BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

Legend: PM- Previous Material
# - Sign-up Sheets Available at Entrance
NBA- Notice of Board Action
TDD services at (541) 682-3995

The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation, chemical sensitivity needs, etc.), please make your request at least 48 hours prior to the meeting.

Note: Some (View Material) is in PDF format.  To view PDF (Adobe Acrobat) documents, you need the free reader. If you don't have it, click here to download FREE! Absolutely no obligation!:
or, if you want to read how to install first before you go to ADOBE, click here!

NOW AVAILABLE:  Webcasts to view Board Meetings from your computer.  Click here to go to webcasts!


TUESDAY, JULY 21, 2009 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

#1. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

9:00 a.m.

 

2. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:30 a.m.

 

3. REGULAR BUSINESS

 

a. ORDER 09-7-21-1H/In the Matter of Accepting a Bid and Awarding Contract #09-C-0048 for Laurelwood Maintenance Shop and Site Improvements. (Larry Abel, Acting Executive Director, Dorothy Cummings, HACSA Administrative Services Supervisor) (estimated 5 minutes) View Material

9:40 a.m.

 

b.  ORDER 09-7-21-2H/In the Matter of Authorizing the Acting Executive Director to Create a Limited Liability Company ("HACSA Partner LLC") for the Purpose of Assuming the 99%  Interest of the Oregon Equity Fund in the Walnut Park Limited Partnership. (Larry Abel, Acting Executive Director, James McCoy, HACSA Development Director) (estimated 10 minutes) View Material

9:45 a.m.

 

c. REPORT/Review of Audit Report and Discussion of Future Funding. (Larry Abel, Deputy Director) (estimated 10 minutes) View Material

9:55 a.m.

 

d. DISCUSSION & ACTION/Concerning the Hiring Process for HACSA's Executive Director. (Dorothy Cummings, HACSA Administrative Services Supervisor; Greta Utecht, Human Resources Director) (estimated 30 minutes). View Material

10:05 a.m.

 

4. CONSENT CALENDAR

10:35 a.m.

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

a. Approval of Minutes: 

July 8, 2009, HACSA, 9:00 a.m.

 

END OF CONSENT CALENDAR * * * *  

 

5. OTHER BUSINESS

 

6. REVIEW ASSIGNMENTS  

 

7. EXECUTIVE SESSION as per ORS 192.660

______________________________________________________________________________

 

TUESDAY, JULY 21, 2009 REGULAR MEETING

(following HACSA)    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

10:40 a.m.

 

 #2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

10:45 a.m.

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

11:15 a.m.

 

4. EMERGENCY BUSINESS

11:25 a.m.

 

5. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

11:30 a.m.

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:

August 14, 2007, Work Session, 1:30 p.m.

May 19, 2009, Joint Planning Commission Meeting, 1:30 p.m.

June 1, 2009, JEO Meeting, 5:30 p.m.

July 7, 2009, Regular Meeting, 10:00 a.m.

July 7, 2009, Regular Meeting, 1:30 p.m.

July 8, 2009, Regular Meeting, following HACSA

July 8, 2009, Regular Meeting, 1:30 p.m.

 

B. Children and Families

 

1) ORDER 09-7-21-1/In the Matter of Delegating Authority to the County Administrator to Execute Contract #LAN0911 Oregon Commission on Children and Families 2009-2011 County Intergovernmental Agreement in the Amount of $445,860, and Approving the Initial Lane County Commission on Children and Families 2009-2011 Budget Allocation. (Alicia Hays, Children and Families Director; Patricia Haley, Accounting Analyst) View Material

 

C. Board of Commissioners

 

1) ORDER 09-7-21-2/In the Matter of Establishing the O&C Lands Task Force and Providing Direction. (Commissioner Sorenson) View Corrected Material

 

2) ORDER 09-7-21-3/In the Matter of Appointing One Member to the Lane County Commission for the Advancement of Human Rights (LC CAHR). (Commissioner Handy) View Material

 

3) ORDER 09-7-21-4/In the Matter of Appointing a Member to the SAV-IT Committee. (Commissioner Handy) View Material

