BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, DECEMBER 15, 2009 – REGULAR MEETING

(9:00 a.m.)     (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. PUBLIC COMMENTS

9:00 a.m. estimated time  

 

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

(recess)

 

______________________________________________________________________________

 

TUESDAY, DECEMBER 15, 2009 - HOUSING AND COMMUNITY SERVICES AGENCY

(following 9:00 a.m. Regular Meeting)    (Harris Hall Main Floor)

(estimated time)  

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.  

 

1. ADJUSTMENTS TO THE AGENDA

9:30 a.m. estimated time  

 

#2. PUBLIC COMMENTS

9:35 a.m. estimated time  

 

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:40 a.m. estimated time  

 

4. REGULAR BUSINESS

9:50 a.m. estimated time  

 

a. REPORT BACK and POSSIBLE DIRECTION/HACSA Executive Director Search Process. (Dorothy Cummings, Administrative Services Supervisor) (estimated 10 minute presentation, 30 minutes Q&A)

 

______________________________________________________________________________

 

TUESDAY, DECEMBER 15, 2009 – REGULAR MEETING

(following HACSA)    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

2. ADJUSTMENTS TO THE AGENDA

10:30 a.m. estimated time  

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

10:35 a.m. estimated time   

 

4. EMERGENCY BUSINESS

10:45 a.m. estimated time

 

5. CONSENT CALENDAR

10:50 a.m. estimated time

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.) 

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:  None.

 

B. Board of Commissioners

 

1) ORDER 09-12-15-1/In the Matter of Amending Chapter 2 of the Lane Manual to Establish Program Rules for the SAV-IT Committee. (LM 2.474). (Marc Kardell, Assistant County Counsel) View Material

 

C. County Counsel

 

1) ORDER 09-12-15-2/In the Matter of amending Lane Manual Chapter 21 Public Contracting Rules to Reflect Changes in Law and Current Practice. (Trina Laidlaw, Assistant County Counsel) View Material

 

D. Human Resources

 

1) ORDER/In the Matter of Adopting a New Classification and Compensation Plan for the Positions Represented by the Administrative-Professional Association of Lane County Public Works, Inc. Stan Biles, Interim Human Resources Director; Cindy Tofflemoyer, Human Resources) View Material

 

2) ORDER 09-12-15-3/In the Matter of Establishing the Senior Community Health Analyst, Community Health Analyst 2 and Community Health Analyst 1 Classifications and Salary Ranges. (Stan Biles, Interim Human Resources Director; Cindy Tofflemoyer, Human Resources) View Material

 

3) ORDER 09-12-15-4/In the Matter of Establishing the Developmental Disabilities Quality Assurance Specialist Classifications and Salary Range. (Stan Biles, Interim Human Resources Director; Cindy Tofflemoyer, Human Resources. View Material

 

E. Management Services

 

1) ORDER 09-12-15-5/In the Matter of Awarding a Contract for Architectural Services to PIVOT Architecture and Planning for the Public Works Customer Service Center. (David Suchart, Management Services Director) View Material

 

2) ORDER 09-12-15-6/In the Matter of Accepting a Proposal for LCP 2009-06 for Elevator Maintenance Services and Awarding a Three Year Expense Contract to Kone, Inc. (David Suchart, Management Services Director; Sandra Hahn, Financial Services, Management Services) View Material

 

3) ORDER 09-12-15-7/In the Matter of Accepting a Proposal for LCP 2009-13 for Landscaping Maintenance Services and Awarding a Three Year Expense Contract to Chorak Mowing. (David Suchart, Management Services Director; Sandra Hahn, Financial Services, Management Services) View Material

 

4) ORDER 09-12-15-8/In the Matter of Authorizing Replacement of Chiller Equipment at the Lane County Adult Corrections Facility and Authorizing a Contract Amendment to McKinstry for Designing, Purchasing, and Installing Said System, in an Amount Not to Exceed $750,000. (David Suchart, Management Services Director) View Material

 

F. Public Safety

 

1) ORDER 09-12-15-9/In the Matter of Amending Chapter 60 of the Lane Manual to Revise Certain Fees Charged by the Department of Public Safety (LM 60.838, 60.839), Effective January 1, 2010.(Sheriff Russel Burger; Liane Richardson, County Counsel) View Material

 

G. Public Works

 

1) ORDER 09-12-15-10/In the Matter of Approving the Lane County Integrated Roadside Vegetation Management Program Annual Report (2009). (Marsha Miller, Public Works Director; Orin Schumacher, Vegetation Management Coordinator) View Material

 

2) ORDER 09-12-15-11/In the Matter of Approving a Letter of Support to Oregon Department of Transportation and the Oregon Transportation Commission on a “Last Resort” Herbicide Spray Pilot Project for Highway 36.(Marsha Miller, Public Works Director) View Material

 

3) ORDER 09-12-15-12/In the Matter of Authorizing the Sale of Property and Release of Lien (Map # 17-04-30-00-00100). (Marsha Miller, Public Works Director; Matt Laird, Land Management Manager) View Material

 

H. County Administration

 

1) ORDER 09-12-15-14/In the Matter of Amending the FY 2009-2010 Supplemental Budget #2 Making Appropriations (Jeff Spartz , County Administrator; Christine Moody, Budget and Planning Manager) View Material

 

END OF CONSENT CALENDAR * * * *

 

