August 12, 1998
REGULAR MEETING-BOARD OF COMMISSIONERS MEETING
9:00 a.m. Harris Hall Main Floor
Commissioner Ellie Dumdi presided with Commissioners Bobby Green, Sr., Peter Sorenson
and Cindy Weeldreyer present. Commissioner Steve Cornacchia was absent. County
Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary
Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
Order 98-8-12-5 is not an order, but a report back and has a 9:30 a.m. time certain.
2. PUBLIC COMMENTS
3. COMMISSIONERS' ANNOUNCEMENTS
Green reported he has a meeting today with Dr. Lindsay who will work with different representatives of service provider agencies to further educate them on the Community Village Project. He added that at 3:00 p.m., there will be a meeting with Senator Ron Wyden in Mayor Torrey's office.
Sorenson stated the meeting with the Creswell City Council on Monday night was very successful with regard to their transportation issues. He said he attended the Health Advisory Committee and they discussed moving their meeting time to Noon. He said the Lane County Fair takes place next week.
Weeldreyer echoed Sorenson's announcement about the Lane County Fair and urged people to attend.
Dumdi said with regard to the Fair, on August 19 at 2:00 p.m., there will be the Senior Dessert in the area between the two exhibit halls. She said that afternoon at 3:00 p.m., Glenn Rear, who has been with Public Works for 30 years is retiring and Cornacchia will make the presentation of a clock to him. She also announced that Reed & Cross' Good Neighbor Day will take place on September 2 at 9:00 a.m., at Reed & Cross. She said the Scandinavian Festival starts tomorrow at 10:00 a.m. in Junction City at the Festival Grounds. She added she will be giving a welcoming remark. She said committing to dates that are set, needs to be discussed with regard to local government partners. She said there are scheduling problems with the Glenwood Public Hearing date. She said the date of September 16 will need to be set because 15 people can make it that day.
Green stated the Creswell City Council voted unanimously to adopt the resolution supporting the Community Justice Safety Levy, Measures 2005 and 2006.
Dumdi added that Florence also voted unanimously to support the levy, as did Eugene and
4. HEALTH AND HUMAN SERVICES
a. ORDER 98-8-12-1/In the Matter of Appointing Three Members to the Health
Rob Rockstroh, Director, Health and Human Services, reported the order was a
recommendation from the current Advisory Board members recommending Deborah Hope, Liz
DeCou and Gabe Block for the Health Advisory Committee. He added they are trying to expand
the board and discussed changing their meetings to noon on the first Thursday of the
month. He said that noon was a better time to get other people to attend the meetings.
MOTION: to approve ORDER 98-8-12-1.
Sorenson MOVED, Weeldreyer SECONDED.
b. ORDER 98-8-12-2/In the Matter of Amending Chapter 60 of Lane Manual to Revise
Certain Health and Human Services Fees (LM 60.840) Effective September 1, 1998.
Rob Rockstroh reported it was the first revision of fees in two years. He said this has
already been through a filtered process at the Finance and Audit Committee. He said there
were adjustments for costs and for reimbursement billing rates from Medicare/Medicaid. He
said they are the maximum amounts that the County can bill for.
MOTION: to approve ORDER 98-8-12-2.
Green MOVED, Weeldreyer SECONDED.
c. RESOLUTION AND ORDER 98-8-12-3/In the Matter of Appointing a Member to Fill
One Vacancy to the Mental Health Advisory Committee.
Rob Rockstroh stated that this order was for Sue Lewis. He said it was her second term
and she was a good advocate for services.
MOTION: to approve ORDER 98-8-12-3.
Weeldreyer MOVED, Sorenson SECONDED.
5. YOUTH SERVICES
a. MOTION AND ORDER 98-8-12-4/In the Matter of Establishing a Position,
Classification, and Salary Range for 1.0 FTE Youth Intervention Network Manager in the
Department of Youth Services.