 

D. Health and Human Services

 

1) ORDER 09-7-21-5/In the Matter of Approving By-Laws Revisions for the Public Health Advisory Committee (LM 3.538). (Rob Rockstroh, Health and Human Services Director; and Collette Christian, Program Services Coordinator) View Material

 

2) ORDER 09-7-21-6/In the Matter of Awarding Contracts and Ratifying the County Administrator's Signature on Contracts in the Department of Health and Human Services. (Rob Rockstroh, Health and Human Services Director; and Deb Heeszel, Sr. Program Services Coordinator) View Material View Material

 

3) ORDER 09-7-21-7/In the Matter of Adding a Total of 2.0 FTE for the Community Health Centers of Lane County, Appropriating Revenues and Expenses in the Amount of $71,512 for FY 10 in Fund 286 of Health and Human Services. (Rob Rockstroh, Health and Human Servicers Director; and Collette Christian, Program Services Coordinator) View Material

 

E. Public Works

 

1) ORDER 09-7-21-8/In the Matter of Appointing Members to the Vegetation Management Advisory Committee (VMAC). (Marsha Miller, Public Works Director; Orin Schumacher, Vegetation Management Coordinator) View Material

 

END OF CONSENT CALENDAR * * * *

 

TUESDAY, JULY 21, 2009 - REGULAR MEETING (Continued)

 

6. ONE PAGER REPORTS

 

a. Forests Today & Forever (LaRae Ash) (11:30 TIME CERTAIN) (estimated 15 minutes presentation; 10 minutes Q&A)

11:30 a.m.

 

Recess noon 1:30 p.m.

 

6. ONE PAGER REPORTS

 

b. Proposals on Board of Forestry Conflict of Interest and Aerial Spray Buffer Zone.  (Day Owen) (TIME CERTAIN 1:30 p.m.) (estimated 15 minutes presentation; 10 minutes Q&A)

1:30 p.m.

 

7. COMMISSIONERS' BUSINESS

 

a. REPORT/Lane County Planning Commission Quarterly Report. (Lisa Arkin, Chair, Lane County Planning Commission) (estimated 20 minutes)

2:00 p.m.

 

b. REPORT BACK/KIDS First (Alex Gardner, District Attorney; Rebecca Messenger, Accounting Analyst) (estimated  5 minutes presentation; estimated 10 minutes Q&A)

2:20 p.m.

c. RESOLUTION/Support of National Probation, Parole, and Community Supervision Week. View Material

 

8. COUNTY ADMINISTRATION

2:35 p.m.

a. Announcements

b. ORDER 09-7-22-9/In the Matter of Awarding Funding for Projects Selected in the 2009-10 Economic Development RFP General Allocation Cycle (Jeff Spartz, County Administrator; Mike McKenzie-Bahr, Community and Economic Development Manager) (estimated 5 minutes presentation; 30 minutes Q&A) View Material

 

9. COUNTY COUNSEL

 

a. Announcements

3:10 p.m.

 

10. PERFORMANCE AUDITOR

 

a. Announcements

3:15 p.m.

 

11. CORRESPONDENCE TO THE BOARD

 

12. PUBLIC SAFETY

3:20 p.m.

 

a. ORDER 09-7-21-10/In the Matter of Adding Two (2) FTE to the Sheriff's Work Crew for FY 2009-10 and Appropriating $374,918 in Revenue and Expenditures in Special Revenue Fund 263 Lane County Sheriff's Office. (Sheriff Russ Burger; Lieutenant Greg Fox) (estimated 5 minutes presentation; 10 minutes Q&A) View Material

3:50 p.m.

 

13. PUBLIC WORKS

 

a. FIFTH READING AND SETTING SIXTH READING/Ordinance No. PA 1249/In the Matter of Co-Adopting the Florence Comprehensive Plan 'Realization 2020', and Applicable Refinement Plans to Complete Periodic Review for the Urbanizable Area Outside Florence City Limits and Within the Urban Growth Boundary and Adopting Savings and Severability Clauses. (File No. PA 08-5142, Florence). (Marsha Miller, Public Works Director; Stephanie Schulz, Land Management Planner) (NBA & PM 9/17/08; 10/1/08; 12/10/08; 4/8/09) (estimated 5 minutes presentation; 10 minutes Q&A)

4:05 p.m.

