BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, DECEMBER 14, 2010 - HOUSING AND COMMUNITY SERVICES AGENCY

8:00 a.m.  (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

8:00 a.m. estimated time

 

(Expected maximum time 10 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

8:05 a.m. estimated time

 

4. REGULAR BUSINESS

8:10 a.m. estimated time  

 

a. DISCUSSION/Agency’s Draft Strategic Plan. (Larry Abel, Executive Director; Stan Biles, Consultant) (estimated 30 minutes) View Material

 


 

WEDNESDAY, DECEMBER 15, 2010 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.  (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

 

#2. PUBLIC COMMENTS

9:00 a.m. estimated time

 

(Expected maximum time 10 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:10 a.m. estimated time

 

4. CONSENT CALENDAR

9:15 a.m. estimated time

 

a. ORDER 10-12-15-1H/In the Matter of Accepting a Bid and Awarding a Contract for the Weatherization of Homes Project, 10-R-0070. (Barry Pitzer, Energy Services Supervisor) View Material

 

b. ORDER 10-12-15-2H/In the Matter of Approving the Public Housing Assessment System Certification for the Fiscal Year Ended September 30, 2010. (Larry Abel, Executive Director, HACSA) View Material

 

c. Approval of Minutes:

April 28, 2010, HACSA, 9:00 a.m.

May 11, 2010, HACSA, 9:00 a.m.

July 14, 2010, HACSA, 9:00 a.m.

July 28, 2010, HACSA, 9:00 a.m.

September 15, 2010, HACSA, 9:00 a.m.

September 28, 2010, HACSA, 9:00 a.m.

September 29, 2010, HACSA, 9:00 a.m.

November 23, 2010, HACSA, 9:00 a.m.

 

5. REGULAR BUSINESS

9:20 a.m. estimated time  

 

a. ORDER 10-12-15-3H/In the Matter of Approving the Agency’s Five-Year Strategic Plan. (Larry Abel, Executive Director) (estimated 10 minutes) View Material

 


 

WEDNESDAY, DECEMBER 15, 2010 - REGULAR MEETING

following HACSA                                          (Harris Hall Main Floor)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

9:30 a.m. estimated time  

 

#2. PUBLIC COMMENTS

9:35 a.m. estimated time  

 

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:55 a.m. estimated time  

 

4. PUBLIC HEARING

10:05 a.m. estimated time  

 

a. PUBLIC HEARING / ORDER 10-12-15-1/In the Matter of Adopting the FY 2010-2011 Supplemental Budget #1, and Making, Reducing and Transferring Appropriations.  (Jennifer Inman, Sr. Management Analyst) (estimated 20 minutes) View Material

 

#5. EMERGENCY BUSINESS

10:25 a.m. estimated time  

 

6. CONSENT CALENDAR

10:28 a.m. estimated time  

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:

April 15, 2009, Regular Meeting, 9:00 a.m.

April 15, 2009, Regular Meeting, Following Board of Health

September 23, 2009, Regular Meeting, 9:00 a.m.

November 2, 2010, Regular Meeting, 9:00 a.m.

November 23, 2010, Regular Meeting, Following HACSA

November 23, 2010, Regular Meeting, 1:30 p.m.

 

B. Board of Commissioners

                       

1) ORDER 10-12-15-2/In the Matter of Acknowledging the FCC Award of a New Non-commercial Educational Full Power FM Radio Station Construction Permit to Lane County Nonprofit, West Lane Translator, Inc. (Commissioner Fleenor) View Material

 

C. County Administration

                       

1) ORDER 10-12-15-3/In the Matter of Transferring $300 from General Fund Operational Contingency to Materials and Services Within General Expense to Support the 2010 Martin Luther King, Jr. Celebration. (Christine Moody, Budget and Financial Planning Manager) View Material

 

D. County Counsel

                       

1) ORDER 10-12-15-4/In the Matter of Amending the Contract Amount for Legal Services Provided by Harrang Long Gary Rudnick PC. (Stephen Vorhes, County Counsel) View Material

 

E. Health and Human Services

                       

1) ORDER 10-12-15-5/In the Matter of Approving an Amendment from Oregon Housing and Community Services of $3,624,978 to Increase the Intergovernmental Revenue Agreement to a New Total of $17,000,000 and Appropriating an Additional $3,624,978 in Revenues and Expenditures for 2010-2011 in Fund 285 Department of Health & Human Services In Order to Accept Additional Revenues for Human Services Programs in Lane County. (Rob Rockstroh, Health and Human Services Director) View Material

 

F. Public Works

 

1) ORDER 10-12-15-6/In the Matter of Issuing a Notice of Quiet Zone Establishment for Highway/Railroad Grade Crossing Number CF-583.80 (ODOT) / 766237R (USDOT) on Winfrey Road, Westfir, Oregon. (Ed Chastain, Traffic Engineer) View Material

 

2) ORDER 10-12-15-7/In the Matter of Accepting Dedications of Land to be Used as a Public Road Easement for Access to the Junction City Prison Site (16-04-20). (Mike Jackson, County Surveyor) View Material