Chuck Ryer, Youth Services, said in 1995 a grant was received from the Federal Center
for Substance Abuse Treatment to develop a youth intervention network for substance abuse
treatment of adolescents in Lane County. He said it has become necessary for the grant
manager to take on supervision of staff that were originally in one of the programs. He
said the change in the program made it necessary to shift those employees from private
non-profit to the County. He said there wasn't a position in the County classification
system that described what this person was being asked to do, so it was reviewed and a new
job description was written. He said he is requesting authorization to establish that
position with the County within the budget of Youth Services and to approve the
classification and salary range recommended by personnel. He said this position would not
create an increase in FTE within the department. He said the position of Senior Program
Services Coordinator will be deleted at the same time this position is created. He said
the entire salary and benefits for this position are covered by the grant and there is no
draw from the general fund.
MOTION: to approve MOTION and ORDER 98-8-12-4.
Weeldreyer MOVED, Green SECONDED.
Commissioner Dumdi recessed the meeting to return at 10:20 a.m.
6. COMMISSIONERS' BUSINESS
a. ORAL UPDATE/In the Matter of Presenting an Update to the Board of Commissioners on
Activities by the Lane County Human Rights and Affirmative Action Advisory Committee.
Linda Wagner, Chair, Lane County Human Rights and Affirmative Action Advisory
Committee, described the composition of the committee. She said it is a 14-member advisory
committee. (Three are Lane County Employees, eleven are lay citizens and are all
volunteers on the Advisory Committee.) She said there are currently two open positions.
These include three subcommittee. One, a monitoring subcommittee, monitors the
implementation of the Lane County Diversity Implementation Plan. She said the plan has 20
action items that looks at Lane County as an employer and service provider. She said 14
action items have been addressed (either completed or are in progress). She said six
activities have not been started because the subcommittee wanted to revisit those
activities with the County Administrator. She said the subcommittee has met with directors
to discuss their diversity goals. She added the Diversity Implementation Plan clearly
outlines policies and procedures countywide. She said she wanted to talk with directors to
see what they are doing at the department level and incorporate that in their annual
report. She said, in looking at Lane County as an employer, they considered archival data
of the gender, race and ethnic composition of people who have applied for jobs, been hired
and promoted. She said the goal was to look at the extent to which hiring practices and
County employees are representative of the changing demographics in Lane County. She said
they had data from the early 90s that showed an increase in the growing diversity of
applicants and new-hires and wants to include more recent data to give a complete trend
Wagner said the second subcommittee is the Outreach and Education Subcommittee and
their work has been to update their brochure. She said they also organized a meeting in
Veneta that was in conjunction with the Veneta City Council. She said it is their goal to
be more visible throughout Lane County.
Wagner said the third subcommittee is the Harassment and Discrimination Subcommittee.
She read their policy to the Board. She said the subcommittee receives complaints from
people who have experienced discrimination and harassment in Lane County. She said that
over the last six months, 24 complaints have been recorded and it has been an ongoing
challenge to be effective in responding to complaints with limited volunteer time.
Dumdi suggested that Wagner talk with Arlene Marshall to bring a work session to the
Board about discrimination problems.
Van Vactor stated the County was in the process of obtaining a Human Resources Manager
and thought this could be a good assignment for that manager to undertake.
Hector Rios, Human Rights and Affirmative Action Advisory Committee, said over the past
six months the County has received calls that require staff time. He said most of the
phone calls he receives are forwarded to other agencies where the community members'
concerns would be better addressed. He said the biggest concern is when he refers the
calls to another agency, the case falls through the cracks and nothing gets done.
Green stated they need additional staff. He declared that, in comparison to the City of
Eugene, Lane County is understaffed and short of money. He suggested the committee come to
the Board with different strategies. He said it is not just human rights issues but
organizational issues. He said getting a resolution is critical and the addition of the
Human Resource Manager will be a big step.
Wagner said she has not approached David Suchart, the Board, or Budget Committee with
the request for additional staff. She said this was identified in the Harassment and
Discrimination subcommittee as one option to help build the infrastructure. She said there
are other subcommittees that discussed the need for staff support time for other types of
work. She said it could be part of a work session.
