BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

Legend: PM- Previous Material
# - Sign-up Sheets Available at Entrance
NBA- Notice of Board Action
TDD services at (541) 682-3995

The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation, chemical sensitivity needs, etc.), please make your request at least 48 hours prior to the meeting.

Note: Some (View Material) is in PDF format.  To view PDF (Adobe Acrobat) documents, you need the free reader. If you don't have it, click here to download FREE! Absolutely no obligation!:
or, if you want to read how to install first before you go to ADOBE, click here!

NOW AVAILABLE:  Webcasts to view Board Meetings from your computer.  Click here to go to webcasts!


TUESDAY, AUGUST 4, 2009 – REGULAR MEETING

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

 

4. COMMISSIONERS' BUSINESS

 

a. Senate District 7 Interview/Candidate #1/Chris Edwards View Material

(Presentations will be for 15 minutes and questions and responses by Commissioners will be two-three minute rounds or 30 minutes for a total of 45 minutes)

 

5. EMERGENCY BUSINESS

 

6. CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:

August 29, 2007, Regular Meeting, 9:00 a.m.

September 12, 2007, Regular Meeting, following HACSA

September 12, 2007, Regular Meeting, 1:30 p.m.

September 18, 2007, Work Session, 9:00 a.m.

July 21, 2009, Regular Meeting, following HACSA

July 21, 2009, Regular Meeting, 1:30 p.m.

 

B. Children and Families

 

1) ORDER 09-8-4-1/In the Matter of Delegating Authority to the County Administrator to Execute Amendment 1 to Oregon Commission on Children and Families 2009-2011 County Intergovernmental Agreement LAN0911 in the Amount of $2,805,063, and Approving the Amended Lane County Commission on Children and Families 2009-2011 Budget Allocation. (Alicia Hays, Children and Families Director; Patricia Haley, Accounting Analyst) View Material

 

C. County Administration

 

1) ORDER 09-8-4-2/In the Matter of Authorizing the County Administrator to Execute an Intergovernmental Agreement with Lane Council of Governments (LCOG) for FY09/10 Metro Television Services in an Amount  not to Exceed $102,000. (Jeff Spartz, County Administration Director; Tracy GraVette, Administration Support Specialist) View Material

 

D. Health and Human Services

 

1) ORDER 09-8-4-3/In the Matter of Awarding Contracts to ShelterCare and Catholic Community Services for Lane County's Homeless Prevention and Rapid Re-Housing Program. (Rob Rockstroh, Health and Human Services Director; and Lyn Oliver, Program Services Coordinator) View Material

 

2) ORDER 09-8-4-4/In the Matter of Applying for a Grant in the Amount of $5,000,000 from the U.S. Department of Health And Human Services for Expanding Capacity to Provide Primary Care through the Federally Qualified Health Center. (Rob Rockstroh, Health and Human Services Director; and Deborah Heeszel, Sr. Program Services Coordinator) View Material

 

E. Public Safety

 

1) ORDER 09-8-4-5/In the Matter of Accepting the Fiscal Year 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant for Law Enforcement in the Amount of $530,991, Appropriating the Grant Funds in Revenue and Expense for FY 2010 in Fund 263, Adding 1.0 FTE Training Sergeant and Delegating Authority to the County Administrator to Execute All Related Grant Award Documents. (Russ Burger, Sheriff; Judy Simpson, Administrative Analyst) View Material

 

F. Public Works

 

1) ORDER 09-8-4-6/In the Matter of Reducing Land Division Fees to Authorize an Application with Fees Equal to Those in Effect in 1999. (Potential Applicant Con Magnuson for the Property Described as Map 17-06-26, Tax Lot 2601 and Map 17-06-27, Tax Lot 500 and 501). (Marsha Miller, Public Works Director; Matt Laird, Land Management Manager) View Material

 

2) ORDER 09-8-4-7/In the Matter of Authorizing the County Administrator to Sign an Agreement with BLM in the Amount of $265,000 to Provide Public Works with Title II Funding for the Replacement of Two Existing Culverts with Fish Culverts at Knapp Creek on Nelson Mountain Road. (Marsha Miller, Public Works Director; John Petsch, Sr. Engineering Associate) View Material

