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January 21, 1998
REGULAR MEETING BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor
Following HACSA

Chair Steve Cornacchia presided with Ellie Dumdi, Bobby Green, Sr., Peter Sorenson, and Cindy Weeldreyer present. Tarra Withers, Recording Secretary.

1. ADJUSTMENTS TO THE AGENDA
Item 7.a. was presented following the public comments.

2. PUBLIC COMMENTS
Lourn Phelps, 07891 Duncan Island Road, asked that the County to maintain Duncan Island Road. Phelps said the families living by Duncan Island Road are elderly and they could not afford maintenance of the road.

Nancy Phelps, 07891 Duncan Island Road, requested that the County maintain Duncan Island Road. Phelps stated there are plans to use Duncan Island Road as an educational opportunity for students.

Violet Saville, 08131 Duncan Island Road, stated she was on a fixed income and could not afford to buy gravel to maintain the road. Saville said she has lived on Duncan Island for over 30 years. Saville requested that the County maintain Duncan Island Road.

Allen Makinson, 29903 Seven Mile Lane, stated he was with the US Department of Agriculture and Natural Resources Conservation Service. Makinson stated the department owned the wetland reserve program easement, which is over 320 acres of Duncan Island. Makinson said Duncan Island Road is used as an access to transport individuals to study Duncan Island.

3. COMMISSIONERS' ANNOUNCEMENTS

Green stated he attended the conference in Santa Monica, California, on balancing investments in prisons, police and preventions. He said the conference notebook was informative. Green stated although the crime rate is going down nationally, the fear of violence is increasing.

Weeldreyer stated she was working on a telecommunication work session and a discussion on animal regulation in Lane County.

Dumdi said when she attended a meeting on the Harrisburg bridge, a decision was made to replace the deck. She said at this time it would be to expensive to widen the bridge.

Cornacchia said he would represent the County for a monthly call-in show on KPNU radio. Cornacchia said he had received a letter from the Environmental and Social Concerns Committee concerned about the lack of windows for the jail addition.

Bill Van Vactor, County Administrator, said he would ask John Clague, Sheriffs Office, to respond to the Environment and Social Concerns Committee; however, this issue was addressed and noted when the jail addition was designed.

4. COMMISSIONERS' BUSINESS

a. REPORT BACK/1997 Charitable Contribution campaign.
Ron Gernhardt, Public Works, stated for this year's United Way campaign, over 370 Lane County employees gave over $42,000. Gernhardt suggested to help encourage more participation next year, the commissioners could hold a random drawing to take an employee to lunch or give an employee a day off with pay. Gernhardt stated all the employees in the Parks Department and County Administration had participated in the campaign.

The Board thanked Gernhardt for his leadership and involvement in helping organize the campaign. The Board supported the idea of having a drawing to take an employee out to lunch.

b. REPORT/HRAAC Monitoring Diversity Committee.

Anselmo Villanuave, who is the Vice-Chair of the Human Rights Action Advisory Committee, introduced the Chair, Lisa Caicedo.

Lisa Caicedo provided a history of the Diversity Task Force (DTF) (see material on file). Caicedo said the DTF examined Lane County as a service provider, an employer, a funder, and its boards and commissions. Caicedo stated the DTF developed 31 action initiatives and presented the initiatives to the Board.

Lynn Burditt, a member of the Human Rights and Affirmative Action Advisory Committee, said the two methods of data collection were a general questionnaire to department directors and a specific request to individuals to respond to the implementation priorities. Burditt provided a review of the DTF findings and DTF recommendations (see material on file).

Burditt stated the progress made on the diversity implementation plan indicates the importance the County has in diversifying its organization.

Caicedo said the DTF would like to make a presentation on the analysis of data related to job vacancies and job position postings in March. She said DTF would continue to request feedback from accountable parties and develop a plan to access the impact of the work done on diversity. Caicedo stated a meeting would occur with the County Administrator to discuss the items that are not in progress, and a meeting would be scheduled with department directors to identify diversity goals for their department. She said DTF would recommend that the Board work with the monitor subgroup and host community forums.

