BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, MARCH 16, 2010 – REGULAR MEETING

9:00 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

9:00 a.m. estimated time  

 

#2. PUBLIC COMMENTS

9:05 a.m. estimated time  

 

(Expected maximum time 10 – 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:15 a.m. estimated time    

 

4. EMERGENCY BUSINESS

9:25 a.m. estimated time

 

5. COUNTY ADMINISTRATION

9:30 a.m. estimated time  

a. Announcements

 

6. COUNTY COUNSEL

9:35 a.m. estimated time  

 

a. Announcements

 

7. PERFORMANCE AUDITOR

9:40 a.m. estimated time  

 

a. Announcements

 

b.  REPORT BACK/Update on Public Contracting for Major Projects. (Stewart Bolinger) (estimated 10 minute presentation, 15 minutes Q&A)

 

8. SHERIFF’S OFFICE

10:10 a.m. estimated time    

 

a. REPORT BACK/Status of Courthouse Security. (Commissioner Fleenor; Tom Turner, Undersheriff) (estimated 10 minute presentation, 15 minutes Q&A) View Material

 

9. COMMISSIONERS’ BUSINESS

10:35 a.m. estimated time    

 

a. REPORT and POSSIBLE ACTION/Southern Oregon Counties Oregon Solutions Project, Southern Oregon Clean Energy Alliance (SOCEA) and Consideration of Lane County Signing a Memorandum of Understanding with Douglas, Coos, Josephine, and Curry Counties and join SOCEA. (Commissioner Stewart, member of the Oregon Solutions Project) (estimated 5 minute presentation; 15 minutes Q&A) View Material View Material

 

b. REPORT/ICLEA – Local Governments for Sustainability. (Commissioner Handy; Kevin Matthews, Environmental Planning Analyst) (estimated 20 minute presentation; 40 minutes Q&A) (11:00 a.m. TIME CERTAIN) View Material

 

Noon – 1:30 p.m. (recess)

 

1:30 p.m.   (Harris Hall Main Floor)

 

10.  COUNTY ADMINISTRATION

1:30 p.m. estimated time    

 

a. DISCUSSION and POSSIBLE ACTION/HR 1956. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 5 minute presentation, 10 minutes Q&A) View Material

 

b. REPORT BACK/United Front Debrief. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 30 minute presentation, 15 minutes Q&A) View Material

 

11. COMMISSIONERS’ BUSINESS

2:30 p.m. estimated time  

 

a. DISCUSSION/In the Matter of Selecting Newspapers to Publish Monthly Notice of Expenditures, Personal Property Tax Warrants, and Notices of Real Property Tax Foreclosure. (Liane Richardson, County Counsel; Ted Taylor, Editor, Eugene Weekly; Kelly Grant, Advertising Manager, The Register-Guard; David Pero, Chief Operating Officer, The Register-Guard) (estimated 20 minute presentation, 40 minutes Q&A) (2:30 p.m. TIME CERTAIN) View Material View Material View Material View Material

 

12. COMMISSIONERS' ANNOUNCEMENTS

3:30 p.m. estimated time  

 

13. REVIEW ASSIGNMENTS

3:35 p.m. estimated time  

 

14. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

3:40 p.m. estimated time  

 

15. OTHER BUSINESS

 

______________________________________________________________________________

WEDNESDAY, MARCH 17, 2010 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.  (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.    

 

1. ADJUSTMENTS TO THE AGENDA

9:00 a.m. estimated time        

 

#2. PUBLIC COMMENTS

9:05 a.m. estimated time        

 

(Expected maximum time 10 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:10 a.m. estimated time        

 

4. CONSENT CALENDAR

9:15 a.m. estimated time          

 

a. ORDER 10-3-17-1H/In the Matter of Approving Contract 10-C-0041 (Construction Management/General Contractor Services) for the Rehabilitation of the Heeran Center in Eugene. (Larry Abel, Executive Director; James McCoy, Development Director) View Material 

 

b. ORDER 10-3-17-2H/In the Matter of Ratifying the Award of Bath Upgrades at McKenzie Village. (Larry Abel, Executive Director, HACSA) View Material

 

c.  ORDER 10-3-17-3H/In the Matter of Extending the Term on One Resident Commissioner to the HACSA Board of Commissioners. (Dorothy Cummings, Administrative Services Supervisor) View Material

 

d.  Approval of Minutes:

January 27, 2010, HACSA, 9:00 a.m.

February 3, 2010, HACSA, 9:00 a.m.