 

3) ORDER 09-8-4-8/In the Matter of Awarding a Contract to Interstate Mfg. Inc., in the Amount of $392,435.22, for the Purchase of Six (6) New, Open-Top Trailers with Hydraulically Operated Shuffle Floors and Flip Tops, with Six (6) Trade-ins, Contract FY09/10 FS-01. (Marsha Miller, Public Works Director; Ron Gernhardt, Sr. Fleet Services Purchasing Specialist) View Material

 

4) ORDER 09-8-4-9/In the Matter of Entering into a Maintenance Services Agreement with the Oregon Department of Transportation (ODOT) in the Not-to-Exceed Amount of $314,000 for Two Years to Chip Seal Approximately 44 Miles of State Roads and Authorizing the County Administrator to Sign the Agreement. (Marsha Miller, Public Works Director) View Material

 

5) ORDER 09-8-4-10/In the Matter of Approving an Agreement with the Oregon Department of Transportation (ODOT) Regarding the Issuance of Continuous Operation Variance Permits and Authorizing the County Administrative Officer to Sign the Agreement. (Marsha Miller, Public Works Director; Frank Simas, Right-of-Way Manager) View Material

 

G. Youth Services

 

1) ORDER 09-8-4-11/In the Matter of Authorizing Youth Services to Accept a Grant Modification from the United States Department of Labor for Youthful Offender Registered Apprenticeship, Alternative Education, and Project Expansion Grants, Adding 3.5 FTE and .5 FTE Temporary Positions and Appropriating $995,108 in Revenue and Expenditures to Special Revenue Fund 260 for the Lane County Department of Youth Services and Delegate Authority to the County Administrator to Execute the Grant Modification. (Lisa Smith, Youth Services Director; Lynne Schroeder, Assistant Director) View Material

 

END OF CONSENT CALENDAR * * * *

 

TUESDAY, AUGUST 4, 2009 - REGULAR MEETING (Continued)

 

7. COUNTY ADMINISTRATION

 

a. Announcements

 

8. COUNTY COUNSEL

 

a. Announcements

 

9. PERFORMANCE AUDITOR

 

a. Announcements

 

10. COMMISSIONERS' BUSINESS

 

a. Senate District 7 Interview/Candidate #2/Mark Callahan. View Material

(Presentations will be for 15 minutes and questions and responses by Commissioners will be two-three minute rounds or 30 minutes for a total of 45 minutes)

 

Recess 11:45 a.m. – 1:30 p.m.

 

1:30 p.m.   (Harris Hall Main Floor)

 

11. COMMISSIONERS' BUSINESS

 

a. Senate District 7 Interview/Candidate #3/Bob Ackerman. View Material

(Presentations will be for 15 minutes and questions and responses by Commissioners will be two-three minute rounds or 30 minutes for a total of 45 minutes)

 

12. PUBLIC WORKS   

 

a. DISCUSSION/Use of Fees Collected by Waste Management Division for Land Management Division Code Compliance and Enforcement or Long-Range Planning Purposes. (Marsha Miller, Public Works Director; Matt Laird, Land Management Division Manager) (estimated 15 minutes presentation; 30 minutes Q&A) View Material  

 

13. CORRESPONDENCE TO THE BOARD

 

14. COMMISSIONERS' ANNOUNCEMENTS

 

15. REVIEW ASSIGNMENTS

 

16. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

17. OTHER BUSINESS

 

______________________________________________________________________________

 

TUESDAY, AUGUST 4, 2009 - JOINT BOARD OF COMMISSIONERS/LABOR COUNCIL MEETING

6:00 – 7:30 p.m. (United Plumbers and Steamfitters (UA 290) Training Center  2861 Pierce Parkway in Springfield)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. Introductions:

a. Board of Commissioners. (10 minutes)

b. Labor Council. (30 minutes)

 

2. Workforce Partnership Job Retraining Program and Summer Jobs Program. (Chuck Forster, Workforce Partnership Executive Director) (10 minutes)

 

3. Lane County Economy. (Robin Scott, Workforce Partnership Employment Specialist) (10 minutes)

 

4. Labor Council Concerns:

a. Prevailing Wage Issues. (5 minutes)

b. Project Labor Agreements. (5 minutes)

c. Open Communication Concerns. (5 minutes)

d. ARRA Projects. (5 minutes)

e. Cooperative Relationship Building. (5 minutes)

f. Comments and Concluding Remarks by Labor Council. (5 minutes)

 

______________________________________________________________________________

 

WEDNESDAY, AUGUST 5, 2009 - REGULAR MEETING

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

 

4. COMMISSIONERS' BUSINESS

 

a. Senate District 7 Vacancy/Discussion and Deliberation.

