BOARD OF COMMISSIONERS' AGENDA

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TUESDAY, APRIL 7, 2009 REGULAR MEETING

10:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

 

4. EMERGENCY BUSINESS

 

5. ONE PAGER REPORTS

 

6. COMMISSIONERS' BUSINESS

 

a. PRESENTATION/Watershed Councils. (Larry Six, McKenzie Watershed Council; Dana Erikson, Long Tom Watershed; Eve Montanaro, Middle Fork Willamette Watershed; Pam Reber, Coast Fork Willamette Watershed; and Liz Vollmer-Buhl, Siuslaw Watershed) (10:30 A.M. to 12:00 P.M. TIME CERTAIN) (estimated 45 minutes for presentation, estimated 45 minutes for Q&A)

 

12:00 Noon 1:30 p.m.   (Recess)

 

1:30 p.m.         (Harris Hall Main Floor)

 

6. COMMISSIONERS' BUSINESS

 

b. DISCUSSION/Evidence Based Practices and DYS budget/outcomes. (Lisa Smith, Youth Services Director; and Linda Wagner, Management Analyst 2) (1:30 P.M. TIME CERTAIN) (estimated 15 minutes for presentation, estimated 30 minutes for Q&A)

 

c. DISCUSSION/Goal One and streamlining the process land use appeals (Jim Just, Goal One Coalition; and Laura Potter, Lane County Home Builders Association) (estimated 10 minutes each, estimated 30 minutes for Q&A) (View Material)

 

d. DISCUSSION AND POSSIBLE ACTION/Impact of Lane County Coordinated Population Study by PSU on Safe Harbor and Pending Post Acknowledgement Plan Amendments (PAPA). (Matt Laird, Land Management Manager) (estimated 15 minutes) (View Material)

 

7. COUNTY ADMINISTRATION

 

a. Announcements

 

8. COUNTY COUNSEL

 

a. Announcements

 

9. PERFORMANCE AUDITOR

 

a. Announcements

 

10. CORRESPONDENCE TO THE BOARD

 

11. COMMISSIONERS' ANNOUNCEMENTS

 

12. REVIEW ASSIGNMENTS

 

13. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

14. OTHER BUSINESS

 

______________________________________________________________________________

 

WEDNESDAY, APRIL 8,  2009 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

 

4. EXECUTIVE SESSION as per ORS 192.660

 

5. REGULAR BUSINESS

 

a. ORDER 09-4-8-1/In the Matter of  Accepting Bids and Awarding Contracts for the Weatherization of Homes, Phases 09-R-0030 and 09-R-0031. (Chris Todis, Housing Authority Director and Craig Satein, Weatherization Supervisor) (estimated 5 minutes) (View Material)

 

b. ORDER 09-4-8-2/In the Matter of Adopting and Ratifying the Collective Bargaining Agreement with AFSCME Local 3267 and Approving a Three Percent (3%) Cost of Living Adjustment (COLA) for All Eligible HACSA Bargaining Unit and Excluded Personnel. (Chris Todis, Housing Authority Director; and Larry Abel, Deputy Director) (estimated 5 minutes) (View Material) 


c. ORDER 09-4-8-3/In the Matter of Accepting a Bid and Awarding a Contract for the Installation of Single-Ply TPO Insulated Roofing Systems, Weatherization of Homes Project, 09-R-0029. (Chris Todis, Housing Authority Director; and Larry Abel, Deputy Director) (estimated 5 minutes) (View Material)

 

d. ORDER 09-4-8-4/In the Matter of Approving the American Recovery and Reinvestment Act (ARRA) Capital Fund Grant. (Chris Todis, Housing Authority Director; and Dorothy Cummings, Administrative Services Supervisor) (estimated 10 minutes) (View Material) 

 

______________________________________________________________________________

 

WEDNESDAY, APRIL 8, 2009 - REGULAR MEETING

(following HACSA)    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

 

4. EMERGENCY BUSINESS

 

a. RESOLUTION 09-4-8-16/In the Matter of Pesticide-Use Reduction on State Highways in Lane County. (View Material)

  

5. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes

 

B. Management Services

 

1) ORDER 09-4-8-5/In the Matter of Accepting a Proposal from Diamond Parking Services, LLC for LCP 2008-10 and Awarding a Three-Year Materials and Services Contract for Parking Facilities Administration Service. (David Suchart, Management Services Director; and Kay Blackburn, Finance Manager) (View Material)

 

2) ORDER 09-4-8-6/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Edward and Debra Costa for $6,000 (Map No. 18-12-26-31-06400, Adjacent to 2160 Hwy. 126, Florence). (David Suchart, Management Services Director; and Jeff Turk, Property Management Officer) (View Material)

 

3) ORDER 09-4-8-7/In the Matter of Accepting a Bid Tendered for Surplus County Owned Real Property at a Sheriff's Sale on March 16, 2009 and Executing the Quitclaim Deed. (David Suchart, Management Services Director; and Jeff Turk, Property Management Officer) (View Material)

 

C. Public Safety

 

1) ORDER 09-4-8-8/In the Matter of Applying for the Fiscal Year 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant for Law Enforcement in the Amount of $530,991 and Delegating Authority to the County Administrator to Execute Memorandum of Understanding Between City of Eugene and Lane County. (Russ Burger, Sheriff; and Judy Simpson, Administrative Analyst) (View Material)

 

D. Public Works

 