______________________________________________________________________________

 

WEDNESDAY, MARCH  17, 2010 - REGULAR MEETING

9:20 a.m.    (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

9:20 a.m. estimated time  

 

#2. PUBLIC COMMENTS

9:25 a.m. estimated time  

 

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:55 a.m. estimated time    

 

4. EMERGENCY BUSINESS

10:05 a.m. estimated time  

 

5. CONSENT CALENDAR

10:10 a.m. estimated time  

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:

January 26, 2010, Regular Meeting, 1:30 p.m.

January 27, 2010, Regular Meeting, following HACSA

January 27, 2010, Regular Meeting, 1:30 p.m.

February 3, 2010, Regular Meeting, following HACSA

February 3, 2010, Regular Meeting, 1:30 p.m.

February 16, 2010, Regular Meeting, 9:00 a.m.

February 16, 2010, Regular Meeting, 1:30 p.m.

February 17, 2010, Regular Meeting, 9:00 a.m.

February 26, 2010, JEO Meeting, 12:00 p.m.

 

B. County Administration  

 

1)  ORDER 10-3-17-1/In the Matter of Approving a $79,476 Grant to the Port of Siuslaw to Complete the Fisherman’s Ice Machine, and Appropriate Funds in the Amount of $79,476 in Fund 275, the Industrial Revolving Fund. (Mike McKenzie-Bahr, Community and Economic Development Manager) View Material

C. Health and Human Resources

 

1) ORDER 10-3-17-2/In the Matter of Appointing One Member to the Community Health Council. (Rob Rockstroh, Health and Human Services Director) View Material

 

2) ORDER 10-3-17-3/In the Matter of Approving the 2011-13 Lane County Mental Health and Addictions Implementation Plan. (Rob Rockstroh, Health and Human Services Director) View Material

 

D. Human Resources

 

1) ORDER 10-3-17-4/In the Matter of Approving an Amendment to the Deferred Compensation Investment Consulting Contract. (Annette Scarle, Risk Management Supervisor)  View Material

 

2) ORDER 10-3-17-5/In the Matter of Approving an Amendment to the Great West Retirement Services Contract to Act as the Deferred Compensation Third Part Administrator for Record Keeping and Communication Services and Delegating Authority the County Administrator to Execute the Five-Year Amendment. (Annette Scarle, Risk Program Supervisor) View Material

 

3) ORDER 10-3-17-6/In the Matter of Establishing a 5% Bilingual Premium Pay for Non-Represented Staff. (Hector Rios, Sr. HR Analyst) View Material

 

5. CONSENT CALENDAR

 

E. Public Safety

 

1) ORDER 10-3-17-7/In the Matter of Approving Execution of Amendment #1 to Facility Staffing Agreement with Pace Staffing Services, LLC and Amendment #1 to the Inmate Medical Services Contract with Judy M. Pinsonneault, D.O., Both Providing Medical Services in the Lane County Corrections Facility in the Amounts of $150,000 and $87,600 Respectively. (Sheriff Russ Burger) View Material

 

F. Public Works

 

1) ORDER 10-3-17-8/In the Matter of Amending Chapter 4 of Lane Manual to Modify Provisions of the Lane County Firewise Incentives Program (LM 4.305). (Keir Miller, Planner) View Material

 

2) ORDER 10-3-17-9/In the Matter of Approving the Sisters Area Chamber of Commerce's request for a letter of support for Designation of the McKenzie Pass Scenic Bikeway. (Mark Bernard, Senior Planner) View Material

 

3) ORDER 10-3-17-10/In the Matter of Awarding a Contract to Papé Trucks, Inc. dba Pape’ Kenworth, in the amount of $92,925, for the Purchase of  one (1) new, 33,000 GVW Diesel-Powered Truck, With no Trade-in, Contract FY09/10 FS-05. (Ron Gernhardt, Fleet Purchasing Specialist) View Material

 

4) ORDER 10-3-17-11/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Liquid Asphalt Materials, Delivery, CRC Distributor and Operator Needs During the Fiscal Year 2010-2011, Prospective Contract No. 10/11-M&S-52 and that the County Administrator be Authorized to Sign the Contracts. (Arno Nelson, Road Maintenance Manager) View Material

 

5) ORDER 10-3-17-12/In the Matter of Appointing two Members to the Parks Advisory Committee for the Two at-Large Positions. (Todd Winter, Parks Manager) View Material

 

G. Youth Services

 

