January 21, 1998
REGULAR MEETING BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor
Following HACSA
Chair Steve Cornacchia presided with Ellie Dumdi, Bobby Green, Sr., Peter
Sorenson, and Cindy Weeldreyer present. Tarra Withers, Recording Secretary.
1. ADJUSTMENTS TO THE AGENDA
Item 7.a. was presented following the public comments.
2. PUBLIC COMMENTS
Lourn Phelps, 07891 Duncan Island Road, asked that the County to maintain Duncan
Island Road. Phelps said the families living by Duncan Island Road are elderly and they
could not afford maintenance of the road.
Nancy Phelps, 07891 Duncan Island Road, requested that the County maintain
Duncan Island Road. Phelps stated there are plans to use Duncan Island Road as an
educational opportunity for students.
Violet Saville, 08131 Duncan Island Road, stated she was on a fixed income and
could not afford to buy gravel to maintain the road. Saville said she has lived on Duncan
Island for over 30 years. Saville requested that the County maintain Duncan Island Road.
Allen Makinson, 29903 Seven Mile Lane, stated he was with the US Department of
Agriculture and Natural Resources Conservation Service. Makinson stated the department
owned the wetland reserve program easement, which is over 320 acres of Duncan Island.
Makinson said Duncan Island Road is used as an access to transport individuals to study
Duncan Island.
3. COMMISSIONERS' ANNOUNCEMENTS
Green stated he attended the conference in Santa Monica, California, on balancing
investments in prisons, police and preventions. He said the conference notebook was
informative. Green stated although the crime rate is going down nationally, the fear of
violence is increasing.
Weeldreyer stated she was working on a telecommunication work session and a discussion
on animal regulation in Lane County.
Dumdi said when she attended a meeting on the Harrisburg bridge, a decision was made to
replace the deck. She said at this time it would be to expensive to widen the bridge.
Cornacchia said he would represent the County for a monthly call-in show on KPNU radio.
Cornacchia said he had received a letter from the Environmental and Social Concerns
Committee concerned about the lack of windows for the jail addition.
Bill Van Vactor, County Administrator, said he would ask John Clague, Sheriffs Office,
to respond to the Environment and Social Concerns Committee; however, this issue was
addressed and noted when the jail addition was designed.
4. COMMISSIONERS' BUSINESS
a. REPORT BACK/1997 Charitable Contribution campaign.
Ron Gernhardt, Public Works, stated for this year's United Way campaign, over 370 Lane
County employees gave over $42,000. Gernhardt suggested to help encourage more
participation next year, the commissioners could hold a random drawing to take an employee
to lunch or give an employee a day off with pay. Gernhardt stated all the employees in the
Parks Department and County Administration had participated in the campaign.
The Board thanked Gernhardt for his leadership and involvement in helping organize the
campaign. The Board supported the idea of having a drawing to take an employee out to
lunch.
b. REPORT/HRAAC Monitoring Diversity Committee.
Anselmo Villanuave, who is the Vice-Chair of the Human Rights Action Advisory
Committee, introduced the Chair, Lisa Caicedo.
Lisa Caicedo provided a history of the Diversity Task Force (DTF) (see material on
file). Caicedo said the DTF examined Lane County as a service provider, an employer, a
funder, and its boards and commissions. Caicedo stated the DTF developed 31 action
initiatives and presented the initiatives to the Board.
Lynn Burditt, a member of the Human Rights and Affirmative Action Advisory Committee,
said the two methods of data collection were a general questionnaire to department
directors and a specific request to individuals to respond to the implementation
priorities. Burditt provided a review of the DTF findings and DTF recommendations (see
material on file).
Burditt stated the progress made on the diversity implementation plan indicates the
importance the County has in diversifying its organization.
Caicedo said the DTF would like to make a presentation on the analysis of data related
to job vacancies and job position postings in March. She said DTF would continue to
request feedback from accountable parties and develop a plan to access the impact of the
work done on diversity. Caicedo stated a meeting would occur with the County Administrator
to discuss the items that are not in progress, and a meeting would be scheduled with
department directors to identify diversity goals for their department. She said DTF would
recommend that the Board work with the monitor subgroup and host community forums.
