Lane County
Board of Commissioners

AGENDA

PUBLIC SERVICE BUILDING, 125 E. 8TH AVENUE, EUGENE, OR 97401
541
-682-4203 | TDD: 541-682-3995
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A complete copy of the Board agenda packet is available for review in the Commissioners' Office approximately 2 days prior to the meeting date.
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LEGEND
PM = Previous Material

NBA = Notice of Board Action
# = Sign-up sheets available at entrance


TUESDAY, AUGUST 16, 2011 – WORK SESSION
10:00 a.m.            (Commissioners’ Conference Room)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1.  ADJUSTMENTS TO THE AGENDA

#2.  PUBLIC COMMENTS 
Expected maximum time 20 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes.  If the number wishing to testify exceeds 7 speakers, then additional speakers may be allowed if the chair determines that time permits or each speaker's time may be reduced to fit within 20 min.)
10:00 a.m. estimated time
 
3.  COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)
10:05 a.m. estimated time  
 
4.  COMMISSIONERS’ BUSINESS

a.  WORK SESSION/Charter Review Task Force Recommendations. (Chuck Spies, Chair) (estimated 90 minutes)
10:10 a.m. estimated time

5.  EMERGENCY BUSINESS
11:40 a.m. estimated time

6.  COMMISSIONERS' ANNOUNCEMENTS
11:45 a.m. estimated time

7.  REVIEW ASSIGNMENTS
11:50 a.m. estimated time
 
8.    EXECUTIVE SESSION as per ORS 192.660
      (Commissioners' Conference Room)
11:55 a.m. estimated time
 
9.  OTHER BUSINESS

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WEDNESDAY, AUGUST 17, 2011 – REGULAR MEETING
9:00 a.m.            (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.

1.  ADJUSTMENTS TO THE AGENDA
9:00 a.m. estimated time

#2.  PUBLIC COMMENTS
Expected maximum time 20 minutes:  Speakers will be taken in the order in which they sign up and will be limited to 3-minutes.  If the number wishing to testify exceeds 7 speakers, then additional speakers may be allowed if the chair determines that time permits or each speaker's time may be reduced to fit within 20 min.)
9:05 a.m. estimated time
 
3.  COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE (2 min. limit)
9:25 a.m. estimated time  

4.  EMERGENCY BUSINESS
9:35 a.m. estimated time
 
5.  CONSENT CALENDAR
9:40 a.m. estimated time
 
(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

BEGINNING OF CONSENT CALENDAR * * * *
(estimated 2 minutes)

A.  Approval
of Minutes

October 21, 2009, Joint BCC/University of Oregon Leadership, 9:30 a.m.
October 21, 1009, Regular Meeting, 1:30 p.m.
October 28, 2009, Regular Meeting, 9:00 a.m.
July 27, 2011, Goal Setting, 8:00 a.m.
July 27, 2011, Regular Meeting, 1:30 a.m.
August 3, 2011, Regular Meeting, 9:00 a.m.

B.  Board of Commissioners

1)   
ORDER 11-8-17-1/In the Matter of Appointing Dan Olsen as Interim County Counsel. (Commissioner Stewart) view material

C.  County Administration

1)   
ORDER 11-8-17-2/In the Matter of Amending Order No. 11-6-22-1 to Amend the FY 2011-2012 Adopted Budget FTE Appropriations. (Jennifer Inman, Sr. Management Analyst) view material

D.  Health and Human Services
 
1)   ORDER 11-8-17-3/In the Matter of Approving Award of a Professional Services Contract with EugeniSys in the Amount of $124,800 for the Period September 1, 2011, through August 31, 2014, for the Provision of Information Support Services for the Environmental Health Program of Lane County Public Health. (Rob Rockstroh, Director) view material

2)   ORDER 11-8-17-4/In the Matter of Delegating Authority to the County Administrator to Execute a Software Contract with NextGen for a Maximum Period of Fifty Years. (Rob Rockstroh, Director) view material

3) 
ORDER 11-8-17-5/In the Matter of Adding One Full Time (1.0 FTE) MHO Care Coordination Specialist Effective September 1, 2011 and Appropriating an Additional $67,144 in Revenues and Expenditures for 2011-2012 in Fund 287 Department of Health & Human Services.  (Rob Rockstroh, Director) view material

E.  Management Services

1)   ORDER 11-8-17-6/In the Matter of Award of LCP 2011-05 to McKenzie Commercial Contractors, Inc., for Construction Contractor Services in the Amount of $1,382,512 to Replace the Roof on the Convention Center at the Lane Events Center. (David Suchart, Director) view material