1) ORDER 09-4-8-9/In the Matter of Approving an Intergovernmental Agreement with Oregon Department of Transportation (ODOT) for Clear Lake Road and Marcola Road Paving Project to be Funded Through the American Recovery and Reinvestment Act of 2009 (ARRA) and that the County Administrator is Authorized to Execute the Agreement. (Bill Morgan, County Engineer) (View Material)

 

E. Health and Human Services

 

1) ORDER 09-4-8-10/In the Matter of Approving and Appropriating a Total of 6.5 FTE for the Community Health Centers of Lane County, Adding Revenues and Expenses in the Amount of $84,610 for FY 09 in Fund 286 of Health and Human Services. (Rob Rockstroh, HHS Director) (View Material)

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, APRIL 9, 2009 - REGULAR MEETING (Continued)

 

6. COMMISSIONERS' BUSINESS

 

a. ORDER 09-4-8-11/In the Matter of Recognizing Lorraine Boose in H&HS/Energy Program a S.A.V.E. Award of 8 Hours of Time Management. (Lane County could potentially save $47,000 annually if everyone would turn off their computer monitors nightly and on weekends.) (Commissioner Sorenson) (estimated 10 minutes) (View Material)

 

b. ORDER 09-4-8-12/In the Matter of Recognizing Ida Weathers in Management Services/Deeds a S.A.V.E. Award of 4 Hours of Time Management. (by discontinuing billing to other County departments for copies made in the Deeds and Records research room, a savings could be achieved  by eliminating the time spent by departments to review and approve the bills.) (Commissioner Sorenson) (TIME CERTAIN 11:00 A.M.) (View Material)

 

c. ORDER 09-4-8-13/In the Matter of Establishing a Save-It Committee, Per Order #09-1-5-1, the Good Governance Order. (Commissioner Sorenson) (estimated 15 minutes) (View Material)

 

7. COUNTY ADMINISTRATION

 

a. Announcements

 

b. ORDER 09-4-8-14/In the Matter of Approving Additional Funding for Projects Under Title III of the Secure Rural Schools and Community Self-Determination Act of 2000, P.L. 106-393 for FY 08-09. (Jeff Spartz, County Administrator; and Christine Moody, Sr. Management Analyst) (estimated 20 minutes) (View Material)

 

12:00 Noon 1:30 p.m.   (Recess)

 

8. COUNTY COUNSEL

 

a. Announcements

 

b. ORDER 09-4-1-15/In the Matter of Clarifying the Process for the Appointment of Members to Advisory Committees, Boards and Commissioners, and Directing Staff to Bring Forward Modifications to Lane Manual. (Liane Richardson, County Counsel) (estimated 30 minutes) 

 

9. PERFORMANCE AUDITOR

 

a. Announcements

 

10. PUBLIC WORKS

 

a. ORDER 09-4-8-15/In the Matter of Authorizing Execution of an Intergovernmental Agreement with the City of Florence to Facilitate Transfer of Rhododendron Drive and Sebastian Street From the County to the City. (Marsha Miller, Director; and Celia Barry, Transportation Planning Manager) (estimated 10 minutes) (View Material)

 

b. ORDER 09-2-4-3/In the Matter of Surrender of Portions of Rhododendron Drive (Co. Rd. No. 65) and Sebastian Street (Co. Rd. No. 1969) to the City of Florence. (NBA & PM 1/7/09, 2/4/09 & 3/4/09). (Marsha Miller, Director; and D. Michael Jackson, County Surveyor) (estimated 10 minutes)

 

c. FOURTH READING AND SETTING THE FIFTH READING/Ordinance No. PA 1249/In the  Matter of Co-Adopting the Florence Comprehensive Plan 'Realization 2020', and Applicable Refinement Plans to Complete Periodic Review for the Urbanizable Area Outside Florence City Limits and Within the Urban Growth Boundary and Adopting Savings and Severability Clauses. (File No. PA 08-5142, Florence) (NBA & PM 9/17/08; 10/1/08; 12/10/08). (Fifth Reading: July 22, 2009, 1:30 p.m.) (Marsha Miller, Director; and Stephanie Schulz, Land Management Planner) (View Material)

 

d. THIRD READING AND SETTING THE FOURTH READING/Ordinance No. 7-08/In the Matter of Amending Chapter 10 of Lane Code to Revise and Add Provisions for the Interim Urbanizing Combining District (/U) Applicable within the Florence Urban Growth Boundary (LC 10.122-10, 10.122-13, 10.122-14, 10.122-15, 10.122-30, 10.122-31) (NBA & PM 11/05/08; 12/10/08). (Fourth Reading:  July 22, 2009, 1:30 p.m.) (Marsha Miller, Director; and Stephanie Schulz, Land Management Planner) (estimated 5 minutes) (View Material)

 

e. ORDER 09-3-31-4/In the Matter of Amending Chapter 4 of Lane Manual to Establish a Firewise Incentives Program (LM 4.300). (Marsha Miller, Director; and Keir Miller, Association Planner) (estimated 20 minutes) (View Material)

 

11. CORRESPONDENCE TO THE BOARD

 

12. COMMISSIONERS' ANNOUNCEMENTS

 

13. REVIEW ASSIGNMENTS

 

14. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

15. OTHER BUSINESS

 

*NOTE:  Estimated Times

 

______________________________________________________________________________

*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, April 14 and/or Wednesday, April 15, 2009.