July 13, 2010
Harris Hall Main Floor
Commissioner Bill Fleenor presided with Commissioner Rob Handy and Pete Sorenson present. Bill Dwyer and Faye Stewart were excused. County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.
ADJUSTMENTS TO THE AGENDA
Handy added for Wednesday under W.8.
c), an update on the 1-5
Fleenor reported that D1 for tomorrow is just a letter, not a board order.
Larry Severance, Dexter, reported that the 4H Fair is taking place and his family is involved at the fair with cattle. He said they canít use the fenced area this year. He thought they should be able to use the same area they did last year because it is a safety hazard where the cattle are now placed.
3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE
With regard to the photos, Sorenson asked if there is something the Board could do to prevent public access and to minimize trashing of the area. He indicated that he would be prepared to do that. With regard to the ice rink, he thought last weekís decision to go with the full cost recovery, putting the burden on the users was a good decision. He said the fee schedule is an ongoing process.
Handy asked how they should get the problem of garbage cleaned up. He asked if it should be taken up at the Board or if it was more appropriate for Spartz to take action with the Parks Department because they report directly to him.
Spartz said he has to talk with the Parks Department about the work being done to manage this. He said if Parks views this as something other than administrative, he will bring it back to the Board. He said he will work on this and it may include a temporary closure.
Fleenor wanted a discussion about a
waste mitigation program that has started as part of tipping fees.
He thought some of the money could be used for removing debris.
He noted with ice rink pricing, there are other places around the world
that charge less, but they have to take into consideration the population base.
He indicated that currently
Spartz recalled at last weekís
meeting it was directed that not less than $40,000 be supplied by the user
community toward getting the rink open this year.
Fleenor understood that last Friday was the drop dead with the RFP to get the dasher board repair done. He indicated that David Suchart, Management Services, found a consulting company today.
Fleenor asked if the contractor
would have a reasonable estimate this afternoon and if
Fleenor wanted an estimate back on the high side to get the dasher boards repaired so they can make a logical decision and they can bring this back under Emergency Business tomorrow.
Sorenson asked Evans would be able to meet the requirements.
Evans responded that it was his understanding that on Friday they will fully meet the financial requirements. He said Paypal was the biggest difficulty.
Sorenson asked if the Board needed to do anything else.
Fleenor said the challenge with the dasher board repair is to find a company that is certified licensed and insured that will provide the repairs necessary. He added that once installed, any subsequent accident will be shared between the contractor and County. He added that if they were to hire a local contractor to repair the dasher boards without experience, then their liability becomes significant to the continued operation. He was happy they were able to bring someone in from the east coast to repair the dasher boards.
Handy said the Board was interested
in making the final decision. He
said if they as a Board donít make a decision, it will be two weeks before
their next meeting. He asked what
they can accomplish as a Board and the pros and cons of putting
Spartz indicated that the Board is
not meeting next week and that complicates this matter.
He said if
Handy asked what will happen if the dasher board costs will be more than what they were anticipating.
Evans stated that they have the $40,000 that was needed by Friday or before. He said they will have additional money available above and beyond that. He said they want to wait to see what the consultant says things will cost. He believes they will have some cushion of money to deal with those changes. He said based on last week, he thought because the dasher board repairs had been done over time by the rink staff, the same was what was going to happen. He commented the consultant coming in was an added twist. He said if they can get an idea by Friday, if the amount is between $10,000 to $20,000, then they are okay. He added if it is more, they will have to determine whether they can cover the costs.
Sorenson thought this was important for the community. He thought the Board could convene a phone meeting. He said if it has to be an emergency decision they will get the commissioners together that are available. He thought if they get a commitment from Reno that the information would be available as soon as possible and from Evans that the ice community will be able to cover ďreasonable costsĒ, then those representations are enough for him to say go ahead and make it happen.
Fleenor said the Board has been steadfast in its desire to have this operation work on a full cost recovery basis including all necessary capital improvements to reinitiate the ice rink this season. He said at this point they are looking at full cost recovery. He added if a cost comes in above $40,000, (unless there is a change of vote), he asked if Evans would bridge the gap in order to assure them to proceed forward. He said every day they have to wait to get funds is one day less they will have a season.
Evans noted the consultant will be going to the rink at 10:00. He wanted to talk to the consultant and then revisit this. He thought his group could provide additional funds.
Fleenor asked him to come back tomorrow and let the Board know what he was willing to do.
Dave Stockdale, Parks, announced
that he has been appointed by Spartz as the charitable giving campaign
coordinator. He reported that
EarthShare proposed that they work as a co-participant with
Stockdale recalled that in the past
Stockdale said his recommendation is as long as the program is kept convenient and easy to administer, they should allow other umbrella foundations.
Spartz said the request form EarthShare is to be included in the United Charitable campaign this fall. He thought that based on what Stockdale said they could make it work. He noted the one caveat is they should only be including those organizations that are umbrellas with not less than 10 participating 501(c )(3). He though EarthShare should be brought on.
MOTION: for 2010 to direct
staff to include the
Sorenson MOVED, Handy SECONDED.
Handy asked if the umbrella corporations needed to be in the motion.
Spartz said there needs to be an additional comment that they only work with umbrella groups of not less than ten members.
Sorenson agreed to amend the motion. Handy seconded.
Stockdale indicated they will need to change the Lane Manual. He wanted to update the Lane Manual so it is more with what they practice and to make sure that it is not just for 2010, but that it is ongoing.
Fleenor asked Stockdale to work with Spartz and Richardson to make the changes for Lane Manual.
b. UPDATE/National Citizenís Survey 2009 Ė Moving Forward.
Jennifer Inman, Budget Analyst,
discussed the results of the Citizenís Survey 2009.
(Copy in file). She said they
wanted to gain the perceptions of the citizens regarding
Sorenson said he had concerns and issues. He doesnít think they should do more.
Fleenor thought they could explore the relevancy of county government and how much the citizens understand about county government.
Handy asked Spartz about his recommendation on moving the survey sooner.
Spartz wasnít sure whether they benefit from the survey if they do it now as opposed to later. He thought it was desirable to stay on schedule recommended by other users of the method and to keep doing surveys on a regular interval over time.
Sorenson thought they should bring this back for further discussion to get the other commissionersí input. He didnít think they should give direction until more commissioners are present. He recommended bringing this back on August.
Inman indicated she will bring back plans for the next National Citizen Survey.
PRESENTATION/Working for You Video, Community and Economic Development: Sustaining
7. COMMISSIONERS' ANNOUNCEMENTS
EXECUTIVE SESSION as per ORS
There being no further business, Commissioner Fleenor recessed the meeting at 11:05 a.m.