 

b. Vote.

5. EMERGENCY BUSINESS

 

6. COMMITTEE REPORTS

 

a. REPORT/Legislative Wrap-Up. (Jeff Spartz, County Administrator; Alex Cuyler, Intergovernmental Relations Coordinator, County Administration) (estimated 30 minutes)  

 

7. COMMISSIONERS' BUSINESS

 

8. COUNTY ADMINISTRATION

 

a. Announcements

 

9. COUNTY COUNSEL

 

a. Announcements

 

10. MANAGEMENT SERVICES

 

a. ORDER 09-8-5-1/In the Matter of Authorizing Projects to be Financed Through Full Faith and Credit Obligations. (Jeff Spartz, County Administrator; David Suchart, Management Services Director; Kay Blackburn, Finance Manager) (estimated 30 minutes) View Material

 

b. ORDER 09-8-5-2/In the Matter of Authorizing Financings of Projects in a Principal Amount of Not to Exceed $33,000,000 and Refunding of the County's Full Faith and Credit Obligations, Series 2000, and Authorizing Reimbursement of Expenditures from Proceeds. (David Suchart, Management Services Director) (estimated 10 minutes)  View Material

 

11. PUBLIC WORKS

 

a. THIRD READING AND WORK SESSION/Ordinance No. PA 1260/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Consistent With Policy G.3 In Chapter III, Section G, Public Facilities and Services Element; Amending Table 6, Table 18, Table 19, Map 3 and Map 8 of the Public Facilities and Services Plan (PFSP); and Adopting Savings and Severability Clauses (Metro Plan Amendment) (Applicant; Springfield) (NBA & PM 7/8/09;7/22/09). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (estimated 10 minutes)

 

Recess Noon – 1:30 p.m.

 

1:30 p.m.   (Harris Hall Main Floor)

 

12. PUBLIC HEARINGS

 

a. SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1258/In the Matter of Adopting the Coburg/Interstate-5 Interchange Area Management Plan as a Refinement to the Lane County Transportation System Plan and Co-Adopting the Plan as a Refinement to the City of Coburg Transportation System Plan; and Adopting a Severability Clause (File No. PA 09-5027, City of Coburg) (NBA & PM 7/22/09). (Marsha Miller, Public Works Director; Celia Barry, Transportation Planning & Traffic Manager) (estimated 60 minutes) View Material

 

b. PUBLIC HEARING AND ORDER 09-8-5-3/In the Matter of Approving a Project Design Concept for Pearl Street and Coburg Industrial Way as Part of an Oregon Department of Transportation Planned Coburg Interstate-5 Interchange Area Improvement Project. (Marsha Miller, Public Works Director; Celia Barry, Transportation Planning & Traffic Manager) (estimated 30 minutes) View Material

 

13. COUNTY COUNSEL

 

a. DISCUSSION/Drunk Driving Auto Forfeiture; Social Host Ordinance; Enforcement Fine Collections) (Liane Richardson, County Counsel; Marc Kardell, Assistant County Counsel) (estimated 15 minutes presentation; 15 minutes Q&A)

 

14. COMMISSIONERS’ BUSINESS

 

a. DISCUSSION/Analysis on Jail Population and Capacity Based Releases on November 20, 2008. (Commissioner Fleenor) (estimated 10 minutes)

 

15. COMMISSIONERS' ANNOUNCEMENTS

 

16. CORRESPONDENCE TO THE BOARD

 

17. REVIEW ASSIGNMENTS

 

18. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

19. OTHER BUSINESS

 

*NOTE:  Estimated Times

 

______________________________________________________________________________

*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, August 18 and/or Wednesday, August 19, 2009.