To assist in diversifying, Hector Rios, Human Resource, said progress has been made to create a new application format for County jobs and to provide Lane County job information on the internet.

Responding to Sorenson's question on the Federal Glass Ceiling Commission report, Burditt said the DTF has not had an opportunity to review the report; however, the report was available.

Responding to Green's question on the participation of department directors, Van Vactor stated department directors have been supportive of the task force report. Van Vactor said with the impact of Ballot Measures 47 and 50, management has not had time to work on as many tasks as they had hoped.

Green said although more work needs to be done, it is recognized that the diversity implementation plan is moving forward and that the County has a plan to move forward with diversifying its environment.

Sorenson said when he attends meetings and reads material discussing the issue of diversity and equal opportunity in Lane County he sees how respect and fairness is outlined in the discussions. He thanked the Human Rights and Affirmative Action Advisory Committee for their presentation.

Dumdi concurred with Green's comments and said that awareness within the organization is also important.

Weeldreyer concurred with her colleagues and said the changes that have occurred since 1993 demonstrate a steady progress towards the goals identified in the diversity plan. She expressed the importance of the principles of the plan which is to live in a society where differences are respected and tolerated.

Cornacchia concurred with his colleagues and said that he appreciated the recognition that helped established the DTF; however, he said it was also the advocacy from Greg Evans, Henry Luvert and Commissioner Green on the importance of diversity that helped established the DTF.

c. ORAL REPORT/London Road.

Ollie Snowden, Public Works, introduced Brad Kitzelman, Operational Manager for Weyerhaeuser in the Cottage Grove area.

Snowden referred to a map showing the location of the area. Snowden said Squire Associates had submitted a study proposal for $68,000 which was $10,000 more than the Shannon and Wilson proposal; however Squire Associates would address the field investigation differently than Shannon and Wilson. He said Squire Associates would submit a report to Weyerhaeuser and the County in late April. Snowden said some of the assumptions in Squire Associates' proposal included a contour map of the area and road work to allow access for a drilling truck; however, Weyerhaeuser agreed to provide those services. Snowden said if the Board was to contract with Squire Associates than an agreement would be needed between Weyerhaeuser and the County which would indicate Weyerhaeuser's services.

Kitzlman stated Weyerhaeuser would be willing to work with Squire Associates and share half the costs with the County.

MOTION: To amend ORDER 98-1-7-5 to increase it to $70,000.

Weeldreyer MOVED, Dumdi SECONDED.

Sorenson expressed concern for allocating $70,000 for a consultant and Weyerhaeuser's commitment to share the costs.

VOTE: 4-1, Sorenson dissenting.

d. ORDER 98-1-21-13/In the Matter of Authorizing the Executive Director to Apply for Assistance from the Oregon Housing and Community Services Department's Spring Consolidated Funding Cycle (CFC) for the Acquisition/Rehabilitation of the Camas Court and Camas Place Apartments in Creswell.

Cornacchia said Item 4.d should read ORDER 98-1-21-13/In the Matter of Supporting HACSA's Application to the Oregon Housing and Community Services Department's Spring Consolidated Funding Cycle (CFC) to Preserve The Camas Court and Camas Place Apartments in Creswell as Affordable Housing and Authorizing The Board Chair to Sign a Letter of Support for HACSA's Application.

James McCoy, Development Director, provided an overview of the Order (see material on file).

MOTION: Approval of the Order.

Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.

Weeldreyer commended the Housing Authority and Community Services Agency (HACSA) for seeking rural low-income housing.

The Board recessed for 10 minutes to reconvene at 11:10 a.m.

5. EXECUTIVE SESSION as per ORS 192.660

Scheduled for executive session from 2:30 p.m. - 3:30 p.m. in the Board of Commissioners room.

