May 5, 2010

9:00 a.m.

Harris Hall Main Floor

APPROVED 3-30-2011


Commissioner Bill Fleenor presided with Commissioners Bill Dwyer, Bill Fleenor, Rob Handy and Faye Stewart present.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.








Keith Stanton, Florence, distributed hand outs. (Copy in file). He said that Lane County needs a financial report that both the citizens and the Board could use to explain to the citizens.  He noted that a CAFR is required by law and it contained 228 pages last year.  He added that a Popular Annual Financial Report or PAFR is a condensed form.  He noted that a PAFR is a supplement recommended by the Government Finance Office Association so that any County worker or average citizen could understand the tax districts financial and economic condition.  He proposed that a new volunteer citizen committee be formed to produce Lane County’s own PAFR.  He designed this committee to minimize County staff time and resources.  He said Lane County needs a financial report that is easy to read  and the citizens of Lane County are going to support. He thought that such a report would be a value to County residents and elected officials.


Joe Pilling, Monroe, distributed hand outs. (Copy in file).  He stated that he has a rock quarry on Territorial.  He indicated that his competitor is not happy as he was awarded Lane County’s contract as the successful bidder last year.  He said this year they bid on it and he received a letter from his competitor’s attorney.  He said he contacted other gravel operations and they all open after 6:30 a.m.  He stated that they offer a free dump site and their prices are lower than anyone.  He indicated the County could have saved $5,000 in rock and gravel if they would have used him last year.  He asked the Board to consider the information he distributed.


Bob Warren, state of Oregon, stated that he has enjoyed a long relationship with the Lane Metro Partnership.  He noted that due to limited resources, it is essential the state of Oregon has a partner to create living wage jobs in Oregon. He commented that it is the only way that the state can provide support for business expansion. He indicated that the County match guaranty is a strong case for funding in Salem and it creates a competitive edge for discretionary funding.  He commented that the Metro Partnership is a critical link in putting Lane County on the map.  He said it provides a data base of available buildings and properties with up to date contact information.  He added that Lane Metro Partnership sometime has time sensitive information.  He commented that the Lane Metro Partnership fills the need for a single point of contact and it is an irreplaceable partner for funding and the essential link to keep Lane County on the map for job creation and a strong advocate to grow and expand with high wage jobs in Lane County.


Mike Stickel, Ridgeline Pipe, Eugene, stated they manufacture PVC pipe for electrical and irrigation markets.  He gave the history of his company.  He said they employ 50 people in manufacturing jobs.  He indicated that Lane Metro Partnership has been a key resource and strategic ally for funding the development of their business.


Nikos Ridge, Ninkasi Brewing,  stated that his business continues to grow.  He noted that he started work with Lane Metro Partnership to get funds through the state of Oregon and to increase the education level of their staff.  He is working to get lottery funds to support their business.  He did not know about opportunities until Lane Metro Partnership spoke with them.  He added that he has been able to promote above average wage jobs.  He thanked Lane Metro Partnership for being valuable to them.


John Brown, Eugene, Board Chair, Lane Metro Partnership, stated that he sees firsthand the value of what Lane Metro Partnership does.  He said they are an incredible organization that is run lean and they are more than cost effective.  He thinks the investment Lane County puts into the Lane Metro Partnership is well worth it.




Dwyer stated that he has watched the Lane Metro Partnership operate.  He has been involved in the Economic Development Standing Committee and they did good work.  He said they put together good deals and they put people to work. He agrees that they can’t find a better model with results that indicate the effectiveness of the organization.  He thinks it is a tremendous investment.  He recalled that the County used to give Lane Metro Partnership more money to operate.  He commented that they do a yeoman’s job and he thinks it is the best use of video lottery dollars that they can possibly make.


Fleenor asked about the Precision Aggregate Products and their hours of operation.  He said they indicate they are open from 8:30 to 5.   He asked if the RFP states they need to be open by 6:00 a.m.


Spartz responded that the RFP states 6:30 a.m.


Richardson indicated that there has not been an appeal yet. She stated that there is a contracting award to be in front of the Board in two weeks and that was when they could discuss this.








A. Approval of Minutes


B. County Administration


1) ORDER 10-5-5-1/Transferring $13,700 from General Fund Operational Contingency Within General Expense to Expenditures Within General Fund County Administration to Commissioner Accounts.


C. Health and Human Services


1) ORDER 10-5-5-2/Amending Chapter 60 of Lane Manual to Revise Certain Health & Human Services Fees (LM 60.840) Effective May 15, 2010.


2) ORDER 10-5-5-3/ Re-Appointing Four Members and Appointing One New Member to the Human Services Commission Community Action Advisory Committee.


3) ORDER 10-5-5-4/Approving the Lane County Public Health Authority Plan for FY 2010-2011.


D. Human Resources


1) ORDER 10-5-5-5/Establishing the Quality Assurance and Safety Specialist Classification and Salary Range.