Wagner acknowledged the ongoing commitment and efforts of Captain John Clague. She said
he was a viable liaison to their committee and appreciated his expertise, human rights
concerns, and meeting with them. She also acknowledged Hector Rios' contributions. She
said the Advisory Committee, County Administration and Board of Commissioners wanted to
take time to highlight the work he has done. She spoke about his contributions to the Lane
County Diversity Plan. She thanked him by reading a letter (copy in file).
Dumdi (acting Chair of the Board of Commissioners), presented Hector Rios with a letter
and a plaque in recognition of his ongoing efforts for human rights.
Weeldreyer said she has seen tremendous professional growth and wished him the best in
the next step of his career. She said she agrees he leads by example and more people are
following what he has started in terms of the cultural change within the workforce of Lane
b. UPDATE/OSU Extension Services.
Janet Calvert, Lane County Extension Service, presented a quarterly Extension Service
update. She said there are four people staffed to answer phones and the service is an
important resource for the residents of Lane County and the state. She said approval has
been made to announce that Steve Bowers will be the person taking Mike Cloughesy's place.
She reported they had a successful Youth Fair in July.
Jennifer Barwood, Program Coordinator for Expanded Food and Nutrition Education Program
(EFNEP) gave an overall review on what EFNEP does. She stated there is an in-school
program where the curriculum is offered to the schools and an after school program that is
taught by paid staff. She also stated she recruits and trains volunteers who teach
nutrition at the after school club. She said they have a summer program where students are
hired to work. She said these are weekly programs, one in the morning and one in the
afternoon. She said she cooks with the children. She added they have been working hard in
focusing on the Hispanic community in Eugene/Springfield. She said a project they have
been working on is a cookbook that is a verbatim translation of an English cookbook. She
said they have "Sister City Days" which was developed two years ago and the
focus is on the four sister cities of Eugene. She said they developed a cookbook that has
recipes from each country.
c. DIALOGUE/Census 2000 Project.
Mike Steenhout, U.S. Department of Commerce, Census 2000, passed out a packet (copy in
file) on the Census 2000 Project for the state of Oregon. He said he works for a program
called the Partnership Program and it is to act as liaison between the bureau and
government in the state of Oregon. He said his program works with local government in the
census process. He said the program is finding ways to implement local knowledge into the
Sorenson stated he attended the Census Workshop at the NACo Convention. He said the
people from the Census Bureau had a list of all local governments within each county and
whether or not the jurisdictions had signed an agreement with the Census Bureau. He said
Eugene/Springfield is part of this program and it will assist local government in helping
the census Bureau make the count accurate. He said in the 1980 and 1990 census, there were
allegations of undercounting because local governments were not involved.
Weeldreyer noted urbanized area households are going to receive census forms in the
mail but rural areas are going to have census takers who will actually drop off the forms.
She questioned the rationale for not mailing to all households.
Steenhout stated the census is a household based survey and each house must be
accounted for. He said people receiving their mail from a mail carrier will receive the
questionnaire in the mail and in all other cases, no questionnaires will be mailed, but
Jim Carlson, LCOG, answering in response to Commissioner Weeldreyer's question of
growth since 1990, responded that locally there is a site address file when a building
permit is issued. This creates an address and it goes into LCOG's automated address file
for Lane County. He added they have a complete address list of all addresses in Lane
County. He said that file will be compared with the Census Bureau's file. He said the
Census Bureau gets their addresses from the post office. He added an electronic match will
be done to ensure all addresses are covered. He said another problem is the changing
demographics, with people living in group quarters (not households,) including jails,
college dorms, senior housing and between independent living and assisted living units. He
said they are trying to decide how to define a living unit and what makes up a household.
Carlson stated data that is needed is not received until April 1, 2001. He said at that
point there are eight to nine months to complete the information. He said January 2002 is
the date the information needs to be completed, before the primary election in May. He
said they will work with Lane County Elections to get the precinct boundaries to match up
to the new districts.