TUESDAY, DECEMBER 15, 2009 - REGULAR MEETING (Continued)

 

6. COMMISSIONERS' BUSINESS

10:55 a.m. estimated time  

 

a. DISCUSSION and DIRECTION/Budget Instructions. (Commissioner Sorenson; Christine Moody, Budget and Planning Manager) (estimated 5 minute presentation; 35 minutes Q&A)

 

b. DISCUSSION/Process for Appointment of Housing and Community Services Agency (HACSA) Resident Commissioner. (Liane Richardson, County Counsel) (estimated 5 minute presentation; 10 minutes Q&A)

 

7. ONE PAGER REPORTS

11:50 a.m. estimated time

 

a. PRESENTATION/Ashes to Beauty. (Tamara Wilhite)

 

Noon – 1:30 p.m. (recess)

 

1:30 p.m.   (Harris Hall Main Floor)

 

#8. PUBLIC HEARINGS

 

a. PUBLIC HEARING and ORDER 09-12-15-13/Home Rule Charter. (Liane Richardson, County Counsel) (estimated 60 minutes) View Material

 

9. COUNTY COUNSEL

2:30 a.m. estimated time

 

a. Announcements

 

b. ORDER 09-12-2-3/In the Matter of Appointing a Committee to Write an Explanatory Statement Related to Placing a 4-H Extension Service Five-Year Local Option Tax on the May 18, 2010 Ballot. (Liane Richardson, County Counsel) (estimated 5 minute presentation, 10 minutes Q&A) View Material

 

c. REPORT BACK/Lane County Board Referral 2010 Timelines (Liane Richardson, County Counsel)

 

10. PUBLIC WORKS

3:05 p.m. estimated time

 

a. DISCUSSION/Oregon Department of Transportation (ODOT) Presentation on the 2010-2013 Statewide Transportation Improvement Program (STIP). (Marsha Miller, Public Works Director; Celia Barry, Transportation Planning & Traffic Manager) (estimated 5 minute presentation; 15 minutes Q&A) View Material

 

b. DISCUSSION AND ACTION/Providing Direction on a Process to Develop a Proposed Charter for the Formation of an Area Commission on Transportation (ACT) for Lane County. (Marsha Miller, Public Works Director; Celia Barry, Transportation Planning and Traffic Manager) (estimated 5 minutes presentation, 20 minutes Q&A) View Material View Supplemental

 

11. COUNTY ADMINISTRATION

3:50 p.m. estimated time

 

a. Announcements

 

12. PERFORMANCE AUDITOR

3:55 p.m. estimated time

 

a. Announcements

 

13. COMMISSIONERS' ANNOUNCEMENTS

4:00 p.m. estimated time

 

14. REVIEW ASSIGNMENTS

4:05 p.m. estimated time

 

15. EXECUTIVE SESSION as per ORS 192.660

4:10 p.m. estimated time  

 

(Commissioners' Conference Room)

 

16. OTHER BUSINESS

 

______________________________________________________________________________

 

WEDNESDAY, DECEMBER 16, 2009 - REGULAR MEETING

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

9:00 a.m. estimated time

 

#2. PUBLIC COMMENTS

9:05a.m. estimated time

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:35 a.m. estimated time

 

4. EMERGENCY BUSINESS

9:45 a.m. estimated time

 

5. COUNTY ADMINISTRATION

9:55 a.m. estimated time

 

a. Announcements

 

b. REPORT BACK/Lane Events Center and Extension Services Memorandum of Understanding. (Jeff Spartz, County Administrator; Liane Richardson, County Counsel; Andy Clark, Assistant County Counsel) (estimated 5 minute presentation; 10  minutes Q&A)

 

6. COUNTY  COUNSEL

10:15 a.m. estimated time

 

a. Announcements

 

7. MANAGEMENT SERVICES

10:30 a.m. estimated time

 

a. ORDER 09-12-16-1/In the Matter of Acknowledging Receipt of the Lane County, Oregon Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2009, and Setting Forth the Corrective Measures for Deficiencies Contained Therein. (David Suchart, Management Services Director; Mike Barnhart, Management Services) (estimated 20 minute presentation, 20 minutes Q&A) (TIME CERTAIN 10:30 a.m.) View Material

 

8. COMMISSIONERS’ BUSINESS

11:10.m. estimated time

 

a. REPORT BACK/Review of 2010 Ballot Measures. (Commissioner Sorenson; and Liane Richardson, County Counsel)

 

9. COMMISSIONERS' ANNOUNCEMENTS

11:30  a.m. estimated time

 

Noon – 1:30 p.m. (recess)

 

1:30 p.m.   (Harris Hall Main Floor)

 

#10. PUBLIC HEARINGS

 

a. SECOND READING AND PUBLIC HEARING Ordinance No. 5-09/In the Matter of Amending Chapter 6 of the Lane Code to Add Social Host Ordinance (LC6.900). (Liane Richardson, County Counsel)

 

11. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

12. REVIEW ASSIGNMENTS

 

13 OTHER BUSINESS

 

a. ORDER 09-12-16-  /In the Matter of Referring to Election Three Amendments to the Lane County Home Rule Charter and Directing That It be Placed in the Voters' Pamphlet. View Material 

 

*NOTE:  Estimated Times

 

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*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, January 5 (State of the County and Regular Meeting) and Wednesday, January 6, 2010.