May 5, 2010

1:30 p.m.

Harris Hall Main Floor

APPROVED 3-30-2011


Commissioner Bill Fleenor presided with Commissioners Bill Dwyer, Rob Handy, Pete Sorenson and Faye Stewart present.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.




a. PUBLIC HEARING AND POSSIBLE ACTION/ORDER 10-2-3-7/Parks Five-Year SDC Methodology and Rate Review.


Todd Winter, Parks, explained that this is the Parks Five Year SDC Methodology and Rate Review.  He indicated that the final report is available to the public for review.  He noted the change in the methodology was a reduction in the single rate payer. He indicated that currently the fee for a single family dwelling is $404 and it will reduce to $378 due to the number of undeveloped park acres calculated since the SDC implementation.  He added there are no changes to the collection area.  He indicated that staff anticipates little comment.  He noted that the Home Builders has not contacted him.


Commissioner Fleenor opened the Public Hearing.  There being no one signed up to speak, he closed the Public Hearing.


Dwyer commended Winter and the consultant for review of the SDC cost and coming up with the right amount.  He noted the cities do not collect for them and if they did, it would be a different amount net to them.  He thought if they lowered the fee, they would be more apt to collect it.  He said they need methodology for stormwater and for the local access roads to recover some of their costs for maintenance.


Winter reported that he will bring the Parks SDC and roads at a future joint elected officials meeting.  He indicated that if the Board is in support, a final order will be prepared.


Dwyer asked to bring this back on the Consent Calendar.


b. PUBLIC HEARING AND POSSIBLE ACTION/ORDER 10-2-3-8/Certification of Final Assessments for Improvements to Harvey Road (County Road Number 1088) Between Mile Post 0.86 and Mile Post 1.44, and Setting Lien Values Against Adjacent Properties.


Frank Simas, Public Works, explained the purpose of this is to certify the final assessment for the Harvey Road project.  He noted it is the final step in the assessment as requested in ORS 371.  He recalled the Board directed the improvements.  He added that the improvements have been completed and certified for levying assessments on January 19, 2010 by Order 10-4-24-4 to all affected property owners.  He stated the original estimate for cost was $170,827.38, but the assessment was actually $132,201.91, a reduction of 22.61 percent of the total amount to be assessed.  He added that $35,899 of the assessment is to be deferred and $10,606.67 is the amount eligible for large frontage deferral but the owner has to request it.  He indicated that certain seniors are able to apply for a senior deferral based on age and median income.  He stated that once the final assessments are certified by the Board, he will send out notices to property owners.  He recalled past projects had an interest rate of  the prime interest rate plus three percent.  He indicated the interest rate is now 6.25 percent.  He recommended the Board approve the board order.


Commissioner Fleenor opened the Public Hearing,


William Loehr requested a deferment since he doesn’t take access to Harvey Road. 


Simas explained that the way the code is written, it is automatic and it states that the assessment shall be deferred.  He indicated that it will be deferred until the property is sold.  He said those proceeds come out of escrow.


Terry Ritter, asked questions.


There being no one else signed up to speak, Commissioner Fleenor closed the Public Hearing.


MOTION: to approve ORDER 10-2-3-8


Dwyer MOVED, Stewart SECONDED.


VOTE: 5-0.




a. DISCUSSION AND REPORT BACK/Goodpasture Covered Bridge (Bridge 39C119) Reduced Load Posting.


Bill Morgan, Public Works and Greg Osland, OBEC, gave a presentation on the reduced load posting for the Goodpasture Covered Bridge. (Copy in file).




a. DISCUSSION AND POSSIBLE ACTION/Lane Metro Partnership Performance Review as Per Board Order 10-1-27-15.


Fleenor indicated that they brought this item back to the Board for a report.    He indicated that during the budget process the County negatively impacted the Lane Metro Partnership.  He wanted people to know that the Lane Metro Partnership has been fully funded.  He added there have been no funding gaps and they have been held harmless.


Jack Roberts, Lane Metro Partnership, recalled that this came up during the end of the budget proceedings where dues to Lane Metro Partnership were not included in the base budget.  He noted the money was kept in Economic Development.  He stated that this is video lottery funding and they can’t use it for the jails.  He reported the Board authorized a six month contract to develop some of the plans.  He indicated that he has received full funding and the Lane Metro Partnership has not been adversely impacted.


Fleenor asked if Roberts believes the Board has been business unfriendly and to give specific examples.


Roberts responded that the Board has not been anti-business.  He stated that they have a problem this year because of the state of the video lottery funds.  He indicated that Lane County has always helped with economic development.  He added that Lane County has been effective in leveraging money with the state.  He commented that Lane Metro Partnership is a good model to use locally and for the state.


Dwyer stated that the Lane Metro Partnership does a yeoman’s job because it is performance based.  He asked Mike McKenzie-Bahr, Economic Development, to grade them on the basis of reaching objectives for the board order.


Fleenor indicated that they are trying to do this in a civil manner.  He didn’t want personalities and little subjectivity.  He wanted to have it more like a performance review so they can both come out winners.  He wants to work together with the Lane Metro Partnership.


Dwyer commented that for per capita jobs, this is the best bang for their buck.  He commented that without the Lane Metro Partnership they wouldn’t have opportunities. He stated they are the catalyst.  He added that they bring proposals and when they do an RFP, they ask for the Board to review them for the best bang for their buck.


Roberts indicated that he has been in contact with the cities of Springfield and Eugene.  He went to their Budget Committee meetings.  He indicated that dues are in the city manager of Springfield’s budget and it is also in the city of Eugene’s budget.  He stated they are committed at the current funding level.  He said that they haven’t done this before but thought it was a good exercise.  He wanted to make an annual report for those questions raised and to clear the air.  He said their organization is private, non- profit and is part of three governmental bodies and two chambers.  He wants to have strong support of all the government partners.




Stewart announced on Saturday that there is a community meeting in Vida.


13. EXECUTIVE SESSION as per ORS 192.660








There being no further business, Commissioner Fleenor adjourned the meeting at 3:15 p.m.


Melissa Zimmer

Recording Secretary