Van Vactor questioned whether there were any specific actions that Lane County
governments needs to take regarding the census since the County will have a contractual
relationship with LCOG to perform the staff tasks.
Carlson said LCOG does the technical work of review. He said when the data is received,
they will work with the data. He says it's important for the elected officials to make a
public statement about the census and how important it is for people to respond to their
forms. He said LCOG can't do that process but the elected officials are in a better
position to ask communities to complete the information.
Green questioned how an accurate tally could be made with the homeless in Lane County.
Steenhout responded that in 1990 the census was not successful in counting the
homeless. He said this time there is a specific program called Service Based Enumeration
(those who have neutral residences). He said all service providers are identified within
each jurisdiction ahead of time, then people implemented to numerate the homeless
population will do so on a certain day. He said this will take place nationwide at the
same time. He asked the Commissioners to consider passing a resolution or proclamation to
formalize the relationship with the Census Bureau. He said he wants to get it framed so it
can be placed in the Census Office.
He also mentioned job opportunities available and said Eugene is the spot for one of
five statewide offices. He added job opportunities will be available toward the end of the
year. He said the number to call is 1-888-806-5878. He also said that a liaison is needed
to be a primary contact.
Sorenson said the census issue was very important because of funding, redistricting
issues and basic knowledge that will impact the County for the next 10 to 15 years and he
would accept the nomination for liaison for Steenhout.
d. RESOLUTION 98-8-12-6/In the Matter of Adopting a Resolution Concerning the Highway 126 East Interim Corridor Plan Strategy (Interstate 5 to Oregon Highway 22 at Santiam Junction).
Weeldreyer stated the Oregon Department of Transportation (ODOT) has taken a different
approach to addressing transportation needs statewide. She said the governor is moving to
a model that involves more local planning in the process. She said they came up with
corridor planning and it is to facilitate statewide long range planning for Oregon. She
said the interim corridor strategies are being developed by these groups statewide and
contain goals and objectives that will be part of a 20 year corridor plan. She said the
projects that will come out of the exercises will become candidates for funding in the
State Transportation Improvement Program over the next 20 years. She added it is a
mechanism for state and local jurisdictions to cooperatively and responsibly meet existing
state and federal planning requirements. She said ODOT is either in the process of, or
intends to conduct 25 corridor studies on 25 highways of state and interstate importance,
plus I-5, to try and reach consensus on how Oregon's highways will be managed. She said
the Highway 126 strategies began in 1996 when the two steering committees were started,
one for the east side and one for the west side. She explained the East Side Exercise
(copy in file.)
MOTION: to accept RESOLUTION 98-8-12-6.
Weeldreyer MOVED, Green SECONDED.
Van Vactor stated the wording on the resolution is a little vague. He said he wondered
if the documents had any significance with regard to planning and if it would be
applicable in an individual quasi judicial land use application.
Kent Howe, Land Management, said he was involved in the development of the resolutions
with that thought specifically in mind. He added they are guiding objectives that will be
coordinated with, but not locked into at this time and not binding on land use
e. RESOLUTION 98-8-12-7/In the Matter of Adopting a Resolution Concerning the
Highway 126 West Interim Corridor Plan Strategy (Interstate 5 to U.S. Highway 101 in
Dumdi stated there were similar issues on both sides of the corridor and similar
make-up of the committees. She said the Steering Committee for the Westside consisted of
representatives from the cities of Veneta, Florence, Eugene, Lane County, Lane Transit
District, Oregon Department of Transportation, Oregon Department of Land Conservation and
Development, U.S. Bureau of Land Management and the U.S. Forest Service Army Corps of
Engineers and the Oregon House of Representatives by mail only. She said Congressman De
Faze was never able to join the committee but was kept informed. She said she represented
the County and John Cole, Land Management Director, was also on the steering committee.
She said Chris Henry from Lane County Public Works also participated on the staff team.