To assist in diversifying, Hector Rios, Human Resource, said progress has been made to
create a new application format for County jobs and to provide Lane County job information
on the internet.
Responding to Sorenson's question on the Federal Glass Ceiling Commission report,
Burditt said the DTF has not had an opportunity to review the report; however, the report
was available.
Responding to Green's question on the participation of department directors, Van Vactor
stated department directors have been supportive of the task force report. Van Vactor said
with the impact of Ballot Measures 47 and 50, management has not had time to work on as
many tasks as they had hoped.
Green said although more work needs to be done, it is recognized that the diversity
implementation plan is moving forward and that the County has a plan to move forward with
diversifying its environment.
Sorenson said when he attends meetings and reads material discussing the issue of
diversity and equal opportunity in Lane County he sees how respect and fairness is
outlined in the discussions. He thanked the Human Rights and Affirmative Action Advisory
Committee for their presentation.
Dumdi concurred with Green's comments and said that awareness within the organization
is also important.
Weeldreyer concurred with her colleagues and said the changes that have occurred since
1993 demonstrate a steady progress towards the goals identified in the diversity plan. She
expressed the importance of the principles of the plan which is to live in a society where
differences are respected and tolerated.
Cornacchia concurred with his colleagues and said that he appreciated the recognition
that helped established the DTF; however, he said it was also the advocacy from Greg
Evans, Henry Luvert and Commissioner Green on the importance of diversity that helped
established the DTF.
c. ORAL REPORT/London Road.
Ollie Snowden, Public Works, introduced Brad Kitzelman, Operational Manager for
Weyerhaeuser in the Cottage Grove area.
Snowden referred to a map showing the location of the area. Snowden said Squire
Associates had submitted a study proposal for $68,000 which was $10,000 more than the
Shannon and Wilson proposal; however Squire Associates would address the field
investigation differently than Shannon and Wilson. He said Squire Associates would submit
a report to Weyerhaeuser and the County in late April. Snowden said some of the
assumptions in Squire Associates' proposal included a contour map of the area and road
work to allow access for a drilling truck; however, Weyerhaeuser agreed to provide those
services. Snowden said if the Board was to contract with Squire Associates than an
agreement would be needed between Weyerhaeuser and the County which would indicate
Weyerhaeuser's services.
Kitzlman stated Weyerhaeuser would be willing to work with Squire Associates and share
half the costs with the County.
MOTION: To amend ORDER 98-1-7-5 to increase it to $70,000.
Weeldreyer MOVED, Dumdi SECONDED.
Sorenson expressed concern for allocating $70,000 for a consultant and Weyerhaeuser's
commitment to share the costs.
VOTE: 4-1, Sorenson dissenting.
d. ORDER 98-1-21-13/In the Matter of Authorizing the Executive Director to Apply
for Assistance from the Oregon Housing and Community Services Department's Spring
Consolidated Funding Cycle (CFC) for the Acquisition/Rehabilitation of the Camas Court and
Camas Place Apartments in Creswell.
Cornacchia said Item 4.d should read ORDER 98-1-21-13/In the Matter of
Supporting HACSA's Application to the Oregon Housing and Community Services Department's
Spring Consolidated Funding Cycle (CFC) to Preserve The Camas Court and Camas Place
Apartments in Creswell as Affordable Housing and Authorizing The Board Chair to Sign a
Letter of Support for HACSA's Application.
James McCoy, Development Director, provided an overview of the Order (see material on
file).
MOTION: Approval of the Order.
Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.
Weeldreyer commended the Housing Authority and Community Services Agency (HACSA) for
seeking rural low-income housing.
The Board recessed for 10 minutes to reconvene at 11:10 a.m.
5. EXECUTIVE SESSION as per ORS 192.660
Scheduled for executive session from 2:30 p.m. - 3:30 p.m. in the Board of
Commissioners room.
During the Executive Session the Board approved Order 98-1-21-14/ In the Matter
of Refunding Taxes to James and Jerry Dunaway.
6. COUNTY ADMINISTRATION
a. Announcements
Referring to the morning Housing Authority and Community Services Agency (HACSA) public
comment by Musselwhite, Bill Van Vactor, County Administrator, said a detailed voice
message was placed to Steve Manela, HACSA Director.