During the Executive Session the Board approved Order 98-1-21-14/ In the Matter of Refunding Taxes to James and Jerry Dunaway.

6. COUNTY ADMINISTRATION

a. Announcements

Referring to the morning Housing Authority and Community Services Agency (HACSA) public comment by Musselwhite, Bill Van Vactor, County Administrator, said a detailed voice message was placed to Steve Manela, HACSA Director.

Van Vactor said the Leadership Meeting for Thursday, January 22, 1997 would discuss the April 1, 1998 change-over of management services for human services.

b. ORAL REPORT/Policy Implications of Eugene's Growth Management Study.

Van Vactor, County Administrator, said that although Lane County has a general plan for growth management, which has a portion of the metro plan, it would be interesting to explore the interrelationship of the metropolitan plan to the County. Van Vactor said from a historical perspective, a change in growth that was not going to be in the metropolitan area would have a significant impact in the rural comprehensive plan. He said one of the realities of ballot measure 50 was how local government relied on property tax to fund their services, therefore the County becomes dependent on growth and assessed value to increase its revenue amounts.

Kent Howe, Public Works, provided the Board with a drafted resolution from the City of Eugene adopting growth management policies; and repealing resolution number 3867 (see material on file). Howe said the intent of the growth management policies is for the city to guide its work program efforts and capitol improvement program and not to determine whether the city shall approve or deny an individual land use application.

Dumdi expressed concern with policy 16 which focuses efforts to diversify the local economy and provide family wage jobs, principally by supporting small, local and environmentally-sensitive businesses. Dumdi stated she had studied economics and money does not grow when it is circulated within an organization. She said to have a healthy economy there needs to be exports and imports.

Jan Childs, Planning Division Manager, said Policy 16 was in response to measure 47 and 50. She said the city council has virtually eliminated the business assistance efforts, and to the extent that there are some marginal city resources left that might be put to business assistance, then the priority at this time is to focus on smaller businesses.

Green said he would reserve judgement and encourage the participation on all levels by the cities. He said at this point staff is not funded to assist in this exercise; however, during the budget session consideration should be given to provide resources towards this exercise.

Dumdi concurred with Green's comments and declared she supported Policy 4 which is to improve the appearance of buildings and landscapes.

Sorenson stated he appreciated many of the policies outlined in the draft resolution, especially "support existing urban growth boundary," "work with the metro partners to control urban sprawl," promote new affordable housing," diversify the local economy and provide family wage jobs," and "increase the amount and variety of parks and open spaces."

Weeldreyer said she had respect for the importance of local control and for communities to chart their own destiny. Weeldreyer expressed appreciation how the city was willing to talk to its partners and seek their input and participation.

Cornacchia said as he read the resolution many of the policies were basic land use considerations. He said he was encouraged not because of the document itself, but of the process and the modifications and changes that have occurred within the process.

7. PUBLIC WORKS

a. RESOLUTION AND ORDER 98-1-21-1/In the Matter of Obtaining Direction Regarding the Road Status of Duncan Island Road.

Ollie Snowden, Public Works, provided an overview of the order. Snowden asked Board direction for the road status of Duncan Island Road. Snowden said staff recommendation was to retain Duncan Island Road as a County road or vacate the County road and make the road a local access road.

Dumdi said because the Phelp's property surrounding Duncan Island is unable to maintain livestock it was decided to use the property as a wildlife refuge and a wetland resource area. Dumdi stated Duncan Island Road seldom floods since the County repaired the road.

MOTION: Retain the County status on the improved portion of Duncan Island Road with the condition of removing the gate off of Duncan Island Road.

Dumdi MOVED, Green SECONDED. VOTE: 5-0.

Weeldreyer stated she supported the motion because of the public interest to use the easement.

