BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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MONDAY, AUGUST 17,  2009 – SPECIAL MEETING

2:00 p.m.  (Commissioners' Conference Room)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

______________________________________________________________________________

 

TUESDAY, AUGUST 18, 2009 – REGULAR MEETING

10:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE. (2 min. limit)

4. EMERGENCY BUSINESS

5. COUNTY ADMINISTRATION

 

a. Announcements

b. REPORT BACK/County Website Redesign. (Jeff Spartz, County Administrator; Amber Fossen, Public Information Officer; Tony Black, Information Services Director; Jim Marks, Information Services Project Manager) (10:30 A.M. TIME CERTAIN) (estimated 10 minute presentation; 20 minutes Q&A)

6. MANAGEMENT SERVICES

a. REPORT BACK/Energy Bonds by Bond Counsel. (Jeff Spartz, County Administrator; David Suchart, Management Services Director; Kay Blackburn, Finance Manager; Harvey Rogers, Bond Counsel) (11:00 A.M. TIME CERTAIN) (estimated 10 minute presentation; 20 minutes Q&A)

b. ORDER 09-8-18-1/In the Matter of Awarding a Contract for Phase 3 of the Performance Contracting Program to McKinstry Essention, Inc., as the Energy Services Company (ESCO) for the Design and Construction of Energy Saving Projects at the Lane County Adult Corrections Facility to Include the Steam Conversion Project. (David Suchart, Management Services Director) (TIME CERTAIN Following 6.a.) (estimated 5 minute presentation; 10 minutes Q&A) View Material

Recess Noon – 1:30 p.m.

1:30 p.m.   (Harris Hall Main Floor)

7.  COMMISSIONERS' BUSINESS

a. DISCUSSION/Representative Arnie Roblan’s Response to Good Governance Letter (1:30 P.M. TIME CERTAIN). (State Representative Arnie Roblan, Coos Bay District 9) (estimated 15 minutes presentation, 30 minutes Q&A)

b.  PRESENTATION/Working for You Video. (Robert Lewis, Metro TV; Amber Fossen, Public Information Officer; and Mike McKenzie-Bahr, Community and Economic Development Coordinator) (estimated 30 minutes)


8. CONSENT CALENDAR

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

A. Approval of Minutes:

July 21, 2009, Joint BCC/Planning Commission Work Session, 5:30 p.m.

July 21, 2009, Joint BCC/Planning Commission Public Hearing, 7:00 p.m.

August 5, 2009, Regular Meeting, 9:00 a.m.

B. Health and Human Services

1) ORDER 09-8-18-2/In the Matter of Adding a Total of .50 Temporary FTE for the Human Services Commission with Federal Recovery and Reinvestment Act Funding. (Rob Rockstroh, Health & Human Services Director; Steve Manela, Human Services Commission Program Manager) View Material

C. Management Services

1) ORDER 09-8-18-3/In the Matter of Adopting a $1.00 Fee to be Deposited in the County Clerk Fund. (244) That Applies to Each Document Subject to the $15.00 Oregon Housing and Community Services Department Fee Required by ORS 205.323(1)(C). (David Suchart, Management Services Director; Annette Newingham, Chief Deputy County Clerk) View Material

D. Public Works

1) ORDER 09-8-18-4/In the Matter of Authorizing an Underground Utility Easement Over a Portion of Glenwood Central Receiving Station Property, More Specifically Described as Tax Lot 300 on Map 17-03-33-44. (Frank Simas, Right-of-Way Manager) View Material

2) ORDER 09-8-18-5/In the Matter of Initiating Proceedings to Withdraw County Road Status. (But Not the Public Road Status) of a Portion of Barrett Creek Lane. (County Road Number 2277), Located in the Northwest One Quarter of the Southeast One Quarter. (NW1/4 SE1/4) of Section 34, Township 18 South, Range 12 West of the Willamette Meridian. (18-12-34-42). (Mike Jackson, County Surveyor) View Material

3) ORDER 09-8-18-6/In the Matter of Setting a Public Hearing for the Naming of Spindrift Way, a Private Road (17-12-25 & 36). (Marsha Miller, Public Works Director; Mike Jackson, County Surveyor) View Material

4) ORDER 09-8-4-9/In the Matter of Entering into a Maintenance Services Agreement with the Oregon Department of Transportation (ODOT) in the Not-to-Exceed Amount of $314,000 for Two Years to Chip Seal Approximately 44 Miles of State Roads and Authorizing the County Administrator to Sign the Agreement. (Marsha Miller, Public Works Director) 

E. Youth Services

1) ORDER 09-8-18-7/In the Matter of Ratifying the Application to the Oregon Department of Education 2009 School Food Service Equipment Assistance Grant and Appropriating $17,500 in the Revenue and Expenditures to Special Revenue Fund 260 for the Lane County Department of Youth Services and Delegating Authority to the County Administrator to Execute the Grant Modification. (Lisa Smith, Youth Services Director) View Material