Van Vactor said the Leadership Meeting for Thursday, January 22, 1997 would discuss the
April 1, 1998 change-over of management services for human services.
b. ORAL REPORT/Policy Implications of Eugene's Growth Management Study.
Van Vactor, County Administrator, said that although Lane County has a general plan for
growth management, which has a portion of the metro plan, it would be interesting to
explore the interrelationship of the metropolitan plan to the County. Van Vactor said from
a historical perspective, a change in growth that was not going to be in the metropolitan
area would have a significant impact in the rural comprehensive plan. He said one of the
realities of ballot measure 50 was how local government relied on property tax to fund
their services, therefore the County becomes dependent on growth and assessed value to
increase its revenue amounts.
Kent Howe, Public Works, provided the Board with a drafted resolution from the City of
Eugene adopting growth management policies; and repealing resolution number 3867 (see
material on file). Howe said the intent of the growth management policies is for the city
to guide its work program efforts and capitol improvement program and not to determine
whether the city shall approve or deny an individual land use application.
Dumdi expressed concern with policy 16 which focuses efforts to diversify the local
economy and provide family wage jobs, principally by supporting small, local and
environmentally-sensitive businesses. Dumdi stated she had studied economics and money
does not grow when it is circulated within an organization. She said to have a healthy
economy there needs to be exports and imports.
Jan Childs, Planning Division Manager, said Policy 16 was in response to measure 47 and
50. She said the city council has virtually eliminated the business assistance efforts,
and to the extent that there are some marginal city resources left that might be put to
business assistance, then the priority at this time is to focus on smaller businesses.
Green said he would reserve judgement and encourage the participation on all levels by
the cities. He said at this point staff is not funded to assist in this exercise; however,
during the budget session consideration should be given to provide resources towards this
exercise.
Dumdi concurred with Green's comments and declared she supported Policy 4 which is to
improve the appearance of buildings and landscapes.
Sorenson stated he appreciated many of the policies outlined in the draft resolution,
especially "support existing urban growth boundary," "work with the metro
partners to control urban sprawl," promote new affordable housing," diversify
the local economy and provide family wage jobs," and "increase the amount and
variety of parks and open spaces."
Weeldreyer said she had respect for the importance of local control and for communities
to chart their own destiny. Weeldreyer expressed appreciation how the city was willing to
talk to its partners and seek their input and participation.
Cornacchia said as he read the resolution many of the policies were basic land use
considerations. He said he was encouraged not because of the document itself, but of the
process and the modifications and changes that have occurred within the process.
7. PUBLIC WORKS
a. RESOLUTION AND ORDER 98-1-21-1/In the Matter of Obtaining Direction Regarding
the Road Status of Duncan Island Road.
Ollie Snowden, Public Works, provided an overview of the order. Snowden asked Board
direction for the road status of Duncan Island Road. Snowden said staff recommendation was
to retain Duncan Island Road as a County road or vacate the County road and make the road
a local access road.
Dumdi said because the Phelp's property surrounding Duncan Island is unable to maintain
livestock it was decided to use the property as a wildlife refuge and a wetland resource
area. Dumdi stated Duncan Island Road seldom floods since the County repaired the road.
MOTION: Retain the County status on the improved portion of Duncan Island Road
with the condition of removing the gate off of Duncan Island Road.
Dumdi MOVED, Green SECONDED. VOTE: 5-0.
Weeldreyer stated she supported the motion because of the public interest to use the
easement.
Responding to Van Vactor's question about if the County would need to take any action
on the portion of Duncan Island Road that was not improved, Snowden said the department
would not pursue vacating that portion of the road at this time; however, the Phelps have
agreed to remove the no trespassing signs.
b. SIXTEENTH READING AND DELIBERATION/Ordinance PA 1083/In the Matter of
Amending the Eugene-Springfield Metro Area General Plan to Modify Policy 2, Section
III.G., to Provide for the Extension of Sanitary Sewer Service from the Eugene-Springfield
Metropolitan Area to the Lane County Short Mountain Landfill Site and Govern Similar
Extensions to Other Sites, and Adopting an Exception to LCDC Goal 11; and Adopting Savings
and Severability Clauses.
MOTION: To set seventeenth reading and deliberation for March 11, 1998, in
Harris Hall main floor.
