minhead.gif (11357 bytes)APPROVED 3/15/00

February 4, 1998
BOARD OF COMMISSIONERS' REGULAR MEETING
Harris Hall Main Floor - following HACSA

Commissioner Steve Cornacchia presided with Commissioners Ellie Dumdi, Bobby Green, Sr., Peter Sorenson and Cindy Weeldreyer present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Tara Withers were also present.

1. ADJUSTMENTS TO THE AGENDA

None.

2. PUBLIC HEARINGS

a. PUBLIC HEARING AND ORDER 98-2-4-1/In the Matter of Exempting the Procurement of Materials for Construction for the Lane County Forest Work Camp Dormitory and Parking Shed Project from Formal Bidding Requirements.

Trina Laidlaw, Assistant County Counsel, recalled at the January 7 meeting, the Board considered the matter and at that time the requirements were met for publishing notice and as of yesterday, there had not been any phone calls from the public and no one came to pick up draft findings. She said they are here to correct the record that the previous order needed to be rescinded and the new order with the new findings attached. She said the only reason this is before the Board today is to receive public comments on the draft findings.

Commissioner Cornacchia opened the Public Hearing. There being no one signed up to speak, he closed the Public Hearing.

MOTION to approve ORDER 98-2-4-1.

Dumdi MOVED, Green SECONDED.

VOTE: 5-0.

b. PUBLIC HEARING AND ORDER 98-2-4-2/In the Matter of Authorizing Human Resources and Management Services to Utilize Alternative Procurement Methods to Acquire the Materials for the Lane County Forest Work Camp Project.

Trina Laidlaw explained that this order has the corrected date on it from January 7 to February 4.

Commissioner Cornacchia opened the Public Hearing. There being no one signed up to speak, he closed the Public Hearing.

MOTION: to approve ORDER 98-2-4-2.

Dumdi MOVED, Green SECONDED.

VOTE: 5-0.

3.    PUBLIC COMMENTS

None.

4.    PUBLIC SAFETY

a.    ORAL REPORT/Forest Work Camp.

Jan Clements, Sheriff, said Senate Bill 1145 monies were approved to take care of the inmates for 12 months or less. He said earlier they were dealing with a rent back situation, renting beds from the Department of Corrections and it was prudent to use that money to bring the Forest Work Camp back on line. He added they needed the space and could house them less expensively than the Department of Corrections could. He said the 1145 monies will be available for the first six months of this calendar year. He said they are now proposing to build it out to the full 120 bed compliment. He said the 1145 monies were also used as flexibility for housing, including purchasing fencing to provide for a secure area.

Paul Sachet, Lieutenant, Sheriff’s Office, said that in mid-September of last year they transitioned from the use of the rent back beds with the State Corrections Division to full operation of the Forest Work Camp. He said in the meantime, they have made a major shift with the 1145 offenders and most of the funding for the camp is through the 1145 funds. He added they still have some serial levy funds through the end of this fiscal year. He said of the population (running full) 50% of the cases are SB 1145 cases or 30 plus a day are at the camp. He added women are also assigned to the Forest Work Camp program and there are about 10 people on an average daily basis, totaling 68 people a day that are currently assigned through the last quarter of 1997 to the Forest Work Camp Program. He said they are also working with Lane Community College with their continuing education program to see if other vocation credits could serve the population that is being housed there.

Cornacchia mentioned that when Senate Bill 1145 was debated, there was discussion about the population that each county would be anticipated to have under the bill of the 12 month or less felonies. He asked how the County got paid with 1145 funds.

Sachet stated they receive quarterly allotments based upon the formula.

Cornacchia asked how the money would be divided between Parole and Probation and Health and Human Services.

Sachet responded that all the SB 1145 cases are custody cases and the average daily population is around 120, inclusive of the cases under Health and Human Services. He added the target population of 175 is not being realized because of sentencing practices. He said that Lane County has a significantly lesser amount of people who are SB 1145 cases serving their sentence and are in an alternative custody bed space such as the Forest Work Camp.

