BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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WEDNESDAY, JUNE 23, 2010 - REGULAR MEETING

9:00 a.m.     (Harris Hall Main Floor)

(estimated time)

 

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

 

1. ADJUSTMENTS TO THE AGENDA

9:00 a.m. estimated time    

 

2. PUBLIC COMMENTS #

9:05 a.m. estimated time  

 

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

9:35 a.m. estimated time    

 

4.  PUBLIC HEARINGS

 

a.  PUBLIC HEARING AND ORDER 10-6-23-1/In the Matter of Adopting the FY 2009-2010 Supplemental Budget #4, Making, Reducing and Transferring Appropriations. (Jeff Spartz, County Administrator; and Christine Moody, Budget and Planning Manager) (estimated 15 minutes) View Material

9:45 a.m. estimated time

 

b.  PUBLIC HEARING AND ORDER 10-6-23-2/In the Matter of Adopting the 2010-2011 Lane County Budget, Making Appropriations and Levying Taxes. (Jeff Spartz, County Administrator; and Christine Moody, Budget and Planning Manager) (estimated 15 minutes) View Material

10:00 a.m. estimated time  

 

5. EMERGENCY BUSINESS

10:15 a.m. estimated time    

 

6. CONSENT CALENDAR

10:20 a.m. estimated time  

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

 

A. Approval of Minutes:

May 14, 2008, Regular Meeting, 9:00 a.m.

May 28, 2008, Regular Meeting, following MWSD

August 5, 2008, Work Session, 9:00 a.m.

February 10, 2010, Regular Meeting, 1:30 p.m.

February 24, 2010, Regular Meeting, 9:20 a.m.

February 24, 2010, Regular Meeting, 1:30 p.m.

June 8, 2010, Regular Meeting, 9:00 a.m.

 

B. County Counsel

 

1) ORDER 10-6-23-3/In the Matter of Amending Chapter 20 of the Lane Manual to Revise Election Supplies and Services Exemption (LM 20.170). (Cheryl Betschart, County Clerk) View Material

 

2) ORDER 10-6-23-4/In the Matter of Reappointing Justices Pro Tempore for the Central Lane Justice Court Through January 7, 2011. (Liane Richardson, County Counsel) View Material

 

C. Health and Human Services

 

1) ORDER 10-6-23-5/In the Matter of Awarding Two 3-Year Revenue Contracts for Parking Management Services to Boy Scout Troop 100 ($277,000) and Oak Street Child Development Center ($65,000) for Total Revenues of $342,000 . (Al Levine, Program Manager) View Material

 

D. Management Services

 

1) ORDER 10-6-23-6/In the Matter of Accepting Bids Tendered for Surplus County Owned real Property at a Sheriff’s Sale on June 4, 2010 and Executing the Quitclaim Deeds. (Jeff Turk, Property Management Officer) View Material

 

2) ORDER 10-6-23-7/In the Matter of Authorizing the County Administrator to Execute a Ten-Year Lease Agreement with Sheltercare for County Owned Property at 1545 S. Brooklyn, Eugene, Commonly Known as the Shankle Safe Haven Facility. (Jeff Turk, Property Management Officer) View Material

 

E. Public Works

 

1) ORDER 10-6-23-8/In the Matter of Awarding a Three-Year Requirements Contract to PetroCard Systems for the Purchase of Cardlock Fuel and Fueling Services in Eugene, Contract RFP10/11 FS-01. (Michael Johns, Fleet Services Manager) View Material

 

2) ORDER 10-6-23-9/In the Matter of Awarding a Three-Year Requirements Contract to PetroCard Systems for the Purchase of Cardlock Fuel and Fueling Services in Florence, Contract RFP 10/11 FS-02. (Michael Johns, Fleet Services Manager) View Material

 

3) ORDER 10-6-23-10/In the Matter of Amending Board Order No. 10-5-19-4 to Add Bob Mullins Trucking, Inc. to the List of Various Contractors Awarded Requirements Contracts for the Rental of Heavy Equipment to Supplement County Resourses for Ongoing Operations and during Emergencies caused by Floods, Windstorms and other Disasters during the period of July 1, 2010 to June 30, 2011, Contract No. RM 10/11-01. (John Petsch, Maintenance Planner) View Material