1) ORDER 10-3-17-13/In the Matter of Ratifying the County Administrator’s Decision Authorizing Submission of a Grant Proposal in the Amount of $325,000 for Three Year Funding for the Juvenile Drug Court Through SAMSHA Funding and Authorizing the Acceptance of any Resulting Grant Award (Lisa Smith, Youth Services Director) View Material

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, MARCH 17, 2010 - REGULAR MEETING

 

6. COUNTY ADMINISTRATION

10:15 a.m. estimated time  

a. Announcements

 

7. COUNTY COUNSEL

10:20 a.m. estimated time  

a. Announcements

 

8. PUBLIC WORKS

 

a.  ORDER 10-3-17-14/In the Matter of Electing Whether or Not to Hear Arguments on an Appeal of a Hearings Official's Decision Reversing the Planning Director’s Denial of a Group Care Home  (File PA 09-5314/Teen Challenge). (Jerry Kendall, Planner) (estimated 10 minute presentation, 20 minutes Q&A) View Material

10:25 a.m. estimated time    

 

b. REPORT BACK/Status of the Lane County Floodplain and Riparian Ordinance Updates. (Keir Miller, Planner) (estimated 5 minute presentation, 25 minutes Q&A) View Material

10:55 a.m. estimated time    

 

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA  1270/In the Matter of Taking a Goal 2 Reasons Exception To Goal 11 (Public Facilities And Services) and Amending The Lane County Rural Comprehensive Plan Goal 11 Policies to Allow Extraterritorial Extension of Wastewater Service Outside the Junction City Urban Growth Boundary (UGB) to Provide Wastewater Service to Lands Inside the Junction City UGB And to Allow Connection of Wastewater Service to Specific Rural Properties Affected by Extension of Wastewater Service to Serve Lands Inside the UGB. (File No. PA 10-5056; Applicant: City of Junction City) (Second Reading and Public Hearing March 31, 2010). (Stephanie Schulz, Planner) (estimated 5 minutes) View Material

11:25 a.m. estimated time

 

d. ORDER 10-2-24-2/In the Matter of Authorizing an Intergovernmental Agreement with the City of Florence to Conduct a Groundwater Quality Study in the North Florence Dunal Aquifer and Authorizing the County Administrator to Execute the Agreement. (Daniel Hurley, Senior Engineer Associate, Waste Management) (estimated 5 minute presentation, 25 minutes Q&A) View Material

11:30 a.m. estimated time  

 

Noon – 1:30 p.m. (recess)


1:30 p.m.   (Harris Hall Main Floor)

 

9. PUBLIC WORKS

1:30 p.m. estimated time  

 

a. STATUS REPORT/Work Group for Lane Code/Manual/Comp Plan Revisions Per Adopted Land Management Division Program and Possible Consideration of a Board Order to Establish a Code Revision Work Group. (Commissioner Fleenor; Marsha Miller, Public Works Director; Matt Laird, Land Management Manager) (estimated 10 minute presentation, 35 minutes Q&A) View Material

 

10. COMMISSIONERS' BUSINESS

 

a. DISCUSSION/ACKNOWLEDGEMENT OF APPLICATION  WITHDRAWAL/Ordinance No. PA 1264/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Land Use Diagram; Amending the Corresponding Willakenzie Area Plan Land Use Diagrams; and Adopting Savings and Severability Clauses (Applicant: City of Eugene) (File No. PA 09-5465) (NBA & PM 9/30/09, 10/27/09, 11/10/09). (Marsha Miller, Public Works Director; Stephanie Schulz, Planner) (estimated 5 minute presentation, 10 minutes Q&A) View Material

2:15 p.m. estimated time    

 

b. REPORT BACK/Urban Renewal District Briefing. (Jeff Spartz, County Administrator; Liane Richardson, County Counsel) (estimated 5 minute presentation, 15 minutes Q&A)

2:30 p.m. estimated time   

 

c. ORDER 10-3-17-15/In the Matter of Entering Into a Memorandum of Understanding to Establish the Southern Oregon Energy Alliance (SOCEA). View Material

 

11. COMMISSIONERS' ANNOUNCEMENTS

2:50 p.m. estimated time  

 

12. REVIEW ASSIGNMENTS

2:55 p.m. estimated time  

 

13. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

3:00 p.m. estimated time  

 

14. OTHER BUSINESS

 

*NOTE:  Estimated Times

_____________________________________________________________________________

NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, March 30 and/or Wednesday, March 31, 2010.