Clements reported that their experience with the Forest Work Camp criteria vs. the community corrections center criteria from 1988 to 1997 is that the new total cases are 4,769, with the community corrections center at 3,772. He said the average length of stay for the Forest Work Camp was 16 days in 1989 and now it is 27 days. He said SB 1145 cases are driving the average length of stay upward. He said he wanted to propose that they eliminate all criteria, but fold the evaluation of the inmates going to alternative custody in with the regular review of inmates for placement in any alternative program. He asked for the Board's thoughts on how they might proceed. He stated that their success in placing people in any alternative program warrants the consideration of eliminating an artificial criteria.

Cornacchia noted that the biggest problem is the Board gave their word to the people that certain types of folks were never located out there. He said it seemed to him that it would be unlikely that a murderer would ever end up at the Work Camp. He asked if there was some kind of written commitment to people that backs up what he and Dumdi were trying to accomplish.

Dumdi noted the people who live near the work camp have had several years of experience and have a much more positive attitude of the reopening. She recommended that a meeting take place with neighbors to explain the suggestion and to get their thoughts about any changes that might be made.

Weeldreyer agreed with Dumdi to have the opportunity to present the statistics and show the truth as it exists to counteract the fears the neighbors may have.

Sorenson said that public safety is a paramount issue and the perception of public safety is important. He expressed concern that closing a public institution creates instability with public concern.

Green stated there should be a conversation with all stakeholders. He said he wanted a conversation about balancing investment dollars. He noted that research shows what gets funded in most communities is the fear of crime, not the crime itself.

Clements stated he views the Forest Work Camp as part of an integrated custodial and/or supervisory system that manages the inmate population. He added a subcommittee of the Public Safety Coordinating Council is forecasting what the profile of the inmate population will be and what the appropriate types of spaces are to built. He said there is an issue about how this all fits with capacity with adding fencing and how it affects the criteria. He noted the other issue is the best way to manage the entire population.

Green said he was interested in looking at the process of criteria, not having as many people returning and how it is consistent with the overall plan that is being discussed at the Forest Work Camp. He asked what the downside would be to removing the criteria.

Clements recommended a work session to talk about the recommended process. He announced that there will be a ground breaking ceremony for the jail (Senate 1145 additions) construction project on February 19 at 10:00 a.m.

5. COMMISSIONERS' ANNOUNCEMENTS

Green passed out copies of the binder he received when he attended a workshop in Santa Monica, California at the Rand Corporation, regarding balancing investment dollars and prevention police in prisons.

Weeldreyer made a visit to the Short Mountain Landfill on Monday and encouraged the Board to do the same. She met with Ken Kohl and was instructed on how it functioned. She is scheduling a Technology Management Team meeting to look at the language in the Lane Manual.

Sorenson reported that on March 2 there will be a working conference at the University of Oregon Labor Education Research Center. He said it is called Jobs in the Woods.

Cornacchia discussed the joint venture partnership that the Bethel School District/City of Eugene/Kidsports/ Babe Ruth is involved with. He said there will be a celebration of the signing of the lease and a news conference, Friday at 11:00 a.m. at the District Offices of the Bethel School District. He stated the first is the Babe Ruth group with an agreement with the City of Eugene to lease 8 of their 35 acres. He noted the land has to be partitioned and the school district and the city purchased both the school and park site together from the same family. He said that was one tax lot. He noted the County was a partner in the development of the schools and continues being a partner with the creation of the Eugene and Babe Ruth park, together.

Green stated he would support Cornacchia’s request and to look at being able to use the money differently, setting criteria for community development. He recommended sending it to Finance and Audit for the Community Development Fund.

Weeldreyer supported moving the money that had been allocated for the school project to the school roads and that the Finance and Audit would be the place to develop the criteria for transferring from the loan program into the community.

Cornacchia explained it would go to building the roads, putting in lights and sidewalks and access to the projects.

Dumdi concurred with everyone.

Cornacchia stated he will continue to work with this and bring it to Finance and Audit for further discussion.

6. COMMISSIONERS' BUSINESS

a.    FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1106/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New or Revised Plan Policies, Revising Plan Text, and Adopting a Severability Clause.

