February 3, 2010
Harris Hall Main Floor
Commissioner Bill Fleenor presided with Commissioners Bill Dwyer, Rob Handy, Pete Sorenson and Faye Stewart present. County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.
8. PUBLIC WORKS
ORDER 10-2-3-6/In the Matter of Developing the Process for Waste Division Opportunity Grants and
Authorizing the County Administrator to Sign the Contracts.
Patti Hansen, Waste Management, reported that this is a process for the Waste Diversion Opportunity Grant. She recalled the tipping fee at one time was $65.00 per ton. She explained that it consists of $35.05 for disposal fees, a system benefit fee of $26.45 and $3.50 for the other fee. She said four years ago they developed the other fee as part of the tipping fee and fifty percent of those fees went to the nuisance site clean up fund. She added the other forty percent went to the waste diversion opportunity fund. She said over time they issued money to several organizations. She recalled recently the Board increased the tipping fee $2 per ton and the other fee became $5.50. She reported that they are now diverting that money to Land Management to help play for compliance, enforcement and long range planning. She said they have grandfathered those two funds into the Waste Management Division and they have about $300,000 in the waste diversion fund. She asked how the Board would like to spend the money over the next three years.
Sarah Grimm, Waste Management, explained that since the development of the program, they have received inquiries and specific requests. She said over the last year they have been working with the RAC Committee to identify major issues and criteria. She noted what is presented in the packet is most of the issues the RAC Committee thought were important. She said the grant process and applications have not gone through Legal Counsel. She said they used examples from a grant program from the DEQ. She said they are proposing for three years to advertise the availability of $100,000. She wanted to keep the evaluation committee small with representation from the Waste Management Division, the RAC Committee and a commissioner or designee. She wanted to make sure there are criteria that exist. She said they want the ability to identify a focus area. She indicated that the process does not supersede having the Board make the final decision. She added the process would include coming back to the Board.
Assistant County Counsel Andy Clark explained what is being recommended is a process coming to the Board, not to the county administrator.
Dwyer thought this was a great opportunity to utilize the Economic Development Standing Committee to review any proposals to see how they could leverage the funding they have.
Fleenor asked how fungible the money was and if they were able to transfer to other funds.
Hansen noted that Lane Code states in 2011 that funds could go back into Waste Management operation to avoid a tipping fee increase. She indicated that it will be up to the Board at that time.
Fleenor asked if they could change the process to include the Economic Development Standing Committee function as criteria.
Fleenor wanted to find an overlap and leveraging for economic development.
Hansen said she could suggest that when that committee meets they could find out what fits their criteria and they could blend it together at that point in time.
Dwyer asked if Mike McKenzie-Bahr, Economic Development, should be on this committee. Dwyer thought everyone benefits when everyone knows what is going on.
Grimm recommended placing someone from the Economic Development Standing Committee on this selection committee so they could be looking at the projects. She noted the timing decisions have to do with giving proposers time to develop their proposal.
Handy thought having McKenzie-Bahr as part of this was a good idea. He wanted to reactivate the fund because he thought it was a valuable program.
Fleenor asked for them to come back with a counter proposal with Stewartís recommendation of bringing the Resource Advisory Committee in as citizen lay group to assess the potential awards and have McKenzie-Bahr participate.
Dwyer stated that he wanted to be the Boardís representative on the committee to review proposals.
Fleenor asked this to be reworked and brought back on the Consent Calendar.
b. ORDER 10-2-3-7/In the Matter of Setting a Public Hearing for the Five Year Parks System Development Charge (SDC) Methodology and Rate Review and Update (Public Hearing: 5/5/10).
Todd Winter, Parks, explained that the Parks System Development Charges were adopted by the Board in March 2002 and implemented in 2004. He said Lane Code requires a periodic review. He noted in August 2008, they had a review of the methodology for the rate for Parks SDCís. He recalled in October 2009 there was a report back to the Board of the findings and the Board directed staff to set a Public Hearing following a 90 day review period. He indicated that copies of the methodology report will be available in the Parks office and on the website. He noted the only change was a reduction. He noted the current rate is $404 for a single family dwelling and that was decreased by $26. He added that the new methodology indicates $378 for a single family dwelling. He asked for a Public Hearing to be set for May 5, 2010 at 1:30 p.m. in Harris Hall.
MOTION: to approve ORDER 10-2-3-7.
Handy MOVED, Stewart SECONDED.
Stephanie Schulz, Land Management, recalled on October 20,
2009 the Board held a Fifth Reading on the current Metro Plan and the Public
Services Plan amendment to update the city of
Fleenor asked how time sensitive this was.
Schulz indicated that projects would begin on the long range planning program and she thought another reading on this would be difficult.
Fleenor commented that they are working with their city partners through the joint elected officials process to examine the Metro Plan. He wasnít sure whether deliberating to a conclusion will facilitate a more robust discussion on the Metro Plan as they move forward. He asked if they should roll this.
Schulz reported that the projects are upgrades to the 20 year need for the current Metro Plan. She said the JEO is working through the next iteration of whatever planning the metro area will be going through. She added that these projects are not about the future, they are designed from work the city analyzed on what the need is now, given they are at the end of the 20 year planning period.
Handy was comfortable with what they have to do to keep the process moving. He wanted a system and plan that works.
Clark explained that
Stewart stated that he was comfortable with what was presented.
Dwyer stated that he wanted a system that will keep water out of the river off of the neighbors and to give incentives to developers and builders to develop the kind of projects that donít let water go into the system.
Stewart thought they had work sessions and discussed
language and desires to get the projects adopted.
Schulz said they would have to get the language to the city
MOTION: to approve a Seventh reading and setting an Eighth Reading and Deliberation for Ordinance PA 1260 on August 18.
Handy MOVED, Dwyer SECONDED.
Len Goodwin, Springfield, explained that if the County
chooses not to adopt the Public Facilities Plan that will be in place either 30
days from yesterday or acknowledged by LCDC, it will be a Public Facilities Plan
that has new and different projects within the city of Springfield and the same
projects that are in the current Public Facilities Plan for everything outside
of Springfield. He said that
ROLL CALL VOTE: 5-0.
Fleenor said this was in direction of a board order that they funded the Association of O & C Counties for half of the Fiscal Year 2009/2010. He said a caveat was to promote them to follow the Oregon Open Meetings and Records Law. He said they take this seriously. He commented that in order for the citizens to have trust in the process they do have to have an open system. He wanted to establish the fact that they are paying attention.
10. PERFORMANCE AUDITOR
Stewart Bolinger, Performance Auditor, presented a summary of his activities discussed in Finance and Audit yesterday. He found out that he can audit the construction contract. He said he will report back on the matter.
Fleenor also asked to report back if there are any policy changes to avoid the construction from taking place.
Stewart reported that he is working with the analysis of the cost accounting system from IS for the implementation of software.
11. COMMISSIONERS' ANNOUNCEMENTS
Stewart announced that last Saturday he attended a
community meeting of the
Fleenor announced that he was having his 157th Community
Dialog on Thursday at the Eagleís Lodge in
12. EXECUTIVE SESSION as per ORS 192.660
13. OTHER BUSINESS
Fleenor had time to review it and the changes requested have been made.
MOTION: to approve sending the letter as modified.
Stewart MOVED, Dwyer SECONDED.
There being no further business, Commissioner Fleenor adjourned the meeting at 2:40 p.m.