END OF CONSENT CALENDAR * * * *

9. COUNTY COUNSEL

a. Announcements

10. PERFORMANCE AUDITOR

a. Announcements View Material View Material

11. COMMISSIONERS' ANNOUNCEMENTS

12. CORRESPONDENCE TO THE BOARD

13. REVIEW ASSIGNMENTS

14. OTHER BUSINESS

 

______________________________________________________________________________

 

WEDNESDAY, AUGUST 19, 2009 - REGULAR MEETING

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

4. EMERGENCY BUSINESS

5. PUBLIC SAFETY

a. ORDER 09-8-19-1/In the Matter of Accepting a U.S. Department of Justice, Office of Community Oriented Policing Services. (COPS) Grant in the Amount of $763,782, Delegating Authority to Sign Grant Award Documents to County Administrator, Appropriating $241,401 in Revenue and Expenditures in Fund 263 of the Sheriff's Office for FY10 and Adding 3.0 FTE Deputies to Police Services. (Russel Burger, Sheriff) (estimated 10 minutes) View Material

 

6. COMMISSIONERS' BUSINESS

a. DISCUSSION/Lane County Area Commission on Transportation. (ACT). (Jeff Spartz, County Administrator; Alex Cuyler, Intergovernmental Relations Manager; Senator Floyd Prozanski, South Lane and North Douglas Counties, District 4; Representative Paul Holvey, Eugene, District 8). (TIME CERTAIN 10:00 a.m.) (estimated 10 minutes for presentation by Senator Prozanski; 10 minutes for Representative Holvey; 40 minutes Q&A)

7. COUNTY ADMINISTRATION

a. Announcements

b. DISCUSSION/Smith Dawson Contract Renewal. (Jeff Spartz, County Administrator) (estimated 5 minute presentation, 10 minutes Q&A) View Material

c.  DISCUSSION/United Front Request. (Jeff Spartz, County Administrator; Alex Cuyler, Intergovernmental Relations Manager) (estimated 5 minute presentation, 15 minutes Q&A) View Material

d. REPORT AND DISCUSSION/County College for Fall 2009. (Jeff Spartz, County Administrator; Christine Moody, Sr. Management Analyst) (estimated 10 minute presentation, 20 minutes Q&A) View Material

Recess Noon – 1:30 p.m.

1:30 p.m.   (Harris Hall Main Floor)

8. COUNTY ADMINISTRATION

e. REPORT BACK/Waste Management Fees and New Staff Positions. (Jeff Spartz, County Administrator; Marsha Miller, Public Works Director) (estimated 5 minute presentation, 10 minutes Q&A)

f. REPORT BACK/Capacity Based Release Information. (Jeff Spartz, County Administrator) (estimated 5 minute presentation, 10 minutes Q&A)

9. COUNTY COUNSEL

a. REPORT BACK/Capacity Based Releases and Assessment Tool. (Liane Richardson, County Counsel; Brooke Marshall, Pretrial Release Supervisor) (estimated 10 minute presentation, 20 minutes Q&A)

b.  Announcements

c. REPORT BACK/Social Hosting and Drunk Driving. (Liane Richardson, County Counsel) (estimated 10 minute presentation, 20 minutes Q&A)

 

10. HUMAN RESOURCES

a. ORDER 09-8-19-2/In the Matter of Adopting a New Classification and Compensation Plan for the Positions Represented by the Prosecuting Attorneys Association of Lane County. (Greta Utecht, Human Resources Director; Roland Hoskins, Employee Relations Program Supervisor) (estimated 5 minute presentation, 10 minutes Q&A) View Material

11. PUBLIC WORKS

a. ORDER 09-8-19-3/In the Matter of Adopting Findings of Fact, Conclusions and a Final Decision in the Appeal of a Hearings Official's Reconsidered Decision  and Denying an Application for a Recreational Vehicle, Boat, and Self–Storage Facility in the Rural Residential Zone (RR-5), Map and Tax Lot T18-R03-S24 Tl 4600. (File No. PA 07-6721/McCabe). (Marsha Miller, Public Works Director; Rafael Sebba, Planner) (estimated 5 minute presentation, 10 minutes Q&A) View Material

12. CORRESPONDENCE TO THE BOARD

13. COMMISSIONERS' ANNOUNCEMENTS

14. REVIEW ASSIGNMENTS

15. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

16. OTHER BUSINESS

 

*NOTE:  Estimated Times

______________________________________________________________________________

THURSDAY, AUGUST 20, 2009 - PIE AND ICE CREAM SOCIAL

10:30 a.m. - 1:00 p.m. (Lane County Fairgrounds)

Commissioners to serve pie and ice cream to seniors at the Fair.

*NOTE:  Estimated Times

______________________________________________________________________________

*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, August 25 and/or Wednesday, August 26, 2009.