Jan Childs, Planning Director, City of Eugene, reported that after yesterday’s work session, she advised the City Manager that the Board suggested separating the hearings on the four ordinances. She noted the Board was only moving forward with the hearing on the first ordinance, with policy and other text changes on the 18th, and deferring the hearing on the sights until after the County and City were able to reach agreement on any policy changes as noted correctly, yesterday afternoon. She added the Mayor concurred with the suggestion and she reached five of the city councilors, all of whom concurred with the suggestion. She noted there will need to be extensive public and media notification so people understand that the hearing on the 18th will be limited to the Board of Commissioners’ comments on Ordinance PA 1106. She reported there is support from the Eugene City Council for the proposal to separate the hearings and move forward on the 18th with the policy ordinance. She added there was appreciation that by separating the hearings and doing the ordinance only on the 18th, that there would be time for the council and the board to discuss together the issues and concerns from the public.

Green thanked Childs for her efforts, making sure the Board is working in a cooperative manner in delivering the message to the City Council, in a manner that it is received as being cooperative.

Stephen Vorhes, Assistant County Counsel, stated there is no additional material for Ordinance PA 1106.

Childs noted the only addition was the addition to the staff memo that she distributed yesterday. She added there were no changes to the ordinance itself.

Vorhes recommended for the other three ordinances that if it is the interest of the Board to not do a first reading of any of the other three ordinances, then to table those ordinances to a time after consideration, deliberation and action on Ordinance PA 1106, that deals with the policies and criteria. He suggested to do a motion to either specify to wait for action, or table them and schedule on the agenda, once final action has been taken.

Cornacchia reiterated to move to table with a condition upon successful passage of Ordinance PA 1106.

MOTION: to approve a First Reading and Setting Second Hearing and Public Hearing on Ordinance PA 1106 on February 18, 1998, at 6:00 p.m. at the Eugene City Council Chambers.

Dumdi MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

MOTION: to table the First Reading and Second Reading of Ordinance PA 1107, 1108 and 1109 until passage or resolution of issues of Ordinance PA 1106.

Weeldreyer MOVED, Dumdi SECONDED.

VOTE: 5-0.

b. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1107/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New or Revised Wetland Designations for Various Sites Within the Plan Boundary, and Adopting a Severability Clause. (TABLED)

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1108/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New and Revised Wetland Designations for Site H2, Referred to as the Speedway Site, and Adopting a Severability Clause. (TABLED)

d.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1109/In the Matter of Amending the West Eugene Wetlands Plan by Adopting New Wetland Designations for Site Hg, Referred to as the Hyundai Site, and Adopting a Severability Clause. (TABLED)

7. EXECUTIVE SESSION as per ORS 192.660

Will take place at 2:00 p.m.

8. COUNTY ADMINISTRATION

a.    Announcements

None.

9. CONSENT CALENDAR

A.    Approval of Minutes:
November 12, 1997, Regular Meeting, 1:30 p.m.
November 25, 1997, Regular Meeting, following HACSA
November 25, 1997, Regular Meeting, 1:30 p.m.
December 8, 1997, Joint BCC/City of Creswell, 7:00 p.m.
December 12, 1997, Special Meeting, 8:30 a.m.
December 16, 1997, Work Session, 9:00 a.m.
December 17, 1997, Regular Meeting, following HACSA
December 17, 1997, Regular Meeting (continued), 1:30 p.m.
January 7, 1998, State of the County, 10:00 a.m.
January 7, 1998, Regular Meeting, following HACSA
January 7, 1998, Regular Meeting, 1:30 p.m.

B.  County Counsel

1)  ORDER 98-2-4-3/In the Matter of Amending Chapter 64 of Lane Manual to Change the Title of LM 64.205 From "Territorial Jurisdiction" to "District Voting Boundaries."

C.  Health and Human Services

1)  RESOLUTION AND ORDER 98-2-4-4/In the Matter of Delegating Authority to the County Administrator to Sign an Amendment to the Revenue Contract With Women’s Resource and Shelter Space, Inc. in the Amount of $44,861; and Increase Appropriations in Revenues in the Amount of $5,901.00.

D.  Human Resources and Management Services

1)  ORDER 98-2-4-5/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to Jo Ann Dooleey, Former Owner of Record (Map #17-02-31-13-00202, 617 North 36th Street, Springfield).

E.  Public Works

1) ORDER 98-2-4-6/In the Matter of Awarding a Contract to Oakridge Sand & Gravel, Inc. for Base Rock Production - Various Stockpile Sites, Contract No. 97/98-08.

2) ORDER 98-2-4-7/In the Matter of Amending the FY 94/95 Through 96/97 Bridges and Retaining Wall Agreement with OBEC Consulting Engineers for Construction Engineering Services for Bear Creek, Dale Kuni and Spencer Creek Road Bridges.