She said the issues were solicited from members of local governments and organizations,
transportation engineers and planners, stakeholders and the general public. She said the
interim strategy proposes a blend of different approaches to addressing the issues. She
said the Steering Committee recognized that no single approach could address all of the
issues, goals and objectives and they proposed the following types of approaches; road
improvements, alternative modes and intermodal links, improved visibility, education and
enforcement, refinement planning, land use, access and transportation demand management
strategies and analysis of level service standards. She explained the issues that were
dealt with. (See copy in file.)
Dumdi stated that the west side of the corridor between Eugene and Florence is the
major direct route to the coast and is heavily traveled. She said there are three new
passing lanes and three or four more are needed. She added there is a safety problem on
Badger Mountain, with a passing lane on a mountainside and a deep curve.
Green stated the need for an alternative mode of transportation back and forth to the
coast. He said it was an issue that has been talked about at the convention and
hospitality industry level. He said if shuttle services were provided it would be easier
to go back and forth.
Dumdi added that Florence is a retirement committee. She said the population is aging
and people need to get into Eugene for medical reasons or amenities for everyday living
and there is no mass transit opportunity.
Weeldreyer said the issue of rural transportation is important in both rural
communities and metro areas and they could be enhanced for economic development purposes
as well as quality of life. She said since 1995 there has only been one joint meeting with
the Lane Transit Board. She said another work session with the LTD Board and Board of
Commissioners needs to take place, asking how to explore other models and deliver rural
Green said another concern was the lack of lighting on the highway. He said it is a
safety issue because of poor visibility. He said he didn't see a solution for it and
thought lighting should be installed in both of the corridors and wanted to know the
State's response to this.
John DeTar, Senior Region Planner, Oregon Department of Transportation (ODOT),
responded that typically the general corridor (highway facility) is not illuminated. He
said illumination is provided at significant intersections where there might be traffic
problems. He said that ODOT is improving the line condition that is on the roadway. He
said it doesn't provide illumination for the entire area but it does improve the driver's
ability to know where the roadway is. He said they are brighter and will last longer and
will provide for better tracking for vehicles throughout the entire route. He said the
reason the whole corridor could not be illuminated is the long-term maintenance cost and
responsibility that is extensive and costly in Lane County.
MOTION: to approve RESOLUTION 98-8-12-7.
Dumdi MOVED, Weeldreyer SECONDED.
Weeldreyer commended the Lane Council of Governments in the way they have staffed the project. She said the visual materials, notification and outreach were excellent. She also thanked the members of the Steering Committee and the larger advisory group that participated in the process.
f. PROCLAMATION AND RESOLUTION 98-8-12-8/In the Matter of Designating August 19-20 as Vision and Hearing Days.
Commissioner Dumdi read into the record the Proclamation and Resolution, August 19-20
as Vision and Hearing Days.
MOTION: to approve PROCLAMATION AND RESOLUTION 98-8-12-8.
Weeldreyer MOVED, Green SECONDED.
7. EXECUTIVE SESSION as per ORS 192.660
Will take place at the conclusion of the meeting.
8. COUNTY ADMINISTRATION
Van Vactor announced he has been working with representatives of Eugene and
Springfield, School District 19 and the University of Oregon on school violence. He added
he and Commissioner Green are scheduled to join a delegation going to Washington, D.C. on
September 1 to meet with representatives of the Clinton Administration about school
violence. He said it is being put together through Springfield and the Springfield School
District. He said he will be going in lieu of Steve Carmichael of Youth Services. He added
that Mayor Torrey, Mike Redding, Mayor Morrisette, Jamon Kent and a representative of the
University of Oregon from their Center of Violence and Destructive Behavior will also be
attending the meeting in Washington, D.C. He also reported he received the official notice
from the State of Oregon Public Employees Retirement System that they are increasing
employer contribution rates by 1.24% to cover the cost the State is incurring because of
its promise not to tax retirees. He said the State is keeping the revenue and imposing the
additional cost to the employers on counties, cities and special districts. He said he
drafted a letter to Bob Cantine saying this should be added to the legislative priority
list as a coordination issue with the League of Oregon Cities and Special Districts. (See
copy in file.)
