Lane County
Board of Commissioners

AGENDA

PUBLIC SERVICE BUILDING, 125 E. 8TH AVENUE, EUGENE, OR 97401
541-682-4203 | TDD: 541-682-3995
The meeting location is wheelchair-accessible. Anyone needing special accommodations (hearing impaired, language translation,
chemical sensitivity need, etc.), please make your request at least 48 hours prior to the meeting.
A complete copy of the Board agenda packet is available for review in the Commissioners' Office approximately 2 days prior to the meeting date.
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(View Material) documents are in PDF format.
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LEGEND
PM = Previous Material
NBA = Notice of Board Action
# = Sign-up sheets available at entrance


TUESDAY, APRIL 26, 2011 – WORK SESSION
1:30 p.m.                    (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA
1:30 p.m. estimated time

2. PUBLIC COMMENTS # 

(Expected maximum time 20 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes.  If the number wishing to testify exceeds 7 speakers, then additional speakers may be allowed if the chair determines that time permits or each speaker's time may be reduced to fit within 20 min.)
1:35 p.m. estimated time
 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE
1:45 p.m. estimated time

4. PUBLIC WORKS

a. DISCUSSION/In the Matter of an Update on the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Joint Elected Officials’ Regional Issues Work Plan (NBA & PM 4/11/10, 11/9/10, 2/9/11). (Kent Howe, Lane County Planning Director) (estimated 60 minutes) (View Material)

5. EXECUTIVE SESSION as per ORS 192.660  (View Material)
(Commissioners' Conference Room)

6. OTHER BUSINESS


WEDNESDAY, APRIL 27, 2011 – HOUSING AND COMMUNITY SERVICES AGENCY
9:00 a.m.                     (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. EMERGENCY BUSINESS

a. ORDER/In the Matter of Approving the Application and Receipt, if Offered, of Capacity-Building Activity Grant Funds and Authorizing the Execution of all Documents Related to the Application and Receipt of Said Grant Funds. (View Material)


WEDNESDAY, APRIL 27, 2011 – REGULAR MEETING
following HACSA
                     (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1. ADJUSTMENTS TO THE AGENDA
9:00 a.m. estimated time

2. PUBLIC COMMENTS #

(Expected maximum time 20 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes.  If the number wishing to testify exceeds 7 speakers, then additional speakers may be allowed if the chair determines that time permits or each speaker's time may be reduced to fit within 20 min.)
9:05 a.m. estimated time
 

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE
9:25 a.m. estimated time
 

4. EMERGENCY BUSINESS 
9:35 a.m. estimated time
 

a. ORDER/In the Matter of Approving Grant Application and Delegating Contract Signature Authority to the County Administrator for the District Attorney's Office Unitary Assessment Grant (Department of Justice - Crime Victims Division) (View Material

b. ORDER/In the Matter of Honoring Eugene Police Officer Chris Kilcullen, His Service and His Sacrifice. (View Material)

5. CONSENT CALENDAR
9:40 a.m. estimated time

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * * (estimated 2 minutes)

A. Approval of Minutes

August 26, 2009, Regular Meeting, 1:00 p.m.
September 30, 2009, Regular Meeting, 1:30 p.m.
May 11, 2010, Regular Meeting, 1:30 p.m.
May 12, 2010, Regular Meeting, 1:30 p.m.
May 18, 2010, Regular Meeting, 9:00 a.m.
June 9, 2010, Regular Meeting, following Board of Health
June 9, 2010, Regular Meeting, 1:30 p.m.
April 5, 2011, Regular Meeting, 9:30 a.m.
April 6, 2011, Regular Meeting, 9:00 a.m.
April 8, 2011, Special Meeting, 2:00 p.m.
April 11, 2011, Special Meeting, 2:00 p.m.
April 13, 2011, Regular Meeting, 9:00 a.m.
April 13, 2011, Regular Meeting, 1:30 p.m.

B. Board of Commissioners

1) ORDER 11-4-27-1/In the Matter of Appointing a Member to the Metropolitan Wastewater Management Commission. (Commissioner Bozievich) (View Material)

C. County Administration

1) ORDER 11-4-27-2/In the Matter of Approving Contracts Totaling $14,813 for 2010-11 Rural Tourism Marketing Program (RTMP) Projects in the Cities of Coburg and Westfir, and Authorizing County Administrator to Sign Contracts Authorizing Distribution of Funds. (Glenda Poling, Community and Economic Development) (View Material)

D. Health and Human Services

1) ORDER 11-4-27-3/In the Matter of Awarding Contracts in the Department of Health and Human Services. (Rob Rockstroh, Director) (View Material)

2) ORDER 11-4-27-4/In the Matter of Approving the Lane County Public Health Authority Plan for FY 2011-2012. (Rob Rockstroh, Director) (View Material)

E. Management Services

1) ORDER 11-4-27-5/In the Matter of Authorizing Refunding of the County's Full Faith and Credit Obligations, Series 2002A. (David Suchart, Director) (View Material)

2) ORDER 11-4-27-6/In the Matter of Appointing Members to the Re-Districting Task Force. (Cheryl Betschart, County Clerk) (View Material)

F. Public Works

1) ORDER 11-4-27-7/In the Matter of Accepting a Right of Way Grant Offer from the Bureau of Land Management for Row River Road in Connection with the Minor Realignment and Replacement of the Row River Bridge at M. P. 16.64, and Authorizing the County Administrator to Sign the Right of Way Grant Offer. (Frank Simas, Manager) (View Material)