3) ORDER 98-2-4-8/In the Matter of Amending the Professional Services Requirements Contract and Work Order Nos. 19 and 23 with EMCON and Authorizing the County Administrator to Execute the Amendments.

Weeldreyer stated she had changes for the November 12, 1997 minutes under Commissioners Announcements. She noted her purpose was to let the Board know that she followed through on their direction to meet with the Emerald People’s Utility District over the ballot issue.

MOTION: to approve the Consent Calendar with the corrected Minutes of November 12, 1997.

Green MOVED, Cornacchia SECONDED.

VOTE: 5-0.

10. HEALTH AND HUMAN SERVICES

a.  RESOLUTION AND ORDER 98-2-4-9/In the Matter of Accepting Revision #5 to the State of Oregon Health Division Grant; Revising the FT in Two Positions in Public Health; Awarding a Subcontract Amendment to HIV Alliance; Delegating Authority to the County Administrator to Sign the Revision and Subsequent Subcontract Amendment; and Appropriating an Additional $13,040 in Revenues and Expenses in Fund 86 in the Department of Health and Human Services.

MOTION: to approve ORDER 98-2-4-9.

Green MOVED, Dumdi SECONDED.

VOTE: 5-0.

b.  ORDER 98-2-4-10/In the Matter of Approving the Submittal of a Grant to the Meyer Memorial Trust in the Amount of $150,000 for the Safe and Sound Project.

Steve Manela, Human Service Commission, reported the Safe and Sound Project is to increase outreach and rehabilitative services for homeless youth who are chemically dependent, mentally ill or potentially sexually exploited. He said it is an attempt by the Human Services Commission to diversify the funding base for street crisis services. He noted they were looking for solutions with tax dollars or they would have to partner with others in the non-profit and private sector to patch together financing to meet these needs. He said they put together a pilot project that could be financed over a three to four year period with foundation and governmental funding from the City of Eugene for homeless and funding from the Human Services Commission. He noted the most challenging piece is that this project operates like a business. He said they put together a service benefiting the private sector and in order to receive renumeration for services, they are asking for a voluntary fee by the private sector in helping out with the project. He stated that this project was no different than any other project in that they are bound under the intergovernmental agreement, and ultimately Lane County becomes responsible for the liability of the project as administrator of the funds. He noted they will be operating as a pilot and if it is something the business community finds is not helpful to them, they could terminate the program.

Laidlaw noted the County is ultimately responsible for funding and with private funding, there is a significant percentage of private funding that the Human Service Commission is depending on.

Green noted the commitment would have to come from the business/private sector because few of Fred Meyer’s dollars are for continued operation and sustainability, that most are for start up. He said if it is not sustained after the third year, it may have to end.

Manella stated the success of the this project will be that the group of private sector people are marketing strategy to work with the private sector and public safety. He added if it doesn’t occur, they will not extend the services any further. He added they are incrementally rolling it in and the first thing implemented was the homeless youth component and they will add components as funding is received.

Rob Rockstroh, Health and Human Services, reported what is being asked from the Board is to go after a grant application. He recommended going after the application and asking questions, pending receipt of the grant.

Laidlaw concurred with Rockstroh.

Weeldreyer stated she was supportive of the recommendation because this represents a new way for Lane County to work cooperatively with partners to provide outreach.

Green said he would support this project.

Dumdi stated she would support the project.

MOTION: to approve ORDER 98-2-4-10.

Dumdi MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

11. HUMAN RESOURCES AND MANAGEMENT SERVICES

a.  ORDER 98-2-4-11/In the Matter of Establishing the Classification and Salary Range for Human Resources Manager and Adding to Human Resources and Management Services Five Positions to Include One Human Resources Manager, One Personnel Analyst, One Personnel Assistance and Two Data Entry Operators.

David Suchart, Human Resources, noted the classification range for the Human Resources Manager did not come before the Board as they researched the salary range from earlier figures.

MOTION: to approve ORDER 98-2-4-11.

Weeldreyer MOVED, Green SECONDED.

VOTE: 5-0.

b.  ORDER 98-2-4-12/In the Matter of Adding Four (4) Senior Programmer/Systems Analyst Positions to Assist in the Migration of Mainframe Applications to Client/Server Technology While Fixing the Year 2000 Problem.