 

b. FOURTH READING AND SETTING FIFTH READING/Ordinance No. PA 7-08/In the Matter of Amending Chapter 10 of Lane Code to Revise and Add Provisions for the Interim Urbanizing Combining District (/U) Applicable Within the Florence Urban Growth Boundary (LC 10.122-10, 10.122-13, 10.122-14, 10.122-15, 10.122-30, 10.122-31) (File No. PA 08-5142, Florence). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (NBA & PM 11/05/08; 12/10/08, 04/08/09) (estimated 5 minutes presentation; 10 minutes Q&A)

4:20 p.m.

 

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1258/In the Matter of Adopting the Coburg/ Interstate-5 Interchange Area Management Plan as a Refinement to the Lane County Transportation System Plan and Co-Adopting the Plan as a Refinement to the City of Coburg Transportation System Plan; and Adopting a Severability Clause (File No. PA 09-5027, City of Coburg) Second Reading and Public Hearing 8/5/09. (Marshal Miller, Director; Celia Barry, Transportation Planning & Traffic Manager) (estimated 5 minutes presentation; 10 minutes Q&A)

4:35 p.m. View Material View Material View Material View Material View Material View Material View Material View Material

14. CORRESPONDENCE TO THE BOARD

 View Material 

15. COMMISSIONERS' ANNOUNCEMENTS

 

16. REVIEW ASSIGNMENTS

 

17. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

18. OTHER BUSINESS

_____________________________________________________________________________

 

TUESDAY, JULY 21, 2009 - JOINT BOARD OF COMMISSIONERS/PLANNING COMMISSION MEETING

5:30 p.m. Work Session

7:00 p.m. Public Hearing (Harris Hall Main Floor)

(estimated time) 

 

a. SECOND READING AND PUBLIC HEARING/Ordinance No. 2-09/In the Matter of Amending Chapter 13 of Lane Code to Revise and Add Definitions and Provisions Pertaining to Lawfully Established Units of Land, Partitioning Land, Property Line Adjustments and Validation of Units of Land (LC 13.010, 13.030, and 13.450) (PA 09-5350). (NBA & PM 07/7/09). (Marsha Miller, Director; and Lindsey Eichner, Planner)

 

b. SECOND READING AND PUBLIC HEARING/Ordinance No. 3-09/In the Matter of Amending Chapter 14 of Lane Code to Revise Land Use Permit and Zone Change Application Review and Appeal Procedures (LC 14.100, 14.110, 14.300, 14.400, 14.500, 14.510, 14.515, 14.520, 14.525, 14.535 and 14.600) (Planning File No. PA 09-5351). (NBA & PM 07/7/09). Marsha Miller, Director; and Deanna Harris, Planner) View Material

 

______________________________________________________________________________

 

WEDNESDAY, JULY 22, 2009 REGULAR MEETING

9:00 a.m.     (Harris Hall Main Floor)

(estimated time)

 

*NOTE:  Meeting will be held only if items are continued from Tuesday's meeting.

______________________________________________________________________________

 

WEDNESDAY, JULY 22, 2009 - JOINT BOARD OF COMMISSIONERS/CITY OF SPRINGFIELD MEETING

5:30 p.m.       (Springfield Library Meeting Room)

 

a. SECOND READING & PUBLIC HEARING/Ordinance No. PA 1260/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Consistent with Policy G.3 in Chapter III, Section G, Public Facilities and Services Element; Amending Table 6, Table 18, Table 19, Map 3 and Map 8 of the Public Facilities and Services Plan (PFSP); and Adopting Savings and Severability Clauses (Metro Plan Amendment) (Applicant Springfield) (NBA & PM 7/8/09). (Stephanie Schulz) View Material  View Material

 

*NOTE:  Estimated Times

 

*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, August 4 and/or Wednesday, August 5, 2009.