Lane County
Board of Commissioners

AGENDA

PUBLIC SERVICE BUILDING, 125 E. 8TH AVENUE, EUGENE, OR 97401
541-682-4203 | TDD: 541-682-3995
The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation,
chemical sensitivity need, etc.), please make your request at least 48 hours prior to the meeting.
A complete copy of the Board agenda packet is available for review in the Commissioners' Office approximately 2 days prior to the meeting date.
Board Meeting Webcasts are available to view for most meetings.

(View Material) documents are in PDF format.
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LEGEND
PM = Previous Material
NBA = Notice of Board Action
# = Sign-up sheets available at entrance


TUESDAY, FEBRUARY 22, 2011 - JOINT CITY OF SPRINGFIELD/BOARD OF COMMISSIONERS' MEETING
6:00 p.m.  (Springfield Library Meeting Room)

1. WORK SESSION/Springfield 2030 Refinement Plan and Urban Growth Boundary. (Linda Pauly, City of Springfield Planning Supervisor) View Material


WEDNESDAY, FEBRUARY 23, 2011 - REGULAR MEETING
9:00 a.m.  (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA
9:00 a.m. estimated time  

#2. PUBLIC COMMENTS

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)
9:05 a.m. estimated time  

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)
9:35 a.m. estimated time  

4. EMERGENCY BUSINESS
9:45 a.m. estimated time  

5. CONSENT CALENDAR
9:55 a.m. estimated time  

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)  

A. Approval of Minutes: None.  

B.  Board of Commissioners

1) ORDER 11-2-23-1/In the Matter of Appointing a Member to the Lane County Commission for the Advancement of Human Rights. (Commissioner Leiken)

C. County Administration  

1) ORDER 11-2-23-2/In the Matter of Extending Board Appointments of Three (3) Members of the Economic Development Standing Committee (EDSC) Whose Terms Expired on January 3, 2011. (Mike McKenzie-Bahr, Community and Economic Development Manager)  View Material

D. County Counsel  

1) ORDER 11-2-23-3/In the Matter of Appointing Justices Pro Tempore for the Florence Justice Court Through January 6, 2012. (Stephen Vorhes, County Counsel) View Material

E. Health and Human Services  

1) ORDER 11-2-23-4/In the Matter of Appointing Two Members and Reappointing Two Members to the Community Health Council. (Rob Rockstroh, Health and Human Services Director) View Material

F. Public Works  

1) ORDER 11-2-23-5/ In the Matter of Awarding a Contract, FY10/11 FS-06, to Kendall Ford, in the Amount of $434,635.61, for the Purchase of Three (3) New Compact 4x4 Pickups, One (1) Cab-chassis Truck, One (1) 1 Ton Pickup/box Delete, Seven (7) Mid-sedans, One (1) Intermediate SUV, Seven (7) Police Sedans, One (1) Unmarked Police Sedan, One (1) Compact Cargo Van, One (1) Compact 2x4 Pickup, with No Trade-in, as Per Bid. (Ron Gernhardt, Purchasing Specialist) View Material

2) ORDER 11-2-23-6/In the Matter of Awarding a Contract, FY 10/11 FS-06, to Hubbard Chevrolet, Inc., in the Amount of $105,297.96, for the Purchase of Three (3) New Police Pursuit SUVs and  One (1) ½ Ton Crew-cab Pickup, with No Trade-in, as Per Bid. (Ron Gernhardt, Purchasing Specialist) View Material

3) ORDER 11-2-23-7/In the Matter of Awarding a Contract, FY 10/11 FS-06,  to Chrysler Jeep Dodge of Wilsonville, in the Amount of $112,263, for the Purchase of Two (2) New Compact SUVs, One (1) Mini-Van, and Two (2) Intermediate SUVs,  with No Trade-in, as Per Bid. (Ron Gernhardt, Purchasing Specialist) View Material

4) ORDER 11-2-23-8/In the Matter of Approving an Intergovernmental Agreement with the City of Lowell for Mitigation Site Monitoring and Reporting of the Wetleau Housing Project in the Estimated Revenue Amount of $40,000 for a Six-Year Term with the Option to Extend in Order to Complete the Project. (Bill Morgan, County Engineer) View Material

5) ORDER 11-2-23-9/In the Matter of Authorizing Applications for Funding on Identified Roads from the Federal Highway Administration Under the 2010 Oregon Forest Highway Pavement Preservation Projects. (Mike Russell, Senior Engineering Associate) View Material

6) ORDER 11-2-23-10/In the Matter of Amending the Intergovernmental Agreement with the City of Eugene for Cooperative Services Regarding the National Pollutant Discharge Elimination System (NPDES) Phase II Permit Held by the County. (Daniel Hurley, Senior Engineering Associate) View Material

END OF CONSENT CALENDAR * * * *

WEDNESDAY, FEBRUARY 23, 2011 - REGULAR MEETING (Continued)

6. PROCLAMATION

a. ORDER 11-2-23-11/In the Matter of Proclaiming the Month of March as National Developmental Disabilities Awareness Month in Lane County. (Rob Rockstroh, Health and Human Services Director) (estimated 5 minutes) View Material
10:00 a.m. estimated time  