Gary Ingram, Information Services, reported he spoke with the Future Focus Task Group and they added major projects for the next two years: replacing of the HR and Financials, the Assessment and Taxation system, Sierra Permits and the DA system. He noted he had to divert staff from existing support to some of the departments to work on these projects. He said what is happening is that departments are coming back asking for additional staff support because staff had been diverted onto new projects. He noted there has been a major change with the technology including putting PC’s on the desk top. He said because of moving staff to the new projects, they have to take people off the infrastructure team and come back to support the applications. He said they need to move ahead with projects with technology and the current systems need to be maintained and they don’t have the staff. His concern is that there are small applications that are critical for some departments that systems haven’t been looked at that have a Y2K problem. He said the problems need to be addressed within the next year to fix the systems. He stated the proposal is to add additional staff so they can make the year 2000. He added unless they have the added help, they won’t make it. His recommendation was to add four additional staff.

Weeldreyer said that the adding of these positions to make the year 2000 conversion and to keep moving forward with application development is the backbone of Lane County government. She said it would be a wise investment and would support the motion.

Dumdi agreed that the positions are needed and was in favor of the motion.

Van Vactor noted that there is concern about the central administration, but recognition that the tasks they are asking Information Services to do was huge. He stated there was reluctant acceptance of the need to do this.

MOTION: to approve ORDER 98-2-4-12.

Weeldreyer MOVED, Dumdi SECONDED.

Cornacchia stated this is driven by the Y2K issue. His concern was that all needs be presented to the Budget Committee.

VOTE: 5-0.

c.  ORDER 98-2-4-13/In the Matter of Amending Chapter 3 of Lane Manual to Eliminate the Board of Ratio Review and Change Board of Equalization to Board of Property Tax Appeals.

MOTION: to approve ORDER 98-2-4-13.

Dumdi MOVED, Green SECONDED.

VOTE: 5-0.

d.  DISCUSSION/To Correctly Describe 1997-98 Board of Property Tax Appeals.

Annette Newingham, Elections, noted in 1990, the voters passed Measured 5, that limited property taxes and changed the definition of real market value. She said the amendment resulted in legislation that created the Boards of Ratio Review. She added from 1991 to 1996, each county had one or more Board of Equalization in Lane County and one Board of Ratio Review. She said the Board of Equalization was responsible for hearing appeals based on the value of property as of July 1, while the Board of Ratio Review heard appeals on declines in value after July 1 of the tax year. She said Measure 47 (then replaced by Measure 50, in Spring of 1997) created a maximum assessed value of property (95/96 value less 10%) and limited future growth of maximum assessed value to 3% per year with exceptions. She noted that Measure 50 changed the name of the Board of Equalization to the Board of Property Tax Appeals and eliminated the Board of Ratio Review.

Newingham noted the two things changing were the Lane Manual and a correction on a Board Order to correct the year.

MOTION: to correct ORDER 97-6-11-5 to correctly describe the 97/98 Board of Property Taxes.

Dumdi MOVED, Green SECONDED.

VOTE: 5-0.

12. JTPA

a.  DISCUSSION/Proposal to Consolidate the Lane Regional Workforce Committee and the Southern Willamette Private Industry Council Workforce Policy Functions.

Chuck Forster, SWIPIC, reported the idea is to bring two workforce policy groups together to create the Workforce Partnership. He noted instead of having a workforce committee that works on a particular aspect of workforce policy in Lane County, there would be one policy board called the Workforce Partnership that would address the broad range of policy issues that come down from the office of the governor or federal legislation. He added a legal question comes up because they are moving on amending the current PIC agreements, with a broader range of functions and authorities that the policy board would have. He thought that SWIPIC would be doing business under that type of legal framework. He said that SWIPIC/JTPA will continue to provide services that are currently provided.

Dumdi stated she was in support of this.

Forster stated he would be back before the Board in May.

13. REVIEW ASSIGNMENTS

On the hearing process regarding the wetlands plan,Van Vactor noted Jan Childs will provide a memo, and the Sheriff will report back on the Forest Work Camp criteria at a later date.

14. EMERGENCY BUSINESS

None.

There being no further business, Commissioner Cornacchia adjourned the meeting at 2:05 p.m.

Tara Withers
Recording Secretary

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