February 2, 2010

6:00 p.m.

Harris Hall Main Floor

APPROVED 2/9/2010


Chair Alice Kaseberg presided with Budget Committee Members Bill Dwyer, Bill Fleenor, Rob Handy, Denis Hijmans, Cindy Land,  Pete Sorenson and Faye Stewart present. Rose Wilde and Scott Bartlett are excused.  County Administrator Jeff Spartz and Recording Secretary Melissa Zimmer were also present.




Alice Kaseberg, Budget Committee Chair




Election of Chair


Sorenson nominated Alice Kaseberg as Chair


MOTION: to approve Alice Kaseberg as Chair.


VOTE: 7-1 (Kaseberg dissenting).


Election of Vice Chair


Dwyer nominated Scott Bartlett as Vice-Chair.


MOTION: to approve Scott Bartlett as Vice-Chair.


VOTE: 8-0.


Approval of Lane County Budget Committee Minutes


May 7, 2009

May 12, 2009

May 14, 2009

May 19, 2009


Kaseberg indicated that she read through the minutes and made corrections.  She gave the corrections to Ms. Zimmer.  She noted for May 12 the minutes they approved were for May 5 .  The other correction is in the middle of the final deliberations on May 19.  She stated there was a motion to adjourn and that motion was defeated by a vote of 2-8, not passed by a vote of 8-2.


Handy asked if there was a way of getting the draft minutes sooner.


Spartz said it is dependent upon how much material is reported during the course of the meeting and how quickly Ms. Zimmer can turn around to prepare them.  He said he wants the minutes to be prepared as accurately as possible.  He added when the discussion is voluminous it takes longer to get the minutes done.


Handy commented that Ms. Zimmer does a great job.  He said he knew a quick  turnaround was not practical.  He asked if there was another way of reviewing the minutes so that the current situation whereby minutes from Spring 2009 are being reviewed for the first time in winter 2010, that can be mitigated in the future.


Kaseberg took it under advisement.


MOTION: to approve the minutes of May 7, 12, 14, and 19.


Dwyer MOVED, Stewart SECONDED.


VOTE: 8-0.




David Crosley, Communication Officer and Dale Orr, Actuarial Services Manager, gave a Power Point presentation on the PERS update.  (Copy in file).




Greg O’ Hanlon, Vice President, Wells Fargo Insurance Services, gave a Power Point presentation on Lane County employee benefits. (Copy in file).




Brian Rooney, Regional Economist, Employment Department Douglas and Lane Counties, gave a Power Point presentation on the recession’s impact in Lane County. (Copy in file).




Sorenson distributed information on the FY 10/11 initial forecast, the chart and graph that depicts the MuniCast for the general fund.  He said the assumptions assume the SRS timber reduction. (Copy in file).  He noted there are no reductions from the state.  He added in the FY 12/13 budget they will encounter the first of their major reduction scenarios they are currently planning for.


Fleenor asked what the reserves will be during the next two or three years of fiscal stability.


Christine Moody, Budget and Finance Manager, explained that they have their ten percent prudent person reserve for the general fund of about $10 million.  She noted in the service stabilization reserve there is an additional $13 million.  She added that each year they are spending the money, that figure drops.


Fleenor said he compared the reserves the County has to an equivalent of a household of four.  He indicated that would be equivalent to $1,600 in a savings account.  He said the challenge the Budget Committee is going to be faced with is $13 million in reserves they have to spend now in order to protect the public.  He said a challenge is the temptation to acquiesce to special interest groups to spend the money now and not to worry about the future.  He stated that $13 million is not a lot of money to protect the fiscal solvency of this County.  He said they need to be careful how they treat the precious few reserve dollars they have because they will not be easily replenished in the future.


Moody stated she will send the agenda out for the next meeting.  She added that Alex Cuyler was supposed to be on the agenda this evening but the State Economic Forecast comes out on February 8 and it makes more sense for him to report back on February 9.


Stewart reported that at the AOC meeting yesterday there was discussion about the projected forecast.  He said one of the AOC lobbyist said they were expecting a flat forecast.




Chair Kaseberg adjourned the meeting at 8:25 p.m.



Melissa Zimmer

Recording Secretary