F.  Youth Services
1)   ORDER 11-8-17-7/In the Matter of Submitting Four Applications for Title II Funds to the Forest Service and Bureau of Land Management for Youth Work Crew in the Department of Youth Services. (Lynne Schroeder, Assistant Director) view material

END OF CONSENT CALENDAR * * * *

WEDNESDAY, AUGUST 17, 2011 – REGULAR MEETING (Continued)

6.  PUBLIC WORKS
9:45 a.m. estimated time

a.  REPORT BACK/Ordinance No. PA 1257/In the Matter of Adopting the Junction City Highway 99 Refinement Plan as a Refinement to the Lane County Transportation System Plan, Amending the Lane County Transportation System Plan to Incorporate the Refinement Plan by Reference, and Co-Adopting the Plan as a Refinement Plan to the Junction City Transportation System Plan, and Adopting a Severability Clause. (Lydia McKinney, Senior Planner) (estimated 15 minutes) view material

7.  COUNTY ADMINISTRATION

a.  Announcements
10:00 a.m. estimated time

b.  REPORT BACK/Assistance to Oakridge. (Liane Richardson, County Administrator)(estimated 10 minutes)
10:05 a.m. estimated time

c.  REPORT BACK/Oregon Dunes National Recreation Area. (Alex Cuyler, Intergovernmental Relations Manager)(estimated 15 minutes) view material
10:15 a.m. estimated time

8.  COUNTY COUNSEL

Announcements
10:30 a.m. estimated time

9.    EXECUTIVE SESSION as per ORS 192.660
       (Commissioners' Conference Room)
10:35 a.m. estimated time
 
10.  OTHER BUSINESS

  noon – 1:30 p.m. (recess)

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WEDNESDAY, AUGUST 17, 2011 - REGULAR MEETING (Continued)
1:30 p.m.            (Harris Hall Main Floor)

All individuals are expected to observe respectful behavior and decorum during all Lane County Public meetings.  Anyone acting in a disruptive, disorderly or threatening manner, or using excessive profanity, will be asked to voluntarily leave the meeting, and may be precluded from participating in future opportunities for public comment.  If an individual continues to behave in a disorderly and disruptive manner, and refuses to voluntarily leave the meeting, then the Chair may request a law enforcement officer to escort the individual from the meeting. Please be courteous, respectful and refrain from extraneous conversation.  Please turn off or mute your cell phone or pager.


11.  PUBLIC HEARING

a.  PUBLIC HEARING AND ORDER 11-8-17-8/In the Matter of Amending Lane Manual Chapter 20 Public Contracting Rules for Construction Manager/General Contractor, Design/Build, Energy Savings Performance Contracts; for General Exemption Process; for Appeals Denying Prequalification, Disqualification and Debarment, Sole Source, and for Consistency with Law and Current Practice. (Trina Laidlaw, Assistant County Counsel) (estimated 5 minutes) view material
1:30 p.m. estimated time

b. 
PUBLIC HEARING AND ORDER 11-8-17-9/In the Matter of the Vacation of Portions of Fairgrounds Entrance Road (Co. Rd. 2253) and Fairgrounds West Entrance Road (Co. Rd. 2267), Located in the Northwest One Quarter of the Southwest One Quarter (NW1/4SW1/4) and Southwest One Quarter of the Southwest One Quarter (SW14SW1/4) of Section 31, Township 17 South, Range 3 West and the Northeast One Quarter of the Southeast One Quarter (NE1/4SE1/4) of Section 36, Township 17 South, Range 4 West of the Willamette Meridian, in Lane County, Oregon, with a Public Hearing and Adopting Findings of Fact  (17-03-31-32, 17-03-31-33 & 17-04-36-41) (Mike Jackson, County Surveyor) (estimated 15 minutes) view material
1:35 p.m. estimated time

12.  COMMISSIONERS' ANNOUNCEMENTS
1:55 p.m. estimated time  

13.  REVIEW ASSIGNMENTS
2:00 p.m. estimated time  

14.  EXECUTIVE SESSION as per ORS 192.660
      (Commissioners' Conference Room)
2:05 p.m. estimated time  

15.  OTHER BUSINESS

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THURSDAY, AUGUST 18, 2011 - PIE AND ICE CREAM SOCIAL
(10:30 a.m. - 12:00 Noon)  (Lane County Fairgrounds)

Lane County Board of Commissioners will serve pie and ice cream to seniors at the Fair.

*NOTE:  Estimated Times

*NOTE:  Next scheduled Board of Commissioners' Meeting Tuesday, August 23, and/or Wednesday, August 24, 2011.