HOUSING AND COMMUNITY
SERVICES AGENCY

December 1, 2010
9:00 a.m.
Harris Hall Main Floor
APPROVED 2-16-2011

Commissioner Bill Fleenor presided with Commissioners Bill Dwyer, Rob Handy, Judith Pothier, Pete Sorenson and Faye Stewart present. Joe Inman was excused. County Counsel  Liane Richardson, Recording Secretary Melissa Zimmer were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC COMMENTS

None.

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE

Sorenson asked that Dorothy Cummings, HACSA, discuss with other people in her office the status of the Federal Housing and Urban Development Appropriations Law, passed each year.  He asked when the current money runs out and any information that could be passed along to the Board of Commissioners as to when the current appropriations expires.  He asked that Cummings send an e-mail to the Board with an update.

4. REGULAR BUSINESS

a. DISCUSSION/Evaluation Process for Executive Director.

Cummings was asked to come to the Board with a process on how they might evaluate Larry Abelís performance.  It was her understanding that the Board will evaluate Abel this month.  She brought over different types of evaluation forms.  (Copy in file).  She recalled that they recently surveyed the employees, residents and business partners for their Strategic Plan.  She added that normally the  Board would want that as part of their process.  She indicated feedback was part of that process and Stan Biles spoke with many community partners.  She said the timing doesnít lend itself to going back for feedback for Abel.

Fleenor asked if they should wait to roll this until next year when they have a standardized methodology in place.  He asked if their HR staff could be assigned to this staff so they have continuity.

Richardson responded that if the HACSA Board wishes to have an evaluation of Larry Abel to be the same as evaluation as the three who report to the Board of Commissioners, it would make sense that that go along to see what the evaluations would look like.  She thought in the meantime they could do another type of evaluation for Abel or to postpone his evaluation.  She indicated the Board of Commissioners could direct HR staff to work with HACSA.  She didnít know how costs would be allocated.  She noted that HACSA is not assessed an indirect plan.

Dwyer said they need to complete the Board of Commissionersí process first and once they have their process complete they could review HACSA.  He thought the process for HACSA might be different.  He said until they have the criteria they use to evaluate their employees, they should wait to see what fits with HACSA.

Pothier concurred with Dwyer about the process.  She said they need to be careful not to be so standardized so they are missing key points.  She didnít want to change anything that was already working well.

Cummings said she is a believer of performance evaluation.  She indicated that she would like to work on the process.  She noted that Larry Abel has an employment contract and he is at the end of one year. She commented that if they wait for a process, that it might take months before Abel gets any feedback.

Stewart stated that they have limited interaction with Abel, as most HACSA items are passed on the Consent Calendar.  He didnít think having an elaborate process with the Board of Commissioners would do any justice.  He thought they should hear comments from Abel, the residents and vendors for his review.

Fleenor asked the agenda team schedule more time at the next HACSA meeting to discuss this.

There being no further business, Commissioner Fleenor adjourned the meeting at 9:25 a.m.

Melissa Zimmer
Recording Secretary