 

3) ORDER 10-12-15-8/In the Matter of Awarding a Three-Year Requirements Contract to The Jerry Brown Company, Inc., for the Purchase of Cardlock Fuel and Fueling Services in Veneta, Contract RFP 10/11 FS-04. (Michael Johns, Fleet Manager) View Material

 

4) ORDER 10-12-15-9/In the Matter of Approving a Reimbursable Agreement with Federal Highway Administration (FHWA) for Five Rivers Road Culvert Replacement Project to be Funded Through the Oregon Forest Highway Program and that Public Works Staff be Authorized to Prepare the Necessary Right of Way Plan and Amend the Capital Improvement Program FY 11-15 to Reflect the Funding Source Change, and that the County Administrator is Authorized to Execute all Related Agreements, Amendments, and Construction Contracts. (Bill Morgan, County Engineer) View Material

 

5) ORDER 10-12-15-10/In the Matter of Proceedings on Remand from the Land Use Board of Appeals of the Board of Commissioners Decision on an Appeal of a Hearings Official Decision Reversing the Planning Director’s Denial of a Group Care Home (LMD File  No. PA 09-5314/Teen Challenge) (Stephen Vorhes, County Counsel) View Material

 

G. Management Services

 

1) ORDER 10-12-15-11/In the Matter of Acknowledging Receipt of the Lane County, Oregon Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2010, and Setting Forth the Corrective Measures for Deficiencies Contained Therein. (Mike Barnhart, Finance Manager) View Material

 

2) ORDER 10-12-15-12/In the Matter of Permitting the Wayne Morse Historical Park Corporation to Have Inscribed Additional
Pavers and Spacers on the Wayne Morse Free Speech Plaza. (David Suchart, Management Services Director) View Material

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, DECEMBER 15, 2010 - REGULAR MEETING (Continued)

 

7. HEALTH AND HUMAN SERVICES

10:30 a.m. estimated time  

 

a. DISCUSSION / ORDER 10-12-15-13/In the Matter of Considering Protests and Awarding Contracts to Provide Human Services to Low-Income, Disadvantaged, and Disabled Lane County Residents. (Rob Rockstroh, Health and Human Services Director) (estimated 60 minutes) (10:30 A.M. TIME CERTAIN) View Material View Material

 

8. COUNTY COUNSEL

11:30 a.m. estimated time  

 

a. Announcements

 

9. EXECUTIVE SESSION as per ORS 192.660 View Material

(Commissioners' Conference Room)

11:35 a.m. estimated time  

 

Noon – 1:30 p.m. (recess)

 

1:30 p.m.      (Harris Hall Main Floor)

 

10. PUBLIC HEARINGS

 

a. TENTH READING / PUBLIC HEARING/Ordinance No. PA 1260/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Consistent with Policy G.3 in Chapter III, Section G, Public Facilities and  Services Element; Amending Table 6, Table 18, Table 19, Map 3 and Map 8 of the Public Facilities and Services Plan (PFSP); and Adopting Savings and Severability Clauses. (Metro Plan Amendment) (Applicant; Springfield) (NBA & PM 7/8/09, 7/22/09, 8/5/09, 8/26/09, 10/20/09, 11/04/09, 2/3/10, 8/18/10, 9/28/10) (Bill Morgan, County Engineer; Stephanie Schulz, Associate Planner) (estimated 15 minutes)

           

b. SECOND READING / PUBLIC HEARING / POSSIBLE DELIBERATIONS/Amendments to the Social Host Ordinance, Lane Code 6.900, Amending Sections 1(h), 3, 4, and Adding 5(c). (NBA & PM 11/23/10) (Liane Richardson, County Administrator) (estimated 20 minutes) 

 

11. COUNTY ADMINISTRATION

2:05 p.m. estimated time  

 

a. Announcements

 

b. REPORT BACK/Naming Policy for Public Facilities. (Liane Richardson, County Administrator) (estimated 30 minutes) View Material

2:10 p.m. estimated time  

 

c. REPORT BACK/Trip to Washington D.C. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 30 minutes)

2:40 p.m. estimated time  

 

12. COMMISSIONERS’ BUSINESS

 

a. DISCUSSION / POSSIBLE ACTION/Vegetation Management Advisory Committee (VMAC) Recommendations. (Commissioner Handy) (estimated 30 minutes)

3:10 p.m. estimated time  

 

b. Announcements

 

13. COMMISSIONERS' ANNOUNCEMENTS

3:40 p.m. estimated time  

 

14. REVIEW ASSIGNMENTS

3:45 p.m. estimated time  

 

15. EXECUTIVE SESSION as per ORS 192.660 View Material

(Commissioners' Conference Room)

3:50 p.m. estimated time  

 

16. OTHER BUSINESS

 


 

*NOTE: Next scheduled Board of Commissioners' Meeting Monday, January 3, and/or Wednesday, January 5, 2011.