Lane County
Board of Commissioners

AGENDA

PUBLIC SERVICE BUILDING, 125 E. 8TH AVENUE, EUGENE, OR 97401
541-682-4203 | TDD: 541-682-3995
The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation,
chemical sensitivity need, etc.), please make your request at least 48 hours prior to the meeting.
A complete copy of the Board agenda packet is available for review in the Commissioners' Office approximately 2 days prior to the meeting date.
Board Meeting Webcasts are available to view for most meetings.

(View Material) documents are in PDF format.
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LEGEND
PM = Previous Material
NBA = Notice of Board Action
# = Sign-up sheets available at entrance


TUESDAY, MARCH 15, 2011 - HOUSING AND COMMUNITY SERVICES AGENCY
9:00 a.m.               (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA

#2. PUBLIC COMMENTS

(Expected maximum time 10 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)

4. CONSENT CALENDAR

a. ORDER 11-3-15-1H/In the Matter of Accepting a Bid and Awarding Contract #11-C-0027 for the Village Oaks Ductless Heat Pumps and Bath Fans. (Brian Shafer, Modernization Coordinator) (View Material)

b. Approval of Minutes:  

February 16, 2011, HACSA, 9:00 a.m.


TUESDAY, MARCH 15, 2011 - REGULAR MEETING
Following HACSA
                 (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA
9:05 a.m. estimated time

 #2. PUBLIC COMMENTS  

(Expected maximum time 30 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)
9:10 a.m. estimated time
 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)
9:40 a.m. estimated time
 

4. EMERGENCY BUSINESS
9:50 a.m. estimated time
 

5. CONSENT CALENDAR
9:55 a.m. estimated time  

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

A. Approval of Minutes:

May 12, 2009, Regular Meeting, 9:00 a.m.
May 13, 2009, Regular Meeting, 9:00 a.m.
June 23, 2009, Regular Meeting, 1:30 p.m.
August 25, 2009, Regular Meeting, 9:00 a.m.
August 25, 2009, Regular Meeting, 1:30 p.m.
August 26, 2009, Regular Meeting, 9:00 a.m.
September 22, 2009, Regular Meeting, 9:00 a.m.
September 22, 2009, Regular Meeting, 1:30 p.m.
September 23, 2009, Regular Meeting, 1:30 p.m.
May 19, 2010, Regular Meeting, Following MWSD
May 19, 2010, Regular Meeting, 1:30 p.m.
December 15, 2010, Regular Meeting, Following HACSA
February 7, 2011, JEO, 6:00 p.m.
February 7, 2011, JEO, 7:00 p.m.
February 9, 2011, Regular Meeting, 9:00 a.m.
February 16, 2011, Regular Meeting, Following HACSA
February 22, 2011, JEO, 6:00 p.m.
February 23, 2011, Regular Meeting, 9:00 a.m.
February 23, 2011, Regular Meeting, 1:30 p.m.

B. Assessment and Taxation

1) ORDER 11-3-15-1/In the Matter of a Refund to 28th St. Properties LLC and Umpqua Bank in the Amount of $22,664.70. (Daniela Urbatzka, Property and Tax Manager) (View Material)

C. Board of Commissioners

1) ORDER 11-3-15-2/In the Matter of Appointing a Member to the Lane County Commission for the Advancement of Human Rights. (Commissioner Leiken) (View Material)

2) ORDER 11-3-15-3/In the Matter of Appointing Two At-Large Members to the Charter Review Committee. (Commissioner Stewart) (View Material)

3) ORDER 11-3-15-4/In the Matter of Approving Bylaws of the Charter Review Committee. (Commissioner Stewart) (View Material)

D. County Administration

1) ORDER 11-3-15-5/In the Matter of Transfering $32,500 from Operational Contingency to Materials and Services within the Special Revenue Fund in General Expense to Fund the Baker Bay Project. (Mike McKenzie-Bahr, Community and Economic Development Manager) (View Material)

E. County Counsel

1) ORDER 11-3-15-6/In the Matter of Appointing Justices Pro Tempore for the Central and Eastern Lane Justice Courts Through January 6, 2012. (Stephen Vorhes, County Counsel) (View Material)