Dumdi MOVED, Green SECOND. VOTE: 5-0.
c. SIXTEENTH READING AND DELIBERATION/Ordinance PA 1084/In the Matter of
Amending the Rural Comprehensive Plan to Add a Policy Governing the Extension of Sanitary
Sewer Service from the Eugene-Springfield Metropolitan Area to the Lane County Short
Mountain Landfill Site, and Adopting an Exception to LCDC Goal 11; and Adopting Savings
and Severability Clauses.
MOTION: To set seventeenth reading and deliberation for March 11, 1998, in
Harris Hall main floor.
Dumdi MOVED, Weeldreyer SECONDED. VOTE: 5-0.
8. CONSENT CALENDAR
A. Approval of Minutes: September 9, 1997, Joint BCC/Lane Transit District Meeting,
5:30 p.m.
October 1, 1997, Regular Meeting, following HACSA
October 1, 1997, Regular Meeting, 1:30 p.m.
December 3, 1997, Regular Meeting, 9:00 a.m.
B. Health and Human Services
1) ORDER 98-1-21-2/In the Matter of Approving an Intergovernmental Agreement
Between the State of Oregon, Department of Human Resources, Eugene Office, and The Lane
County Department of Health and Human Services, Community Corrections Program, for an
Integrated Case Management Program.
2) ORDER 98-1-21-3/In the Matter of Accepting Revenues of $235,192 from the
State of Oregon for Low Income Weatherization Services; to Increase Appropriations in the
Amount of $235,192 in Fund 85 for FY 97/98 and Delegate Authority to the County
Administrator to Sign an Amendment with the Housing Authority and Community Services
Agency (HACSA) to Provide Weatherization.
C. JTPA
1) ORDER 98-1-21-4/In the Matter of Establishing One Full Time Information
Systems Technician Position at the Southern Willamette Private Industry Council (JTPA
Department-07), Fund 49.
D. Public Works
1) ORDER 98-1-21-5/In the Matter of Entering into an Agreement with National
Wood Treating Co. For Bridge Fumigation Services.
2) ORDER 98-1-21-6/In the Matter of Accepting a Deed of Land to Be Used as a
Public Road Easement for County Road No. 1080 (Hunsaker Lane) (17-04-12).
3) ORDER 98-1-21-7/In the Matter of Accepting a Deed of Land to Be Used as a
Public Road Easement for County Road No. 465 (Green Hill Road) (16-04-32).
4) ORDER 98-1-21-8/In the Matter of Vacating a Portion of County Road Number 265
(West 18th Avenue in Junction City, Without a Public Hearing, and Adopting
Findings of Fact (15-04-29 and 32).
E. Regional Information System
1) ORDER 98-1-21-9/In the Matter of Approving an Intergovernmental Agreement
with the State of Oregon Department of Administrative Services for Frame Relay
Telecommunications Services.
F. Youth Services
1) ORDER 98-1-21-10/In the Matter of Delegating to the County Administrator
Authority to Execute a Contract for Research and Evaluation of the Youth Intervention
Network.
Item 8.F.1 was pulled for afternoon discussion.
MOTION: Approval of the balance of the Consent Calendar.
Weeldreyer MOVED, Dumdi SECONDED. VOTE: 5-0.
9. HEALTH AND HUMAN SERVICES
a. ORDER 98-1-21-11/In the Matter of Transferring $60,130 from Operational
Contingency in Fund 86 for the Purpose of Establishing 1.25 FTE Office Assistant in the
Department of Health and Human Services and Transferring $21,055 to Public Safety for a
Communications Records Officer.
Rob Rockstroh, Health and Human Services, provided an overview of the order and
addressed the file note (see material on file).
MOTION: Approval of the Order.
Green MOVED, Dumdi SECONDED. VOTE: 5-0.
10. REVIEW ASSIGNMENTS
Document Resource to provide a certificate to the departments who participated in the
charitable contribution campaign.
The Board to discuss the policy issues of assessing improvements and setting lien
values against properties.
11. EMERGENCY BUSINESS
None.
There being no further business, this meeting adjourned at 12:30 p.m.
Recorded by Tarra Withers
Edited by Zoe Gilstrap