 

4) ORDER 10-6-23-11/In the Matter of Awarding a Contract for Construction Manager/General Contractor (CM/GC) Services to Chambers Construction Company for the Public Works Customer Service Center. (Tanya Heaton, Administrative Services Manager) View Material

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, JUNE 23, 2010 - REGULAR MEETING

 

7. COUNTY ADMINISTRATION

 

a. Announcements

10:25 a.m. estimated time

 

b.  ORDER 10-6-23-12/In the Matter of Creating a Microenterprise Area that Includes; Lane County, Harney County and Junction City, Excluding Eugene and Springfield and Supporting Junction City's Submission of a 2010 Community Development Block Grant for Microenterprise Assistance and Authorizing the County Administrator to Sign all Grant Agreement Documents. (Mike McKenzie-Bahr, Community and Economic Development Manager) (estimated 5 minute presentation; 10 minutes Q&A) View Material

10:30 a.m. estimated time  

 

8. FAIRGROUNDS

 

a. REPORT BACK AND POSSIBLE ACTION/Ice Rink. (Jeff Spartz, County Administrator; Rick Reno, Fairgrounds Manager; David Suchart, Management Services Director) (estimated 45 minutes) View Material

10:45 a.m. estimated time

 

9. PERFORMANCE AUDITOR

 

a. Announcements

11:30 a.m. estimated time

 

10.  PUBLIC WORKS

 

a. ORDER 10-6-23-13/In the Matter of Amending Order No. 10-5-12-1 to Include the I-5 at Coburg Project in the Public Works Capital Improvement Plan. (Jeff Spartz, County Administrator; Celia Barry, Transportation Planning Manager) (estimated 20 minutes) View Material

11:35 a.m. estimated time

 

b. ORDER 10-6-23-14/In the Matter of Authorizing the County Administrator to Sign an Intergovernmental Agreement Between the Oregon Department of Transportation, the City of Coburg, and the County Regarding Access Management on Pearl Street, Van Duyn Road, and Coburg Industrial Way North. (Celia Barry, Transportation Planning Manager; Shashi Bajracharya, Senior Engineering Associate) (estimated 10 minutes) View Material

11:55 a.m. estimated time

 

c. STATUS REPORT/ Work Group for Lane Code/Manual/Comp Plan Revisions. (Matt Laird, Land Management Manager) (estimated 5 minute presentation, 15 minutes Q&A)

12:05 p.m. estimated time

 

11. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

12:25 p.m. estimated time

 

12:30 p.m. – 1:30 p.m. (recess)

 

1:30 p.m.   (Commissioners’ Conference Room)

 

12.  PUBLIC HEARINGS

 

a. PUBLIC HEARING AND DELIBERATION/Ordinance No. 4-10/In the Matter of Amending Chapter 2 of Lane Code to Establish a Criminal History Record check Policy with Respect to Persons Selected for Employment, County Contractors, and Volunteers (NBA & PM  6/8/10). (Russ Burger, Sheriff)

 

b. PUBLIC HEARING, DISCUSSION AND POSSIBLE ORDER 10-6-23-15/In the Matter of Proposing Bylaws for an Area Commission on Transportation (ACT) for Lane County. (Gail Achterman, Oregon Transportation Commission Chair; Alan Brown, Oregon Transportation Commissioner; Sonny Chickering, Oregon Department of Transportation; Savannah Crawford, Oregon Department of Transportation; Jeff Spartz, County Administrator; Celia Barry, Transportation Planning & Traffic Manager; Rob Zako, Project Manager) (estimated 2 hours) (2:00 p.m.) View Material

 

13. COMMISSIONERS' ANNOUNCEMENTS

3:30 p.m. estimated time   

 

14. REVIEW ASSIGNMENTS

3:35 p.m. estimated time

 

15. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

3:40 p.m. estimated time

 

16. OTHER BUSINESS

_____________________________________________________________________________

NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, July 6 and/or Wednesday, July 7, 2010.