F. Human Resources

1) ORDER 11-3-15-7/In the Matter of Creating the Lane Events Center Sales Representative Classification and Establishing its Compensation Range. (Hector Rios, Sr. HR Analyst) (View Material)

G. Management Services

1) ORDER 11-3-15-8/In the Matter of Awarding a Contract for Phase 4 of the Performance Contracting Program to McKinstry Essention, Inc., as the Energy Services Company (ESCO) for the Design and Construction of Energy Saving Projects at the Lane County Courthouse/PSB to Include the Steam Conversion Project. (David Suchart, Management Services Director) (View Material)

2) ORDER 11-3-15-9/In the Matter of Readopting Lane Manual 4.020 Relating to Investment Policies.  (Mike Barnhart, Finance Manager) (View Material)

H. Public Safety 

1) ORDER 11-3-15-10/In the Matter of Ratifying the Application Submission to the Bureau of Land Management and US Forest Service for Title II Funding for the Adult Inmate Work Crew and Authorizing the County Administrator to Sign the Required Agreement Documents. (Sheriff Turner) (View Material)

 

I. Public Works

1) ORDER 11-3-15-11/In the Matter of Approving the Application for and Acceptance of a $161,500 Grant from the Oregon Parks and Recreation Department for the Armitage Park Campground ADA Restroom Reconstruction Project and Delegating Contract Signature Authority to the County Administrator to Sign and Execute all Related Contracts. (Howard Schussler, Assistant PW Director) (View Material)

2) ORDER 11-3-15-12 /In the Matter of the Alteration of North Enterprise Road and North Morningstar Road (County Road Numbers 311, 665 and 397) (18-02-34 & 19-02-03). (Mike Jackson, County Surveyor) (View Material)

3) ORDER 11-3-15-13/In the Matter of Delegating Authority to the County Administrator to Sign an Intergovernmental Agreement with the City of Eugene Regarding Building Official Duties. (Brian Craner, Building Program Manager) (View Material)

4) ORDER 11-3-15-14/In the Matter of Approving a New Fee Schedule for Geographic Information Systems (GIS) and Amending Chapter 60 of Lane Manual to Add Fees for GIS (LM 60.856) Effective March 15, 2011. (Melissa Crane, GIS Supervisor) (View Material)

5) ORDER 11-3-15-15/In the Matter of Appointing Five Members to the Tourism Council to Evaluate and Recommend Awards for the Lane County Tourism Special Project Grants for 2011 and to Review Grant Processes, Procedures, and Administration. (David Stockdale, Management Analyst)

END OF CONSENT CALENDAR * * * *

TUESDAY, MARCH 15, 2011 - REGULAR MEETING   (Continued)

6. COMMISSIONERS’ BUSINESS 

a. WORK SESSION/Envision Eugene. (Carolyn Weiss, City of Eugene) (estimated 45 minutes) (View Material)
(10:00 A.M. TIME CERTAIN)
 

b. REPORT/Travel Lane County Semi-Annual Report. (Kari Westlund, President & CEO) (estimated 20 minutes) (View Material)
(10:45 A.M. TIME CERTAIN)
 

7. MANAGEMENT SERVICES  

a. DISCUSSION and ACTION/Disposition of the Extension Services Building. (David Suchart, Management Services Director; Rick Reno, Events Center Manager) (estimated 20 minutes) (View Material)
11:05 a.m. estimated time  
 

b. UPDATE/Ice Rink. (Rick Reno, Events Center Manager; David Suchart, Management Services Director) (estimated 20 minutes)
11:30 a.m. estimated time   

8. EXECUTIVE SESSION as per ORS 192.660
(Commissioners' Conference Room) (View Material)
11:50 a.m. estimated time  

 Noon – 1:30 p.m.  (recess)

1:30 p.m.      (Harris Hall Main Floor)

9. COUNTY ADMINISTRATION 

a. Announcements.
1:30 p.m. estimated time
 

b. REPORT BACK/Legislative Committee. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 30 minutes)
1:35 p.m. estimated time  
 

c. DISCUSSION/Impact of Proposed Cuts on Community Development Block Grants. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 15 minutes)
2:05 p.m. estimated time

10. ASSESSMENT & TAXATION  

a. ORDER 11-3-15-16/In the Matter of Appointing Four Members to the Farm Review Board Advisory Committee. (Anette Spickard, Assessor) (estimated 20 minutes) (View Material)
2:20 p.m. estimated time  