Teresa Wilson, County Counsel, stated that she put into the commissioners' boxes two
documents, one a copy of what was distributed at the Management Team Meeting as a report
of two recent sexual harassment decisions by the U.S. Supreme Court. She said she will be
reviewing the County's Sexual Harassment Policy to make sure it informs employees what
expectations are. She also stated there was another report, from the Oregon Government
Standards and Practices Commission, on their recently issued opinion on the personal use
of government equipment, computers, land line phones and cellular phones. She said the
commission has essentially said don't use government equipment for personal use. She said
they are rigid on the use of cellular phones for personal use and reimbursement is not
considered an option. She said the opinion is the law and needs to be followed. She said
it might cause some practical problems for field staff. She said the Management Team will
look into finding some ways to resolve the practical issues and problems. She said
employee needs have to be addressed in a way that keeps them focused during their time on
9. CONSENT CALENDAR
A. Approval of Minutes
B. County Administration
1) ORDER 98-8-12-9/In the Matter of Accepting Phase Two Funding from FEMA for
Elevating Residences Above the Floodplain in the Mapleton Area; Appropriating $375,000 in
Fund 24, Dept. 17; $10,000 in Fund 24, Dept. 03; and Authorizing the County Administrator
to Sign Contracts Implementing this Grant.
C. Health and Human Services
1) ORDER 98-8-12-10/In the Matter of Awarding Contracts and Contract Amendments
per Exhibit A and Authorizing the County Administrator to Sign Those and an
Intergovernmental Agreement with the City of Eugene per Exhibit A.
D. Public Works
1) ORDER 98-8-12-11/In the Matter of Awarding a Contract for $2,556,530 to
Furnish and Install and for $0.0173 Per Gallon to Operate and Maintain the Short Mountain
Landfill Leachate Treatment System to Pall Rochem and Authorizing the County Administrator
to Execute the Contract.
2) ORDER 98-8-12-12/In the Matter of Awarding a Contract to Pacific Utility
Equipment Co., in the Amount of $108,145.00, with Trade-In, for the Purchase of One (1),
New Four-Wheel, High-Dump Street Sweeper, Contract FY98/99 FS-02.
3) ORDER 98-8-12-13/In the Matter of Awarding a Contract to Third Generation
Painting Co., in the Amount of $72,460.00, for Painting and Dampproofing Various Delta
Complex Buildings, Including Alternate #1, Contract 98/99-04.
4) ORDER 98-8-12-14/In the Matter of Awarding a Contract to Pape' Bros. Inc., in
the Amount of $95,870.00, with Trade-In, for the Purchase of One (1), New Crawler Tractor,
Contract FY98/99 FS-01.
MOTION: to approve Consent Calendar.
Weeldreyer MOVED, Sorenson SECONDED.
10. EMERGENCY BUSINESS
Commissioner Dumdi recessed the meeting into Executive Session at 12:10 p.m.
Commissioner Dumdi reconvened the meeting at 3:00 p.m. at the Office of Mayor Torrey.
Lindsey Rosenberg, Ron Wyden's Washington, D.C. Office, discussed different issues that
Senator Wyden was working on.
Dumdi stated that she spoke with General Reeves of the National Guard and he indicated
that he wants to put Eugene in front of Salem with regard to purchasing a new facility.
Rosenberg stated that Jim Sheer handles the project in Washington, D.C. and she will
forward an E-Mail to him regarding the issue.
Rosenberg led a discussion regarding what would be presented to the Clinton
administration when the representatives from Eugene and Springfield meet with them in
Washington, D.C. on September 1. She said about the Thurston shooting that discussions
will take place to include how to prevent the tragedy from ever happening again and
possible reimbursement funds from FEMA for the shooting, the need to prevent violence,
more counselors in the schools, mental health issues, mandatory holds and assessment
There being no further business, Commissioner Dumdi adjourned the meeting at 4:20 p.m.
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