Responding to Van Vactor's question about if the County would need to take any action on the portion of Duncan Island Road that was not improved, Snowden said the department would not pursue vacating that portion of the road at this time; however, the Phelps have agreed to remove the no trespassing signs.

b. SIXTEENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

MOTION: To set seventeenth reading and deliberation for March 11, 1998, in Harris Hall main floor.

Dumdi MOVED, Green SECOND. VOTE: 5-0.

c. SIXTEENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings and Severability Clauses.

MOTION: To set seventeenth reading and deliberation for March 11, 1998, in Harris Hall main floor.

Dumdi MOVED, Weeldreyer SECONDED. VOTE: 5-0.

8. CONSENT CALENDAR

A. Approval of Minutes: September 9, 1997, Joint BCC/Lane Transit District Meeting, 5:30 p.m.
October 1, 1997, Regular Meeting, following HACSA
October 1, 1997, Regular Meeting, 1:30 p.m.
December 3, 1997, Regular Meeting, 9:00 a.m.

B. Health and Human Services

1) ORDER 98-1-21-2/In the Matter of Approving an Intergovernmental Agreement Between the State of Oregon, Department of Human Resources, Eugene Office, and The Lane County Department of Health and Human Services, Community Corrections Program, for an Integrated Case Management Program.

2) ORDER 98-1-21-3/In the Matter of Accepting Revenues of $235,192 from the State of Oregon for Low Income Weatherization Services; to Increase Appropriations in the Amount of $235,192 in Fund 85 for FY 97/98 and Delegate Authority to the County Administrator to Sign an Amendment with the Housing Authority and Community Services Agency (HACSA) to Provide Weatherization.

C. JTPA

1) ORDER 98-1-21-4/In the Matter of Establishing One Full Time Information Systems Technician Position at the Southern Willamette Private Industry Council (JTPA Department-07), Fund 49.

D. Public Works

1) ORDER 98-1-21-5/In the Matter of Entering into an Agreement with National Wood Treating Co. For Bridge Fumigation Services.

2) ORDER 98-1-21-6/In the Matter of Accepting a Deed of Land to Be Used as a Public Road Easement for County Road No. 1080 (Hunsaker Lane) (17-04-12).

3) ORDER 98-1-21-7/In the Matter of Accepting a Deed of Land to Be Used as a Public Road Easement for County Road No. 465 (Green Hill Road) (16-04-32).

4) ORDER 98-1-21-8/In the Matter of Vacating a Portion of County Road Number 265 (West 18th Avenue in Junction City, Without a Public Hearing, and Adopting Findings of Fact (15-04-29 and 32).

E. Regional Information System

1) ORDER 98-1-21-9/In the Matter of Approving an Intergovernmental Agreement with the State of Oregon Department of Administrative Services for Frame Relay Telecommunications Services.

F. Youth Services

1) ORDER 98-1-21-10/In the Matter of Delegating to the County Administrator Authority to Execute a Contract for Research and Evaluation of the Youth Intervention Network.

Item 8.F.1 was pulled for afternoon discussion.

MOTION: Approval of the balance of the Consent Calendar.

Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.

9. HEALTH AND HUMAN SERVICES

a. ORDER 98-1-21-11/In the Matter of Transferring $60,130 from Operational Contingency in Fund 86 for the Purpose of Establishing 1.25 FTE Office Assistant in the Department of Health and Human Services and Transferring $21,055 to Public Safety for a Communications Records Officer.

Rob Rockstroh, Health and Human Services, provided an overview of the order and addressed the file note (see material on file).

MOTION: Approval of the Order.

Green MOVED, Dumdi SECONDED. VOTE: 5-0.

10. REVIEW ASSIGNMENTS

Document Resource to provide a certificate to the departments who participated in the charitable contribution campaign.

The Board to discuss the policy issues of assessing improvements and setting lien values against properties.

11. EMERGENCY BUSINESS

None.

There being no further business, this meeting adjourned at 12:30 p.m.

Recorded by Tarra Withers
Edited by Zoe Gilstrap 

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