2) ORDER 11-4-27-8/In the Matter of Approving the Sisters Area Chamber of Commerce's Request for a Letter of Support for Designation of the McKenzie Pass Scenic Bikeway. (Lydia McKinney, Senior Planner) (View Material)

3) ORDER 11-4-27-9/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Lane County Department of Public Works Dust Abatement Material (Lignin Sulfonate), Delivery, CRC Distributor and Operator Needs During the Period of June 1, 2011 to September 15, 2011, Prospective Contract No. 11-M&S-50 and Authorizing the County Administrator to Sign the Contracts. (Arno Nelson, Manager) (View Material)

4) ORDER 11-4-27-10/In the Matter of Awarding Tourism Special Projects Grants for 2011 and Authorizing the County Administrator to Sign Contracts. (David Stockdale, Management Analyst) (View Material)

G. Youth Services

1) ORDER 11-4-27-11/In the Matter of Approving the Submittal and, if Awarded, Acceptance of a Grant to the U.S. Department of Justice/Office of Juvenile Justice and Delinquency Prevention in the Amount of $625,000 over Three Years for Second Chance Juvenile Mentoring Services; and Delegating Authority to the County Administrator to Sign Grant Award Documents. (Lynne Schroeder, Assistant Director) (View Material)

H. Workforce Partnership

1) ORDER 11-4-27-12/In the Matter of Appointing Members to the Lane Workforce Partnership Board of Directors. (Chuck Forster, Executive Director) (View Material)

END OF CONSENT CALENDAR * * * *

WEDNESDAY, APRIL 27, 2011 – REGULAR MEETING  (Continued)

6. COUNTY ADMINISTRATION 

a. Announcements.
9:45 a.m. estimated time
 

b. REPORT/Legislative Committee. (Alex Cuyler, Intergovernmental Relations Manager) (estimated 30 minutes)  (View Material)
9:50 a.m. estimated time

7. COUNTY COUNSEL 

a. Announcements
10:20 a.m. estimated time

8. ASSESSMENT & TAXATION 

a. ORDER 11-4-13-2/In the Matter of Approving Submission of the County Assessment Function Funding Assistance (CAFFA) Grant Application to the Oregon Department of Revenue for FY 2011-12. (Anette Spickard, Assessor) (estimated 20 minutes) (View Material)
10:25 a.m. estimated time

9. MANAGEMENT SERVICES 

a. REPORT BACK/Process to Review Population Densities of Each Commissioner District and Modify Boundaries Where Necessary. (Cheryl Betshcart, County Clerk) (estimated 20 minutes) (View Material)
10:45 a.m. estimated time
 

10. EXECUTIVE SESSION as per ORS 192.660   (View Material)
(Commissioners' Conference Room)
11:05 a.m. estimated time

11. OTHER BUSINESS

11:45 a.m. – 1:30 p.m. (recess)


WEDNESDAY, APRIL 27, 2011 – JOINT FAIR BOARD/BOARD OF COMMISSIONERS' MEETING
12:00 noon - 1:15 p.m.          (Board of Commissioners’ Conference Room)
(estimated time)


WEDNESDAY, APRIL 27, 2011 – REGULAR MEETING (Continued)
1:30 p.m.
                                (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

12. PUBLIC HEARING

a. PUBLIC HEARING / ORDER 11-4-27-13/In the Matter of the Proposed Surrender of a Portion of Harvey Road (County Road Number 1088) to the City of Creswell. (Mike Jackson, Surveyor) (estimated 10 minutes) (View Material)

13. PUBLIC WORKS 

a. ORDER 11-4-27-14/In the Matter of Amending a Contract for Construction Management/General Contractor (CMGC) Services with Chambers Construction Co. for the Public Works Customer Service Center to Include the Guaranteed Maximum Price (GMP). (Tanya Heaton, Manager) (estimated 30 minutes) (View Material)
1:40 p.m. estimated time

b. ORDER 11-4-27-15/ In the Matter of Electing Whether or Not to Hear Arguments on an Appeal of a Hearings Official's Decision affirming the Planning Director’s Approval of a Site Review for a Quarry Mining Operation (File PA 07-5298/Overholser) (Jerry Kendall, Planner) (estimated 30 minutes) (View Material-1 , View Material-2)
2:10 p.m. estimated time

c. THIRD READING AND SETTING FOURTH READING / CONTINUED PUBLIC HEARING/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) to Adopt the Springfield 2030 Refinement Plan Residential Land and Housing Element and to Establish a Separate Springfield Urban Growth Boundary (UGB) Pursuant to ORS 197.304 and Adopting Savings and Severability Clauses. (Applicant: City of Springfield; File No. PA 09-6018) (Fourth Reading and Public Hearing, May 16, 2011, 7:00 p.m., Springfield City Council Chambers) (Sarah Wilkinson, Planner) (View Material)

14. COMMISSIONERS' ANNOUNCEMENTS
2:40 p.m. estimated time

15. REVIEW ASSIGNMENTS
2:45 p.m. estimated time

16. EXECUTIVE SESSION as per ORS 192.660   (View Material)
(Commissioners' Conference Room)
2:55 p.m. estimated time 

17. OTHER BUSINESS


*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, May 3, and/or Wednesday, May 4, 2011.