7. COMMISSIONERS’ BUSINESS

a. DISCUSSION/Naming the New Willamette River Interstate 5 Bridge the “Whilamut Passage Bridge.” (Commissioner Stewart) (estimated 10 minutes) View Material View Additional Material
10:05 a.m. estimated time  

8. COUNTY ADMINISTRATION

a. Announcements.  
10:15 a.m. estimated time  

b. ORDER 11-2-23-12/In the Matter of Approving a $75,000 Loan from the Overnight Stay Development Loan Fund and a $75,000 Grant from the Economic Development Strategic Investment Program to St. Vincent de Paul for the Oakridge Incubator Project. (Mike McKenzie-Bahr, Community and Economic Development Manager) (estimated 15 minutes) View Material
10:20 a.m. estimated time  

9. COUNTY COUNSEL

a. Announcements
10:35 a.m. estimated time  

10. MANAGEMENT SERVICES

a. DISCUSSION/Process to Review Population Densities of Each Commissioner District and Modify Boundaries Where Necessary. (Cheryl Betshcart, County Clerk) (estimated 45 minutes) View Material
10:40 a.m. estimated time  
 

11. PUBLIC WORKS

a. THIRD READING and DELIBERATION/Ordinance No. PA 1277/In the Matter of Amending the Springfield Local Wetland Inventory, the Springfield Inventory of Natural Resource Sites, and the Springfield Natural Resources Study, to Include Newly Identified Wetland and Riparian Sites and to Update the Boundaries of Known Sites Within the Glenwood Area; and Adopting a Severability Clause. (File No. PA 10-6053) (NBA & PM 1/18/11, 2/7/11) (Stephanie Schulz, Associate Planner; Mark Metzger, Springfield Senior Planner) (estimated 15 minutes) (no new board packet/materials)
11:25 a.m. estimated time 
 

12. EXECUTIVE SESSION as per ORS 192.660
(Commissioners' Conference Room)  View Material
11:40 a.m. estimated time 
 

Noon – 1:30 p.m. (recess)  

1:30 p.m.      (Harris Hall Main Floor)

13. PUBLIC HEARINGS

a. PUBLIC HEARING / SETTING THE FINAL HEARING/ORDER 11-2-23-13/In the Matter of Annexing Territory Within the Boundary of the Blue River Water District to the Upper McKenzie Rural Fire Protection District (RFPD) to Allow the RFPD to Provide Fire Protection Service to the Annexation Territory. (File No. F UM 2011 – ANX 1, Blue River) (Final Hearing 3/16/11 ) (Stephanie Schulz, Associate Planner) (estimated 20 minutes) View Material

b. PUBLIC HEARING AND ORDER/In the Matter of the Dedication and Establishment of a Public Road Within Howard Buford Recreation Area (HBRA) as a County Road, Located in Section 7, Township 18 South, Range 2 West and Section 12, Township 18 South, Range 3 West of the Willamette Meridian (Mike Jackson, County Surveyor) (estimated 10 minutes) View Material

14. COMMISSIONERS' ANNOUNCEMENTS
2:00 p.m. estimated time 
 

15. REVIEW ASSIGNMENTS  
2:10 p.m. estimated time  
 

16. EXECUTIVE SESSION as per ORS 192.660
(Commissioners' Conference Room)
2:15 p.m. estimated time  
 

17. OTHER BUSINESS


WEDNESDAY, FEBRUARY 23, 2011 - JOINT BOARD OF COMMISSIONERS/COMMISSION ON CHILDREN AND FAMILIES MEETING
5:30 p.m. - 7:30 p.m.          (Carmichael Room, Serbu Center)

I. Meeting Called to Order

II. Welcome & Introductions

III. Joint Work Session: Information/Discussion


THURSDAY, FEBRUARY 24, 2011 - JOINT ELECTED OFFICIALS MEETING
12:00 noon - 2:00 p.m.          (Springfield Library Meeting Room)

View Material

I. Adjustments to the Agenda  

II. Fire Departments Merger Update
Chief Randy Groves

Action Requested:  None. Discussion only. (40 minutes)

III. Cities-County Efficiencies
Jon Ruiz, Eugene City Manager
Gino Grimaldi, Springfield City Manager
Liane Richardson, Acting County Administrator

Action Requested:  None. Discussion only. (1 hour)

IV. Mobile Health Services Report 
Dennis Murphy

Action Requested:  None. Discussion only. (20 minutes)


FRIDAY, FEBRUARY 25, 2011 - EXECUTIVE SESSION as per ORS 192.660
11:30 a.m.             (Commissioners' Conference Room)

Dumdi v. BCC  View Material

*NOTE:  Representatives of the news media and designated staff shall be allowed to attend the executive session.  All other members of the audience are precluded from attending.  Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced.  No decisions will be made in executive session.  The Board reserves the right to enter back into session at the end of executive session.  


*NOTE: Next scheduled Board of Commissioners' Meeting: Tuesday, March 15, and/or Wednesday, March 16, 2011.