11. PUBLIC WORKS  

a. ORDER 11-3-15-17/In the Matter of Adopting the Five-Year Parks and Recreation SDC Capital Improvement Plan (CIP) Priorities List for FY 11/12 Through FY 15/16 and Authorizing the Appropriation of $45,000 In System Development Charges (SDC) For Projects In FY 11/12. (Howard Schussler, Assistant PW Director) (estimated 10 minutes) (View Material)
2:40 p.m. estimated time  
 

b. FIRST READING / SETTING THE SECOND READING / JOINT PUBLIC HEARING/Ordinance No. PA 1274/In the Matter of Co-adopting the Springfield Residential Land and Housing Needs Analysis and a Diagram Amendment Establishing a Separate Tax-Lot Specific Urban Growth Boundary (UGB) East of I-5, to Implement HB 2007 or Laws Chapter 650 (HB 3337) and ORS 197.295 to 197.314, and Adopting Savings and Severability Clauses. (Applicant: City of Springfield; File No. PA 09-6018) (PM 2/7/11, 2/22/11)  (Stephanie Schulz, Associate Planner) (Joint Public Hearing with Springfield City Council: April 4, 2011, 7:00 p.m., in Springfield) (estimated 5 minutes) (View Material  View Exhibit A  View Exhibit B -1  View Exhibit B -2  View Exhibit C  View Exhibit D  View Exhibit E  View Exhibit F)
2:50 p.m. estimated time  

12. CORRESPONDENCE TO THE BOARD

a. Letter from City of Florence re: Ordinance PA 1249. (Commissioner Stewart) (estimated 15 minutes) (View Material)
2:55 p.m. estimated time 

13. COUNTY COUNSEL 

a. Announcements
3:10 p.m. estimated time  
 

14. COMMISSIONERS' ANNOUNCEMENTS
3:15 p.m. estimated time  
 

15. REVIEW ASSIGNMENTS
3:20 p.m. estimated time 
 

16. EXECUTIVE SESSION as per ORS 192.660
(Commissioners' Conference Room) (View Material)
2:25 p.m. estimated time  

17. OTHER BUSINESS


WEDNESDAY, MARCH 16, 2011 - REGULAR MEETING
1:30 p.m.
  (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. PUBLIC HEARINGS

a. FINAL PUBLIC HEARING / ORDER 11-3-16-1/In the Matter of Annexing Territory Within the Boundary of the Blue River Water District to the Upper McKenzie Rural Fire Protection District (RFPD) to Allow the RFPD to Provide Fire Protection Service to the Annexation Territory (File No. F UM 2011 – ANX 1, Blue River). (NBA & PM: 2/23/11) (Stephanie Schulz, Associate Planner) (estimated 5 minutes) (No new board materials/ongoing item)

#2. PUBLIC COMMENTS 

(Expected maximum time 20 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes per public comments.  If the number wishing to testify exceeds 10 speakers, then additional speakers may be allowed if the chair determines that time permits or may be taken at a later time.)
1:35 p.m. estimated time  

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)
1:55 p.m. estimated time

4. HEALTH AND HUMAN SERVICES 

a. ORDER 11-3-16-2/In the Matter of Reconsidering a Protest and Awarding Contracts to Provide Human Services to Low-Income, Disadvantaged, and Disabled Lane County Residents after Remand. (Karen Gaffney, Assistant Department Direct) (estimated 60 minutes) (View Material)
(2:00 P.M. TIME CERTAIN)

5. COUNTY ADMINISTRATION 

a. Announcements
3:00 p.m. estimated time

6. COUNTY COUNSEL 

a. Announcements
3:05 p.m. estimated time 
 

7. COMMISSIONERS' ANNOUNCEMENTS
3:10 p.m. estimated time
 

8. EMERGENCY BUSINESS
3:15 p.m. estimated time
 

9. REVIEW ASSIGNMENTS
3:20 p.m. estimated time
 

10. EXECUTIVE SESSION as per ORS 192.660
(Commissioners' Conference Room)
3:25 p.m. estimated time

11. OTHER BUSINESS


*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, March 29, and/or Wednesday, March 30, 2011.