E. Public Works


1) ORDER 10-5-5-6/Alteration of a Portion of Gimpl Hill Road (County Road No. 441)(18-04-08, 09, 10 & 17).


MOTION: to approve the Consent Calendar.




VOTE: 5-0.


Stewart recalled that last night at the Budget Committee Meeting there was a member who spoke critical of one of the items.  He said he is being requested to make a trip to Washington, D.C. for important meetings in efforts for reauthorization and without the extra funds, his travel budget wouldn’t accommodate it.  He commented that there are reasons for this action and he expressed his reason and support.


Fleenor supported the motion because they have a high level of responsibility to provide customer service and constituent services and to promote timber payments and other activities.




a. Announcements






a. Announcements


Handy asked about a status report about Elections at the Fairgrounds


Richardson responded that for May’s election, the Fairgrounds will be used.  She added that going into next year’s budget cycle, it will be hard to come up with the funding to pay for it.  She indicated that after this election they will have a work session with the affected parties. She stated that they may not be able to fund the rental at the Fairgrounds out of Elections.


Fleenor asked for an update on the ballots.


Richardson indicated that there are statutory requirements and Oregon Administrative Rules around the printing of the ballots.  She said they have one machine that is certified by the state.  She recalled they used to use Koke Printers but they went out of business.  She added that they couldn’t find a business in Oregon who could do it.  She indicated the only other company who has done it is in California.  She said they would like to have a company that is located closer.  She indicated that are continuing to look for printers who show they can do the work but they have to make sure they don’t run into a problem.  She added they are also looking for a new ballot machine.


Stewart said he met with Instaprint and they were willing to purchase the equipment.  He added there are people in the community that would like the opportunity to do the business.  He thought it was premature to authorize new machines. 




a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/ Ordinance NO. PA 1268/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From “Agricultural Land” to “Rural Land”, Rezone That Land From “E-25/Exclusive Farm Use Zone” to “Rr-5/Rural Residential Zone”; Adopting Developed and Committed Land Exception and Adopting Saving and Severability Clauses (File Pa 09-5255; Rogers) (Second Reading and Public Hearing May 19, 2010).


MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing for Ordinance No. PA 1268.


Dwyer MOVED, Stewart SECONDED.


VOTE:  5-0.


a. DISCUSSION/Lane County Fleet Sustainability Initiatives.


Michael Johns, Public Works, recalled that a month ago he sent the Board an e-mail outlining the reasons they switched to biodiesel B5 blend.  He also discussed other sustainability issues. (Copy in file).  He said Lane County’s fleet of over 900 motorized pieces of equipment is the second largest emitter of greenhouse gases in the County.  He thought anything they could do to reduce the 7.24 tons of CO2 would be beneficial.  He said it made sense to switch to B5 blend because HB2186 mandated the use of B2 blend statewide commencing in October 2009.  He said the price difference is about $5,000 for the amount of diesel they use.  He said they reduce greenhouse gases by 275 tons.  He said the diesel budget was $1.65 million.  He said the use of B20 is not a viable option until more manufacturers warranty the engines.  He said they will have a 3.9 percent reduction of greenhouse gases by switching to the B5 blend.  He said in vehicle selection, they are going to right size vehicles when they order new vehicles.  He noted they currently have 17 hybrid vehicles.  He said they received a $70,000 grant from the DEQ from ARRA funds to help retrofit older diesel equipment.


Sorenson asked what Johns needs from the Board.


Johns said the Board needs to determine where they are with a Sustainability Action Plan.  He indicated that is what he is planning to do this summer.  He added that some of the things they won’t be able to do due to cost.


a. STATUS REPORT/Work Group for Lane Code/Manual/Comp Plan Revisions Per Adopted Land Management Division Program and Possible Consideration of a Board Order to Establish a Code Revision Work Group.


Matt Laird, Land Management, stated he is reporting back on the Lane County Land Use Task Force.  He recalled that it was created on March 17.  He said they are on meeting six, held on May 3.  The items discussed were developed and committed exceptions and non-resource designations.  He said there is no consensus to remove the development committed exceptions option.


With regard to non-resource designation, Laird explained the discussion is still pending.  He said they will continue the discussion at their next meeting.  He said F1 to F2 zone change will be discussed at the next meeting.  He put together a brief summary of code amendments submitted by the public. (copy in file)  He indicated that they received 11 submittals.  He asked what the next step is for prioritization.  He said they hadn’t done any analysis yet.


Fleenor wanted to look at technical fixes and language.


Laird responded that they have a housekeeping process moving forward and if it is a non policy related issue, they would route that into the housekeeping piece.  He said they will be targeting June 8 to bring back a packet with an analysis and a spreadsheet.


Laird stated the task force reached consensus on a compliance proposal.  He distributed it. (Copy in file).


Fleenor wanted the group to work on what would easily reach consensus. He didn’t want a full meeting delegated to this.


There being no further business, Commissioner Fleenor recessed the meeting into Executive Session at 10:50 a.m.


Melissa Zimmer

Recording Secretary