamentals of public safety.  He agreed that Handy should be the commissioner attending the meeting.


Stewart indicated that each jurisdiction is doing its own budget without any interaction and many of the services the County provides are overlapping.  He thought this was a good idea to start working in a more coordinated fashion.  He noted that the city of Eugene is the largest user of the jail.


Sorenson wanted to go with Handy to the city of Eugene.  He said they need to educate the city about their problem.  He wanted to formalize a letter to take to all the small cities.




a. Announcements


Spartz announced that Phil Guyette is the new Parks Superintendent.




a. Announcements






a. Announcements


Sorenson indicated that Stewart Bolinger, Performance Auditor, submitted a report regarding Waste Management.


Bolinger reported that last two days he attended the National Association of Local Governments Auditor Conference.  He didnít think there was the prospect of Lane County being audited by the GAO in conjunction with the program because they designated 13 states that would be audited and Oregon wasnít mentioned.  He indicated that he will continue to do operational audits like this one.  He indicated the Justice Courts is another example of something he is working on in collaboration with the justices.


There being no further business, Commissioner Sorenson recessed the meeting at 12:00 p.m.


Melissa Zimmer

Recording Secretary