HOUSING AND COMMUNITY
SERVICES AGENCY
May 18, 2011
9:00 a.m.
Commissionersí Conference Room
APPROVED 7/12/2011

Commissioner Faye Stewart presided with Commissioner Jay Bozievich, Rob Handy, Joe Inman,  Sid Leiken, Judith Pothier and Pete Sorenson present.  Acting County Administrator Alicia Hays, County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.

1.  ADJUSTMENTS TO THE AGENDA

None.

2.  PUBLIC COMMENTS

None.

3.  COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE

None.

4.  REGULAR BUSINESS

a.  ORDER 11-5-18-1H/In the Matter of Approving Contract 11-C-0050 (Construction Management/General Contractor Services) for the Rehabilitation of the Norsemen Village Apartments.

Jim McCoy explained that this allows them to enter into the construction contract to rehab the Norsemen Village Apartments in Junction City.  He reported that they have owned the apartments since 2006 but the original acquisition package was based more on budgetary considerations with USDA Rural Development as opposed to how much it would take to refurbish the project.  He said they purchased it at the request of Rural Development to preserve its status as affordable housing.  He said for the first phase they will use the money that Rural Development has set aside for weatherization funds.  He reported that will represent approximately $820,000 and they will deal with health and safety issues with the project as well as to increase energy efficiency.  He said if their application being reviewed by the state is successful, they will continue with the other improvements that need to be done.

MOTION:  to approve ORDER 11-5-18-1H.

Handy MOVED, Pothier SECONDED.

VOTE:  7-0.

b. ORDER 11-5-18-2H/In the Matter of Accepting a Bid and Awarding Contract 11-C-0001 for the Riverview Terrace Elevators.

Dorothy Cummings, HACSA, reported that the agency is continuing to get good bids on all work to put into a bid through the capital fund program.  She stated that residents will be relieved to have a new elevator and the modernization of the existing elevators.

MOTION: to approve ORDER 11-5-18-2H.

Handy MOVED, Inman SECONDED.

VOTE:  7-0.

c. Review of Audit Report and Status of Funding.

Larry Abel, HACSA, noted their Finance Manager resigned about a month ago and they hired a new Finance Director.  With regard to the audit report, he indicated there were no findings.  He noted their operating fund for public housing will have a reduction of about $87,000.  He added the worst cut from an operating standpoint is a cut in Section 8 administrative fees.  He said it was cut from 92 percent pro ration from what HUD said is needed to operate the program to 78 percent as of June 1.  He added that they will have a decrease of about $40,000 per month that pays salaries and benefits.  He reported they heard that HUD found money and may increase  the pro ration from 78 percent to 84 percent.  He explained that would only be a $30,000 decrease.  He indicated that they have sufficient reserves to get through this calendar year and he hopes the budget next year will be better.  With regard to next yearís budget, he said the Presidentís budget proposes taking $1 billion from public housing reserves nationwide.  He noted that so far they are able to maintain services but they are closing the front waiting room at the Day Island office on Fridays beginning June 3.

5. EXECUTIVE SESSION as per ORS 192.660

None.

There being no further business, Commissioner Stewart adjourned the meeting at 9:25 a.m.


Melissa Zimmer
Recording Secretary